SAQMMA11R0029.pdf

Title: Trash and Debris Removal Services Solicitation No: SAQMMA11R0029

INTRODUCTION

The U.S. Department of State’s Office of Facilities Management Services (FMS) is responsible for providing trash and debris removal and recycling services for the Department of State Annexes at the Harry S Truman Facility (HST), Beltsville Information Management Center (BIMC), Blair House (BH), Columbia Plaza (SA-1), International Chancery Center (ICC), and National Foreign Affairs Training Center (NFATC). The Department is seeking support services in providing these services under an Indefinite-Delivery, Definite-Quantity type contract with fixed pricing for a base year and four option years. All funding will be funded at the task order level. It is the Government intends to award a single contract award for commercial items prepared in accordance with using the policies unique to Sub Part 12 Acquisition of Commercial Items, in conjunction with using the policies and procedures for solicitation, evaluation, and award prescribed in Sub Part 13.5 Test Program for certain commercial items and Part 15 Contracting by Negotiation, subject to the order of precedence provided at 12.102(c). This notice incorporates provisions and clauses for the acquisition of commercial items which are effective through FAC 2005-48 (January 1, 2011).

The Contractor shall furnish all necessary labor, material and equipment to provide the trash and debris removal and recycling services. These services include collecting trash, providing containers, maintaining and repairing government-owned compactors, and disposing of trash as set forth further in this solicitation.

MINIMUM AND MAXIMUM CONTRACT AMOUNTS

Per FAR 52.216-22 “INDEFINTE QUANTITY,” the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below. If this contract contains options, the minimum for each option shall apply separately and independently to that option.

Base Year $_________________

Option Year 1 $ _________________

Option Year 2 $ _________________

Option Year 3 $_________________

Option Year 4 $ _________________

The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to (to be determined)

DECRIPTION OF SERVICES

In accordance with the Statement of Work this solicitation, the Contractor shall furnish all necessary material, labor, equipment, and supervision to provide trash removal services at the following locations:

HST located at 2201 C Street, NW, Washington, DC 20520 (recycling disposal services for construction debris is also include for HST); BIMC located at 8101 O’Dell Road, Beltsville, MD

20705-4110; BH located at 1651-53 Pennsylvania Avenue, NW, Washington, DC 20503; SA-1 located at 2401 “E” Street, NW, Washington, DC 20037; ICC located at 3507 International Place, NW, Washington, DC 20008; and NFATC located at 4000 Arlington, Blvd., Arlington, VA 22204.

BASE YEAR (dates to be determined)

Base Year CLIN prices shall include containers, compactors, material, parts, supplies, equipment, tools, labor, fringe benefits, handling charges, overhead, general administrative expenses, and profit. Exhibit II contains historical data on equipment used and pickup services.

CLIN 0001

NW, Washington, DC 20520. The Contractor $ _____________ $____________

– HST, 2201 C Street, Monthly Cost Annual Cost shall provide trash/debris removal and recycling of construction debris for regular trash pickups, and up to 3 unscheduled trash pickups per year.

CLIN 0001A

Costs/receipts) and Recycling Disposal Fees

– Dumping Fees (based on actual Est. Annual Cost

(for construction debris only).

$80,000________

CLIN 0001B

Recycling Disposal Fees $_____________

– Rate per Ton for Cost per Pickup

CLIN 0001C

include as necessary a 20-30 cubic yards open-top $_____________

– Recycling Pickup Services shall Cost per Pickup dumpster for construction debris, material, parts, supplies, equipment, and tools.

CLIN 0002

MD 20705-4110. The Contractor shall provide trash/ $ _____________ $____________

– BIMC, 8101 O’Dell Road, Beltsville, Monthly Cost Annual Cost debris removal services for regular scheduled pickups and up to 3 unscheduled pick-ups per year.

CLIN 0002A

cost/receipts)

- Dumping Fees (based on actual Est. Annual Cost

$3,800________

CLIN 0003

NW, Washington, DC 20037(pickup location is at $ _____________ $____________

– BH, 1651-53 Pennsylvania Avenue, Monthly Cost Annual Cost

704 Jackson Place). The Contractor shall provide trash/debris removal services for regular scheduled pickups and up to 10 unscheduled pick-ups per year.

CLIN 0004 – SA-1, 2401 “E” Street, NW, Monthly Cost Annual Cost

Washington, DC 20037. The Contractor shall provide $ _____________ $____________ trash/debris removal services for regular scheduled pickups and up to 2 unscheduled pick-ups per year.

CLIN 0004A

– Dumping Fees (based on actual Est. Annual Cost

$12,000________

CLIN 0005

Washington, DC 20008. The Contractor shall provide $ _____________ $____________

– ICC, 3507 International Place, NW Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 2 unscheduled pick-ups per year.

CLIN 0006

Arlington, VA 22204. The Contractor shall provide $ _____________ $____________

- NFATC, 4000 Arlington Blvd., Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 3 unscheduled pick-ups per year.

CLIN 0006A

$30,000________

CLIN 0007

of each Repair. The Contractor shall provide $ _____________ $____________

– Preventive Maintenance and First $500 Monthly Cost Annual Cost preventive maintenance, inspections, and for the First $500 of the total repair costs (total of labor, parts, materials, equipment, and if necessary, subcontractor trade and professional services) applicable to each repair regardless of the number of occurrences of such repairs.

CLIN 0008

Cost at actual costs over and above the first $500 per

– Repairs in Excess of $500. Reimbursable Est. Annual Cost

Repair (total of labor, parts, materials, equipment, and $3,000________ if necessary, subcontractor trade and professional services) applicable to each repair regardless of the number of occurrences of such repairs.

Base Year Total (CLINs 0001 through 0008): $________________

OPTION YEAR 1 (dates to be determined)

Base Year CLIN prices shall include containers, compactors, material, parts, supplies, equipment, tools, labor, fringe benefits, handling charges, overhead, general administrative expenses, and profit. Exhibit II contains historical data on equipment used and pickup services.

CLIN 1001

NW, Washington, DC 20520. The Contractor $ _____________ $____________

– HST, 2201 C Street, Monthly Cost Annual Cost shall provide trash/debris removal and recycling of construction debris for regular trash pickups, and up to 3 unscheduled trash pickups per year.

CLIN 1001A

costs/receipts) and Recycling Disposal Fees

– Dumping Fees (based on actual Est. Annual Cost

CLIN 1001B

CLIN 1001C

– Recycling Pickup Services shall Cost per Pickup

CLIN 1002

MD 20705-4110. The Contractor shall provide trash/ $ _____________ $____________

– BIMC, 8101 O’Dell Road, Beltsville, Monthly Cost Annual Cost debris removal services for regular scheduled pickups and up to 3 unscheduled pick-ups per year.

CLIN 1002A

CLIN 1003

NW, Washington, DC 20037(pickup location is $ _____________ $____________

– BH, 1651-53 Pennsylvania Avenue, Monthly Cost Annual Cost

704 Jackson Place). The Contractor shall provide trash/debris removal services for regular scheduled pickups and up to 10 unscheduled pick-ups per year.

CLIN 1004

Washington, DC 20037. The Contractor shall provide $ _____________ $____________

– SA-1, 2401 “E” Street, NW, Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 2 unscheduled pick-ups

CLIN 1004A

CLIN 1005

– ICC, 3507 International Place, NW Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 2 unscheduled pick-ups per year.

CLIN 1006

Arlington, VA 22204. The Contractor shall provide $ _____________ $____________

- NFATC, 4000 Arlington Blvd., Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 3 unscheduled pick-ups per year.

CLIN 1006A

CLIN 1007

of each Repair. The Contractor shall provide $ _____________ $____________

– Preventive Maintenance and First $500 Monthly Cost Annual Cost preventive maintenance, inspections, and for the First $500 of the total repair costs (total of labor, parts, materials, equipment, and if necessary, subcontractor trade and professional services) applicable to each repair regardless of the number of occurrences of such repairs.

CLIN 1008

Cost at actual costs over and above the first $500 per

– Repairs in Excess of $500. Reimbursable Est. Annual Cost repair (total of labor, parts, materials, equipment, and $3,000________ if necessary, subcontractor trade and professional services) applicable to each repair regardless of the number of

Option Year 1 Total (CLINs 1001 through 1008): $________________

OPTION YEAR 2 (dates to be determined)

Base Year CLIN prices shall include containers, compactors, material, parts, supplies, equipment, tools, labor, fringe benefits, handling charges, overhead, general administrative expenses, and profit. Exhibit II contains historical data on equipment used and pickup services.

CLIN 2001

NW, Washington, DC 20520. The Contractor $ _____________ $____________

– HST, 2201 C Street, Monthly Cost Annual Cost shall provide trash/debris removal and recycling of construction debris for regular trash pickups, and up to 3 unscheduled trash pickups per year.

CLIN 2001A

costs/receipts) and Recycling Disposal Fees

– Dumping Fees (based on actual Est. Annual Cost

CLIN 2001B

CLIN 2001C

– Recycling Pickup Services shall Cost per Pickup

CLIN 2002

MD 20705-4110. The Contractor shall provide trash/ $ _____________ $____________

– BIMC, 8101 O’Dell Road, Beltsville, Monthly Cost Annual Cost debris removal services for regular scheduled pickups and up to 3 unscheduled pick-ups per year.

CLIN 2002A

CLIN 2003

NW, Washington, DC 20037(pickup location is $ _____________ $____________

– BH, 1651-53 Pennsylvania Avenue, Monthly Cost Annual Cost

704 Jackson Place). The Contractor shall provide trash/debris removal services for regular scheduled pickups and up to 10 unscheduled pick-ups per year.

CLIN 2004

Washington, DC 20037. The Contractor shall provide $ _____________ $____________

– SA-1, 2401 “E” Street, NW, Monthly Cost Annual Cost trash/debris removal services for regular scheduled

CLIN 2004A

CLIN 2005

– ICC, 3507 International Place, NW Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 2 unscheduled pick-ups per year.

CLIN 2006

Arlington, VA 22204. The Contractor shall provide $ _____________ $____________

- NFATC, 4000 Arlington Blvd., Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 3 unscheduled pick-ups per year.

CLIN 2006A

CLIN 2007

of each Repair. The Contractor shall provide $ _____________ $____________

– Preventive Maintenance and First $500 Monthly Cost Annual Cost preventive maintenance, inspections, and for the First $500 of the total repair costs (total of labor, parts, materials, equipment, and if necessary, subcontractor trade and professional services) applicable to each repair regardless of the number of occurrences of such repairs.

CLIN 2008

Cost at actual costs over and above the first $500 per

– Repairs in Excess of $500. Reimbursable Est. Annual Cost

Repair (total of labor, parts, materials, equipment, and $3,000________ if necessary, subcontractor trade and professional services) applicable to each repair regardless of the number of

Option Year 2 Total (CLINs 2001 through 2008): $________________

OPTION YEAR 3 (dates to be determined)

Base Year CLIN prices shall include containers, compactors, material, parts, supplies, equipment, tools, labor, fringe benefits, handling charges, overhead, general administrative expenses, and profit. Exhibit II contains historical data on equipment used and pickup services.

CLIN 3001

NW, Washington, DC 20520. The Contractor $ _____________ $____________

– HST, 2201 C Street, Monthly Cost Annual Cost shall provide trash/debris removal and recycling of construction debris for regular trash pickups, and up to 3 unscheduled trash pickups per year.

CLIN 3001A

costs/receipts) and Recycling Disposal Fees

– Dumping Fees (based on actual Est. Annual Cost

CLIN 3001B

CLIN 3001C

– Recycling Pickup Services shall Cost per Pickup

CLIN 3002

MD 20705-4110. The Contractor shall provide trash/ $ _____________ $____________

– BIMC, 8101 O’Dell Road, Beltsville, Monthly Cost Annual Cost debris removal services for regular scheduled pickups and up to 3 unscheduled pick-ups per year.

CLIN 3002A

CLIN 3003

NW, Washington, DC 20037(pickup location is $ _____________ $____________

– BH, 1651-53 Pennsylvania Avenue, Monthly Cost Annual Cost

704 Jackson Place). The Contractor shall provide trash/debris removal services for regular scheduled pickups and up to 10 unscheduled pick-ups per year.

CLIN 3004

Washington, DC 20037. The Contractor shall provide $ _____________ $____________

– SA-1, 2401 “E” Street, NW, Monthly Cost Annual Cost trash/debris removal services for regular scheduled

CLIN 3004A

CLIN 3005

– ICC, 3507 International Place, NW Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 2 unscheduled pick-ups per year.

CLIN 3006

Arlington, VA 22204. The Contractor shall provide $ _____________ $____________

- NFATC, 4000 Arlington Blvd., Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 3 unscheduled pick-ups per year.

CLIN 3006A

CLIN 3007

of each Repair. The Contractor shall provide $ _____________ $____________

– Preventive Maintenance and First $500 Monthly Cost Annual Cost preventive maintenance, inspections, and for the First $500 of the total repair costs (total of labor, parts, materials, equipment, and if necessary, subcontractor trade and professional services) applicable to each repair regardless of the number of occurrences of such repairs.

CLIN 3008

Cost at actual costs over and above the first $500 per

– Repairs in Excess of $500. Reimbursable Est. Annual Cost

Repair (total of labor, parts, materials, equipment, and $3,000________ if necessary, subcontractor trade and professional services) applicable to each repair regardless of the number of

Option Year 3 Total (CLINs 3001 through 3008): $________________

OPTION YEAR 4 (dates to be determined)

Base Year CLIN prices shall include containers, compactors, material, parts, supplies, equipment, tools, labor, fringe benefits, handling charges, overhead, general administrative expenses, and profit. Exhibit II contains historical data on equipment used and pickup services.

CLIN 4001

NW, Washington, DC 20520. The Contractor $ _____________ $____________

– HST, 2201 C Street, Monthly Cost Annual Cost shall provide trash/debris removal and recycling of construction debris for regular trash pickups, and up to 3 unscheduled trash pickups per year.

CLIN 4001A

costs/receipts) and Recycling Disposal Fees

– Dumping Fees (based on actual Est. Annual Cost

CLIN 4001B

CLIN 4001C

– Recycling Pickup Services shall Cost per Pickup

CLIN 4002

MD 20705-4110. The Contractor shall provide trash/ $ _____________ $____________

– BIMC, 8101 O’Dell Road, Beltsville, Monthly Cost Annual Cost debris removal services for regular scheduled pickups and up to 3 unscheduled pick-ups per year.

CLIN 4002A

CLIN 4003

NW, Washington, DC 20037(pickup location is $ _____________ $____________

– BH, 1651-53 Pennsylvania Avenue, Monthly Cost Annual Cost

704 Jackson Place). The Contractor shall provide trash/debris removal services for regular scheduled pickups and up to 10 unscheduled pick-ups per year.

CLIN 4004

Washington, DC 20037. The Contractor shall provide $ _____________ $____________

– SA-1, 2401 “E” Street, NW, Monthly Cost Annual Cost trash/debris removal services for regular scheduled

CLIN 4004A

CLIN 4005

– ICC, 3507 International Place, NW Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 2 unscheduled pick-ups per year.

CLIN 4006

Arlington, VA 22204. The Contractor shall provide $ _____________ $____________

- NFATC, 4000 Arlington Blvd., Monthly Cost Annual Cost trash/debris removal services for regular scheduled pickups and up to 3 unscheduled pick-ups per year.

CLIN 4006A

CLIN 4007

of each Repair. The Contractor shall provide $ _____________ $____________

– Preventive Maintenance and First $500 Monthly Cost Annual Cost preventive maintenance, inspections, and for the First $500 of the total repair costs (total of labor, parts, materials, equipment, and if necessary, subcontractor trade and professional services) applicable to each repair regardless of the number of occurrences of such repairs.

CLIN 4008

Cost at actual costs over and above the first $500 per

– Repairs in Excess of $500. Reimbursable Est. Annual Cost

Repair (total of labor, parts, materials, equipment, and $3,000________ if necessary, subcontractor trade and professional services) applicable to each repair regardless of the number of occurrences of such repairs.

Option Year 4 Total (CLINs 4001 through 4008): $________________

SUMMARY TOTAL FOR BASE AND OPTION YEARS:

Base Year $__________________ Option Year 1 $__________________ Option Year 2 $__________________ Option Year 3 $__________________ Option Year 4 $__________________ Grand Total $__________________

STATEMENT OF WORK

(a) The Contractor shall furnish all necessary labor, materials and equipment to provide trash and debris removal services for the Department of State at the HST, BIMC, BH, SA-1, ICC, NFATC. Removal of construction debris at HST for recycling shall be also included. The government will supply compactors as listed under Government-Furnished Equipment on page 45. The Contractor shall determine the number of containers and size based on the historical data (see Exhibit 1) experience. The Contractor may offer an alternate schedule and/or alternate container types, sizes, and quantities which meet all the requirements of the facilities and that will reduce cost.

(b) All equipment shall be maintained in good mechanical condition and good, sanitary physical condition to prevent rodent infestation, accumulation of trash, and unpleasant odors.

This requirement does NOT apply to recyclables (materials, excluding hazardous waste, which have been separated from trash/debris and which may be recovered as useful materials) or hazardous materials (defined in 40CFR243.101). This applies to an open top dumpster at HST for construction debris to be removed and recycled.

The Contractor shall furnish and maintain all necessary containers and dumpsters, except those listed under Government-Furnished Equipment on page 45. The Contractor shall indicate the number and size of containers proposed in their technical proposal. Historical data on container sizes, frequency of pickups and pick-up days are listed under Exhibit 1.

Hours/Pick-up Times

Hours and times for pick-ups vary by location as follows (see exhibit 1for further information on sites and schedules):

(1) HST - between midnight and 6:00 a.m.

(2) BIMC - between 7:00 a.m. and 9:00 a.m.

(3) BH - between 1:00 p.m. and 4:00 p.m. (hours subject to change based on needs of house)

(4) SA-1 - between 6:00 a.m. and 6:00 p.m.

(5) ICC - before 10:00 a.m.

(6) NFATC - between 6:00 a.m. and 4:00 p.m.

The Contracting Officer’s Representative (COR) may change the hours/days of pick-up services if it is in the best interest of the Government. All changes require COR approval.

(b) Contractor’s staff shall be responsible for pick-up services and delivery/replacement/exchange/ relocation of all contract-related equipment identified by the COR during the hours designated or by special arrangement with the COR.

(c) The Contractor shall provide all staff personnel needed to fulfill this requirement. All of the Contractor’s personnel shall meet all federal, state, and local licensing requirements and regulations. The Contractor is required to obtain Department of State Building Passes for personnel that require access to buildings (see DOSAR Clause 652.237-71 IDENTIFICATION/BUILDING PASS on page 55-57).

(d) Unscheduled Pick-Ups

1) The Contractor shall provide services for all pick-ups for the construction debris dumpster at HST on an as needed basis when requested by COR.

(2) Extra weekday pick-ups are additional pick-ups scheduled during the Monday through Friday work week and arranged in advance by the COR.

(3) Special pick-ups are Holiday/Saturday/Sunday pick-ups arranged on a one-time basis by the COR.

(e) Holidays – If a scheduled pick-up falls on a holiday, the Contractor shall provide removal services the next working day, billed at the same “price per pick-up” as a scheduled removal on a regular work day.

(f) Deductions - Contractor will be charged for missed pickups and equipment not promptly replaced.

Deductions will be taken when pick-ups are made outside of the timeframes stated above. See Attachment 2, Performance Work Summary. The Contractor must notify COR/DOS representative immediately from site location if access to the container is blocked making pick-up impossible. The Contractor will be provided with a list of DOS representatives and their mobile phone numbers.

Pick-Up Locations at Each Facility

(a) HST – interior loading docks.

(b) BIMC – two exterior loading docks.

(c) BH – bagged trash kept in wheeled carts in basement near exterior door.

(d) SA-1 – exterior loading dock.

(e) ICC – exterior drive behind building.

(f) NFATC – two exterior loading docks.

Type of Containers (Refer to Exhibit I, for historical information on size and location)

(a) Bags - Loose refuse bagged in plastic bags which are gathered by DOS custodial personnel and placed in designated area for pick-up by the Contractor. The Contractor’s personnel shall physically load bags onto their vehicle for hauling away. Bags shall not exceed 75 pounds when filled and shall be capable of being serviced without the collector coming into physical contact with the refuse within the bag. This type of service is especially needed for Blair House. Bags will be provided by the Government.

(b) Closed Containers

(1) Detachable container service shall include the furnishing of “as new” (i.e. in excellent condition) closed type containers, they shall be removal and replaceable for dumping into and from trucks by the use of vehicles equipped with hoisting equipment and the disposal of the trash/debris.

(2) Historical information on closed container capacity is shown for each location (See Exhibit I).

Containers provided by the Contractor shall be physically located at these locations at all times except when designated differently by the COR.

(3) These containers shall be of a type to facilitate loading by personnel from the side or top from a normal standing position. Containers shall be of a type affording mechanical handling and hoisting for emptying into a front/rear end loader truck for transportation to the place of disposal.

(4) Containers shall be constructed to prevent the spillage of liquids or scattering of trash.

(5) All trash or garbage containers shall have tight fitting lids and/or doors. There shall be no gaps greater than a 1/2 inch.

(6) All containers shall be kept in clean, sanitary condition without leaks, odors, rodents, insects, etc.

(c) Open Top Containers

(1) Open tops are to be used for debris (i.e. no garbage/food products) which includes but is not limited to plaster, wallboard, stone, ceramic tile, wood, paper products, etc.

(2) Historical information on open top container capacity is shown for each location (See Exhibit I).

Containers provided by the Contractor shall be physically located at these locations at all times except when designated differently by the COR.

(3) Containers shall be “as new” (i.e. in excellent condition)

(4) Containers shall have drain plugs.

PREVENTIVE MAINTENANCE (PM), REPAIRS/INSPECTION OF

CONTAINERS/COMPACTORS

(a) All PM/repairs to DOS owned equipment are the Contractor’s responsibility under the contract’s fixed price under CLINS 0007, 0008, 1007, 1008, 2007, 2008, 3007, 3008, 4007 and 4008. Equipment and PM frequencies are listed under Government-Furnished Equipment on page 45. PM/repairs are defined as services required to prevent/repair a breakdown or failure of container/compactor equipment or to put equipment or systems back into service after a detected breakdown or failure. Contractor shall accept full responsibility for mechanical, hydraulic and electrical operation and maintenance, upkeep, reliability, sanitation, and safety during the entire period of the contract; this includes operation and maintenance while still under warranty. All PM/repairs shall be performed in accordance with the manufacturer’s guidelines/instructions/specifications. The trash compactor Preventive Maintenance Guide is provided under Exhibit 3, which may prove helpful if manufacturer’s guidelines are not available. The first working day of each month the Contractor must submit a PM report (hard copy) to the COR detailing any PM performed the previous month; the report also shall include date and time, identification of the specific equipment and its location.

(b) Maintenance Repair Monetary Limitations - The total dollar value for each repair will be determined by a COR estimate for labor, parts, and materials at the manufacturer’s published prices or his invoice cost, whichever is less. Where there is no manufacturer’s published price list, the Contractor shall be reimbursed at his invoice cost plus normal shipping, mailing costs. Special handling such as supplier delivery and premium freight require advanced approval of the COR.

(c) First $500 - The Contractor shall be responsible under CLINS 0007, 1007,2007, 3007, and 4007 for the first $500 of total costs (total of labor, parts, materials, equipment, and if necessary, subcontract trade and professional services) applicable to each repair regardless of the number of occurrences of such repairs. Furthermore, repairs shall not be combined in order to bring the total cost over $500.

(d) Authorization for repairs in excess of $500 - The Contractor shall submit to the COR for approval a cost proposal based on costs as defined in above. The Contractor shall perform repairs whose total cost is in excess of $500 upon prior receipt of a duly executed fixed price RWA (Reimbursable Work Authorization) or delivery order (DOS Form 1089). For example, if the total repair cost $800, the RWA or delivery order will show $800 as the total cost, $500 as the Contractor’s responsibility, and $300 as the net amount to be paid to the Contractor. If the COR determines that the repair is of an emergency or urgent classification, the COR may verbally authorize the repairs, and the Contractor shall submit the next working day a cost proposal to the COR for approval. The COR shall confirm in writing no later than the next working day any verbal order. DOS reserves the right to furnish to the Contractor, any or all parts and/or materials required for any reimbursable repair. If the reimbursable repair work is to be totally or partially performed by a subcontractor, the Contractor shall obtain and provide to the COR three competitive subcontracting bids, unless three subcontracting bids are not practicable under the particular circumstances.

(e) Repair Performance Period - If a compactor becomes inoperative, the Contractor shall notify the COR immediately; the Contractor shall provide a qualified mechanic at the site to repair the equipment within four (4) hours. If repairs cannot be completed within sixteen (16) hours from the time the malfunction was first reported, the Contractor shall replace the equipment, at no cost to the Government, until repairs can be made. If unusual circumstances would preclude the completion of repairs within the required time, the Contractor shall notify the COR in writing of the reasons why the repairs cannot be completed within the required repair performance periods. If the stated reasons are justified as being beyond the control of the Contractor and outside the specified terms and conditions of the contract, the Government will allow more time for the completion of repairs on a case-by-case basis. If the stated reasons are not justified as being beyond the control of the Contractor, and are within the specified terms and conditions of the contract, the Government may award the work to be completed by a another Contractor. In such a case, the Contractor will be billed by the Government for the work.

(f) Repair Dollar Category: The decision as to which dollar category (up to $500 or in excess of $500) that each repair falls into will be made by the COR. In the event of a dispute, the Contractor may appeal the COR's decision to the CO. The Contractor shall proceed diligently with the performance of the repair, pending resolution of the appeal. All appeals claims will be processed in accordance with the "Dispute Clause" of the contract.

(g) Inspection of Compactors:

(1) The compactors must meet all ANSI, CFR, and OSHA safety requirements and local safety ordinances. Each compactor shall be inspected for proper operation and safety once per quarter by the Contractor’s qualified mechanic.

(2) Copies of the quarterly inspection report shall be forwarded to the COR and the CO no later than 10 working days after the end of the quarter. COR must send a copy to the CO for contract file.

(3) The Government reserves the right to monitor the operation of all compactor equipment using electronic or hydraulic pressure gauges or computerized monitoring equipment. At the discretion of the COR, the Contractor may be required to demonstrate the proper operation of the compactor unit's hydraulic and electrical systems.

The COR will perform unannounced audit inspections to asset proper operation of the compactor unit’s hydraulic and electrical systems.

ALL EQUIPMENT

(This includes compactors; for further details refer to the section on Compactors, as stated under the paragraphs entitled “Preventive Maintenance, Repairs/Inspection of Containers/Compactors and Government-Furnished Equipment.)

(a) Contractor shall label or identify all equipment used in the performance of the contract with the name of the manufacturer and the capacity of the container in cubic yards within thirty (30) days of contract award. The construction debris dumpster shall be clearly labeled with the words “FOR CONSTRUCTION DEBRIS ONLY” in large letters.

(b) All stake body trucks used to pick up loose debris shall be clearly marked with the truck bed's volume in cubic yards.

(c) All equipment necessary for the performance of the services under the contract must be available for inspection prior to commencement of the contract and ready for use at the designated DOS locations on the first day of service. DOS shall reserve the right to inspect any equipment at any time.

(d) Contractor may be required to furnish a list and location of equipment to be used in the performance of the contract.

(e) Government owned containers such as boxes, cans, trash carts, etc. shall not be removed from the premises.

(f) Maintenance of Equipment

(1) The Contractor shall maintain all equipment in good physical and mechanical condition without rust or damaged seams, tops, rollers or leaking hydraulics.

(2) The Contractor shall maintain all equipment in a sanitary condition avoiding offensive odors, unsightly appearance, leaks, rodent/insect infestation, etc.

(3) If equipment is damaged or determined to be unacceptable by the COR due to mechanical failure, sanitary or aesthetic reasons, the Contractor shall correct the deficiencies or replace the equipment within twenty- four (24) hours after notice. For additional instructions on compactors see paragraph above entitled “Preventive Maintenance, Repairs/Inspection of Containers/Compactors.

(4) The Contractor shall take all necessary steps to ensure that conditions, which may contribute to rodent infestation such as the accumulation of trash around and under trash equipment, odors, and unsanitary conditions, are corrected as soon as they are observed or reported. Reported deficiencies shall be corrected by the Contractor within twenty-four (24) hours after notification.

(5) The Contractor is responsible for clean-up of any spillage/leakage that occurs from containers during pick-up operations.

VEHICLE AND CONTAINER SAFETY

(a) The Contractor must meet safety standards stated in 40CFR243.200-1 series and ANSI Z245 series.

(b) The Contractor shall ensure that their drivers follow all prudent safety practices while operating a motor vehicle. All collection vehicles should have operable safety devices which include but are not limited to:

(1) Exterior rear-view mirrors.

(2) Back-up lights.

(3) Parking and emergency parking systems.

(4) Audible reverse warning device; backup alarms.

(5) Wheel chocks.

(6) Four-way emergency flashers.

(7) Easily accessible first aid equipment.

(8) Easily accessible fire extinguisher.

(c) Vehicle size should be taken into consideration: Local weight and height limits for all roads/drives/parking lots over which the vehicle will travel; turning radius; and loading height in the unloading position to insure overhead clearance.

(d) The Contractor shall furnish monoxide eliminators on all gasoline-powered vehicles used to remove trash and debris from any pick-up site located inside of a building.

(e) The Contractor shall turn off the motor of all vehicles that do not require the motor to run for the purpose of loading the vehicle.

(f) The Contractor shall not create any litter at loading location, or while transporting material to disposal point.

(g) The Contractor shall at no additional cost to the Government clean up any oil or fuel spills that result from the Contractor’s operations. If such a spill occurs, the Contractor shall report the incident immediately to the COR.

CONTRACTOR REQUIREMENTS SUMMARY

(a) The Contractor shall meet all standards as stated in 40 CFR 243.2 series and ANSI Z245 series.

(b) The Contractor shall not use or allow access to, or offer for resale any papers/other materials, or information contained in such products that may be included in the trash removed.

(c) Containers shall be constructed so as to prevent the spillage of liquids or scattering of trash. The Contractor is responsible for clean-up of any spillage that occurs as a result of the Contractor loading or transit responsibilities.

(d) The Contractor must maintain all containers in good condition-clean, safe, and rodent free. “Clean” is defined to include a condition which prevents the propagation or attraction of flies, rodents or other vectors and the creation of nuisances.

(e) The Containers/equipment/vehicles owned by Contractor shall be clearly identified on the outside with the name and telephone number of the Contractor.

(f) The Contractor shall comply with (at Contractor’s expense) all local government licenses, permits, or written approval requirements applicable to the contract.

(g) All equipment shall be made available for inspection when requested by the Government.

(h) The Contractor is responsible for upkeep and safety of all equipment.

(i) The Contractor must replace/relocate any container if asked to do so by the COR for reasons, including but not limited to safety, sanitation, wear-and-tear, size/shape, or changing Government needs.

SCHEDULE OF REMOVALS

(a) The Contractor shall be required to remove trash/debris at the times and in the locations stated under the paragraph entitled “Hours/Pick-up Time”.

(b) Sites which may be added to the contract in the future shall be serviced at contract awarded fixed prices.

(c) The Contractor shall schedule the removal/replacement of all containers so the facility is never without containers for more than two hours.

(d) Containers shall be returned to the same location and position from which they were originally loaded.

(e) If the trash and debris are not removed within the specified time as required by Hours/Pick-up Time deductions will be taken (See Attachment 2.)

(f) If the container is not returned to its original location, or a new location if approved in writing by the COR, the Contractor shall be responsible for any fees incurred by DOS to have the equipment placed in the proper location.

CHANGES AND PICK-UP TICKETS/RECEIPTS

Locations may be dropped or added and scheduled pick-ups, including days and times, may be changed to best serve the interest of the Government. Permanent schedule and service changes will be made by a modification to the contract and signed by the Contracting Officer.

(a) Pick-up Tickets:

(1) The Contractor shall issue pick-up tickets for removal services for all containers/compactors that have a dumping or disposal fee and for Blair House.

(2) Pick-up tickets shall be prepared in triplicate by the Contractor (one copy is given to the DOS representative at time of pick-up; one is kept by the Contractor; one is sent to the COR along with the monthly invoice.)

(3) It shall be the responsibility of the Contractor to have all tickets numbered and dated the day of the pick-up.

(4) A truck number or other truck identification must be indicated on the ticket. This number must match the number of the truck identified on the disposal facility ticket. If they do not match, the reason must be given in writing to the COR and submitted with the monthly invoice.

(5) Each ticket must be signed or initialed by the driver with the time of the pick-up written on the ticket.

(6) The Contractor shall leave a copy of the pick-up ticket in a designated spot or drop-box on location at the time of pick-up.

(7) Copies of the signed or initialed tickets must be submitted to the COR with the monthly invoice.

(b) Disposal Facility Tickets:

(1) DOS will reimburse the contractor for only the actual dumping fees for compactor and open top container service (the Contractor shall not add any mark-up cost to fees).

(2) Legible copies of the landfill/transfer station tickets must accompany the invoice.

(3) A truck number or other truck identification must be indicated on the ticket. This number must match the number of the truck identified on pick-up ticket. If they do not match, the reason must be given in writing to the COR and submitted with the monthly invoice.

(4) The location of the pick-up and disposal facility, weight (gross, TARE, and net), and price must be imprinted on the ticket.

(5) Ticket must be signed and dated by a representative of the disposal facility.

(6) For the construction debris dumpster, the Contractor shall provide the COR with receipts from the recycler showing the weight of construction material delivered as recycled materials.

DISPOSAL FACILITY

(a) The Contractor shall be responsible for all dumping and disposal costs for the stationary compactor at the ICC as part of CLINS 0004, 1004, 2004, 3004, and 4004 and for dumping and disposing of bagged trash from BH as part of CLINS 0002, 1002, 2002, 3002, and 4002.

(b) Selection of a certified disposal facility shall be the responsibility of the Contractor. Documents showing certification must be submitted to the COR by start date of contract. The COR will maintain a copy of the certification and submit the original to CO for the contract file.

(c) All trash and debris collected under this requirement shall be removed from the premises and disposed of only through a waste disposal facility that has been certified by the appropriate state or local agency for waste management, or by the Environmental Protection Agency.

QUALITY CONTROL

(a) The Contractor shall establish a quality control program to assure the requirements of the contract are provided as specified. The Contractor's basic quality control program shall be provided with the technical proposal. An updated copy shall be provided to the COR on the contract start date and as changes occur.

This program shall include but not be limited to the following:

(1) An inspection system covering all the services stated in the specifications. It shall specify areas to be inspected on a scheduled or unscheduled basis and the individual(s) who will do the inspection.

(2) A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

(3) An inspection report shall be used to document inspections conducted by the Contractor and the corrective action taken. This documentation shall be submitted to the COR in writing at the beginning of each month or as deemed necessary by the COR.

(a) DOS shall monitor the Contractor's performance under the contract. All work and services performed as included in the specifications for the contract shall be done in accordance with proper trash debris removal procedures and shall be subject to inspection and approval. The acceptable quality level of these specifications is 100 percent.

(b) The Contractor shall submit a transition plan to transition the current services from the incumbent contractor. This transition plan shall be submitted to the COR four weeks before the beginning date of the new contract. The transition plan shall include a schedule of equipment delivery to all locations to be serviced, company operations contacts, identification of subcontractors, plans to interact with the incumbent contractor and any other applicable information.

SPECIAL INSTRUCTIONS FOR INVOICES

All invoices must show billing by CLIN number (i.e. basic services and dumping fees must be itemized by facility name and item description and invoiced with referenced CLIN number).

EXHIBIT I: Sites and Schedules

Sites and Schedule of Removals with Explanatory Notes

Historically the following containers were located at these respective sites and picked up with the frequencies listed. Pick-Up Days and Pick-Up Points are contract requirements. The Contractor shall determine the number of containers and size based on the historical data and other information based on experience and, if necessary, a site visit.

Facility Container Type Size Container

(CY )

PICK-UPS

per wk

***Est.

CY trash & debris removed

(per wk )

Pick-Up Days

Pick-Up Point

HST *open top

*open top for construction recycle only

*compactor

.4 estimate

M-Sat

M-F

M-F loading dock

*open top 30 1/month 30/pickup call to empty west loading dock

BIMC *open top 20 1/month 20/pickup call to empty east loading dock

*stationary compactor

8 2 16 compacted

Tues & Fri east loading dock

BLAIR

HOUSE

*bagged trash kept in three (3) carts on wheels

4.5 5 22.5 M-F 704 Jackson Place NW

Columbia Plaza/

SA-1

* compactor 35 2 70 Mon & Thurs

ICC *stationary compactor

8 2 16 compacted

Tues & Thurs loading dock area

* compactor 35 1 35 Tues C Loading Dock

NFATC * compactor 35 1 35 Tues F Loading Dock

*open-top construction dumpster

40 None or 1 40 call when needed

F Loading Dock

* When container is removed it shall be replaced within two hours. All “*” containers require pick-up and/or disposal facility tickets.

***Quantities shown are estimated. See FAR52.216-22, Indefinite Quantity (10/95)

Notes pertain to ALL facilities:

Contractor’s personnel are responsible for picking up any trash/debris that falls from containers/compactors during removal procedure.

Deductions will be taken when scheduled pick-ups do not occur.

SPECIFIC Facilities:

HST - All trash containers must be removed for disposal of their contents after midnight and in place and ready to use before 6AM each day.

Each container/compactor must be replaced within 2 hours of pick-up with an empty container/compactor.

The construction debris dumpster shall be removed on an as needed basis when called by a government representative; the contents taken to a Government approved recycler and a receipt showing the weight of the material delivered to the recycler shall be given to the government, shown as recycled materials.

Legible copies of the landfill/transfer station tickets must accompany the invoices. The pick-up location must be on the ticket.

DOS will reimburse the Contractor for only the actual dumping/disposal fees (the Contractor shall not add any markup cost to fees).

BIMC - Each open top container must be replaced within 2 hours of pick-up with an empty open top container.

Legible copies of the landfill/transfer station tickets must accompany all invoices. The pick-up location must be on the ticket.

DOS will reimburse the Contractor for only the actual dumping/disposal fees (the Contractor shall not add any markups to said fees).

Stationary compactor is emptied and remains at the BIMC premises.

Blair House -Containers are emptied and remain on the Blair House premises.

Contractor’s personnel are responsible for loading bagged trash/debris into removal vehicle. They shall enter the basement of Blair House and remove (wheel out) 3, 1.5CY, government-owned, wheeled carts containing the bags of trash/debris. They shall then empty the carts, placing the bags in the removal vehicle and subsequently return the carts to the basement.

A pick-up ticket, dated and signed by the driver of the removal vehicle, must accompany each and every pick-up and be left in a location designated by the Building Manager.

Columbia Plaza -The compactor must be replaced within 2 hours of pick-up with an empty compactor.

Legible copies of the landfill/transfer station tickets must accompany the invoices. The pick-up location must be on the ticket.

DOS will reimburse the Contractor for only the actual dumping/disposal fees (the Contractor shall not add any markups to said fees).

International Chancery Center - ICC

Stationary compactor is emptied and remains on the ICC premises.

National Foreign Affairs Training Center - NFATC

Each container/compactor must be replaced within 2 hours of pick-up with an empty container/compactor.

Legible copies of the landfill/transfer station tickets must accompany the invoices. The pick-up location must be on the ticket.

DOS will reimburse the Contractor for only the actual dumping/ disposal fees (the Contractor shall not add any markups to said fees).

EXHIBIT II: Historical Data on Containers and Pick-Ups

I. Beltsville Information Management Center – BIMC - BIMC located at 8101 O'Dell Road, Beltsville, MD 20705-4110.

A.

Pick-Ups

Container Type Size Container Pick-Ups/Week Pick-Ups /Year

One (1) open-top 30cy 1/Month 12

One (1) open-top 20cy 1/Month 12

One (1) stationary compactor 8cy 2/Week 104

(Owned by DOS)

B.

Special Saturday/Sunday/Holiday pick-ups: estimated pick-ups per year = 2

Unscheduled Pick-Ups

II. Blair House

- Blair House located at 1651-53 Pennsylvania Avenue, NW Washington, DC 20503;

pick-up at 704 Jackson Place.

Bagged trash loaded into truck Bags 4.5cy 5 250*

*EXPLANATORY MATHEMATICAL NOTE: 52 weeks year x 5 pick-ups per week, minus 10 holidays = 250 pick-ups

B.

Special Saturday/Sunday/Holiday pick-ups: estimated pick-ups per year = 1

III. Columbia Plaza (SA-1

A.

) - Provide trash/debris removal services for Columbia Plaza (SA-1) located at 2401 "E" Street, NW, Washington, DC 20037.

One (1) compactor 35cy 2 104

(Owned by DOS)

B.

IV. International Chancery Center – ICC

- Provide trash/debris removal services for the International Chancery Center located at 3507 International Place, NW, Washington, DC 20008.

One (1) stationary compactor 8cy 2 104

B.

V. National Foreign Affairs Training Center – NFATC

- Provide trash/debris removal services for the National Foreign Affairs Training Center (NFATC) located at 4000 Arlington Blvd., Arlington, VA 22204.

Pick-ups

Two (2) compactors 35cy 1 (for each) 52

One (1) open top construction 40cy 1 52 dumpster

B.

VI. Harry S Truman Building (HST)

- Provide trash/debris removal services for the HST located at 2201 C Street NW, Washington D.C. 20520.

Pick Ups

One (1) open-top 20 CY .4 (estimated) 20 (estimated) construction debris recycling

One (1) open-top 40CY 6 302

One (1) compactor 35cy 5 250

B.

EXHIBIT III: PM Guide for Trash Compactors

Preventive Maintenance Guide

T-5 Trash Compactor

Frequency: Quarterly

Special Instructions

1. Review manufacturer's instructions.

Check points

1. Extend ram, open door, check guide block retainers, and fit of guide blocks (Ram should not score wall).

2. Check operation of safety switches to insure they have not been by-passed. Check switches, contactors, disconnects. Tighten connections.

3. Grease couplings.

4. Check oil. Change if required.

5. Clean strainer in tank.

6. Clean pump exterior, motor exterior, line, etc. Remove trash and debris from mechanical areas.

Recommended Tools, Materials, and Equipment

1. Standard Tools - Basic

2. Cleaning equipment and materials. Consult the Material Safety Data Sheets (MSDS) for hazardous ingredients and proper personal protective equipment (PPE).

3. Lubricants. Consult the MSDS for hazardous ingredients and proper PPE.

EXHIBIT IV

ENVIRONMENTAL, HEALTH & SAFETY

INTRODUCTION

It is Department of State (DOS) policy to conduct all activities that support our diplomatic missions in an environmentally sound, healthy, safe, energy-efficient and sustainable manner.

The DoS Domestic Environmental and Safety Division (DESD) is responsible for implementing environmental, health and safety (EHS) policies for all domestic Department of State (DOS) facilities, including facilities that are owned by the Government or leased from private landlords. The Contractor and its subcontractors are responsible for complying with this Exhibit and all applicable Federal, state and local EHS regulations. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on the Contractor’s part or that of its employees or subcontractors, which results in illness, injury or death.

The Contracting Officer’s Representative (COR) for this contract is responsible for ensuring EHS requirements addressed in this exhibit are adhered to by the Contractor and any subcontractors…