NFATC SOW.pdf

SOLICITATION NO. SAQMMA10R0203 TITLE: NFATC MAINTENANCE SERVICES

SECTION B, SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BACKGROUND

The U.S. Department of State is responsible for maintaining the Building Operations and Maintenance Services for the Department’s Shultz Center (NFATC) which consists of the following buildings:

Foreign Service Institute buildings A-K, C/D Building, Executive Main Building, Gymnasium, Visitor Center, Central Refrigeration Plant, Cottages 50 and 51, garage, Childcare Building, FMS Building, and the Guards booths (2). Which includes the operation, maintenance, repair/replacement, preventive maintenance, installations and alterations of building equipment and systems; plumbing, mechanical, electrical, fire suppression system, fire extinguishers, energy management and buildings architectural systems; building custodial services; snow removal;

and facility alterations. The Services shall significantly increase the efficiency of building operations- where the Contractor is awarded for developing innovations that improve performance and reducing total overall cost- while supporting excellent service to its customers.

B.2. TYPE OF CONTRACT

As a result of this solicitation , the Government intends to award a Firm-Fixed-Price contract.

B.3.

DESCRIPTION OF SERVICES

The Contractor is responsible for the operation, maintenance, repair, preventive maintenance, installation and alterations of the building equipment and systems; fire suppression system, plumbing, mechanical, electrical, energy management, and building architectural systems; building custodial services, snow removal and reimbursable building alterations, in accordance with the specifications of the contract. The Contractor will be expected to actively participate in third party management system certification programs pursued by the Department of State. Such programs may include US Green Building Council Leadership in Energy and Environmental Design for Existing Buildings Operations and Maintenance (LEED EB O&M), the Occupational Safety and Health Administration’s Voluntary Protection Program (VPP) and the Environmental Protection Agency’s Performance Track Program. The Contractor will be expected to conform to Department of State policy requirements defined in the Environmental Health and Safety Management Systems Program Manual, the Affirmative Procurement Plan and the Sustainable Building MOU. The Contractor shall provide all management, supervision, labor, materials, parts, supplies, equipment, administrative services and subcontract services (except as specifically designated as provided by the Department of State); and shall plan, schedule, coordinate and assure effective and economical completion of all services and deliverables required herein. The Contractor shall not perform maintenance to the security systems;

elevators; fire alarm system; occupant data and telephone equipment or systems; occupant copier and/or fax machines and computer related equipment.

B.5. PRICING BASE YEAR

Contract Line Item Number (CLIN Total

Unit Dollar CLIN Description Quantity Unit Price

Amount

BASIC SERVICES

Services for the operations and

- Firm-Fixed-Price - 12 month $______ $_______ maintenance, preventive maintenance, and repairs under $5,000.00 each.

services for custodial and snow removal

– Firm-Fixed-Price 12 month $______ $_______

ADDITIONAL SERVICES

0003- Services for building alterations $650,000(est) Lot N/A $_______ and installation of equipment/systems, (Not-to-Exceed services for architectural/ Amount) structural maintenance repairs that exceed $5,000.00 dollars, repair pre-existing conditions, as well as actual labor costs (whether in –house or by Subcontractor) costs of the actual replacement / repair parts and materials for all those services specified (See- Section C, C.13).

*The DoS estimated amount of plus the Contractor’s offer additive

$650,000.00 percentage factor of ___%, equals the Contractor’s adjusted offer price.

Insert this adjusted dollar value in the total dollar amount column of this

CLIN.

B.5.A. TOTAL BASIC SERVICES COST, BASE YEAR, CLIN’s 0001 thru 0002 __________

B.5.B. TOTAL ADDITIONAL SERVICES COST, BASE YEAR, CLIN 0003 __________

B.5.C. TOTAL ALL SERVICES, CLIN’s 0001 thru 0003 __________

B.5.D. The Contractor shall fill-in the core work hour, non-core work hour, weekend, and holiday rates for the trades designated below when the Contractor may be required to make repairs that exceed $5,000.00 (outside of CLIN 1), sustain architectural/structural maintenance repairs that exceed $5,000.00 (outside of CLIN 1), provide services for building alterations and installation of equipment/systems, and/or repair pre-existing conditions. Any of these services may be provided outside core work hours. The DoS estimates

300 total annual hours may be used during core work hours (at the regular hourly rate) and 200 total annual hours may be used during non-core work hours (at the overtime rate). The Government is not obligated to purchase these hours and are only an estimate. The hourly rates provided, below shall be the fully loaded hourly rates, to include all profit, overhead, general and administrative expenses, etc. In addition, the Contractor shall fill-in the trades (with associated hourly labor rates) they deem necessary to perform under this Contract, though are not listed below, that form a part of their technical/ cost proposals.

Operations and Maintenance Rates/Timeframes:

Core Work Hours –6:00am until 5:00pm, Monday thru Friday Non-core Work Hours – 5:00pm until 6:00am, Monday thru Friday

Weekend Rate – Saturday, 6:00am until Monday, 6:00am Holiday Rate

– 10 Federal Holidays listed in Section F, 24 hours

Operational Labor Core Work Non-core Weekend

Holiday Hour Rate Work Hour Rate

Rate

(a)___________________ $ _____ $ _____ $ _____ $_____ Rate

(b)___________________ $ _____ $ _____ $ _____ $ _____ (c)___________________ $ _____ $ _____ $ _____ $_____ (d)___________________ $ _____ $ _____ $ _____ $_____ (f)___________________ $ _____ $ _____ $ _____ $_____ (e)___________________ $ _____ $ _____ $ _____ $_____ (g)___________________ $ _____ $ _____ $ _____ $_____ (h)___________________ $ _____ $ _____ $ _____ $_____ (i)___________________ $ _____ $ _____ $ _____ $ _____ (j)___________________ $ _____ $ _____ $ _____ $_____ (k)___________________ $ _____ $ _____ $ _____ $_____

Custodial Rates/ Timeframes Core Work Hours – 7:00am until 4:00pm, Monday thru Friday, and 5:00pm until 9:00pm, Monday thru Friday Non-core Work Hours – 9:00pm until 7:00am, Monday thru Friday Weekend Rate – Saturday, 7:00am until Monday, 7:00am Holiday Rate – 10 Federal Holidays listed in Section F, 24 hours

Custodial Labor Hours Core Work Non-core Weekend Holiday Hour Rate Work Hour Rate Rate Rate (a)___________________ $ _____ $ _____ $ _____ $_____ (b)___________________ $ _____ $ _____ $ _____ $ _____ (c)___________________ $ _____ $ _____ $ _____ $_____ (d)___________________ $ _____ $ _____ $ _____ $_____ (f)___________________ $ _____ $ _____ $ _____ $_____ (e)___________________ $ _____ $ _____ $ _____ $_____ (g)___________________ $ _____ $ _____ $ _____ $_____ (h)___________________ $ _____ $ _____ $ _____ $_____

B.6. PRICING OPTION YEAR I

Contract Line Item Number (CLIN) Total Unit Dollar CLIN Description Quantity Unit Price Amount

BASIC SERVICES

1001 - Firm-Fixed-Price 12 month $______ $_______ services for the operations and maintenance, preventive maintenance, and repairs under $5,000.00 each.

1002 – Firm-Fixed-Price 12 month $______ $_______ services for custodial and snow removal

ADDITIONAL SERVICES

1003 – Services for $650,000(est) Lot N/A $_______

(Not-to-Exceed Amount) building alterations and installation_ of equipment/systems, services for architectural/ structural maintenance repairs that exceed $5,000.00 dollars, repair pre-existing conditions, as well as actual labor costs (whether in –house or by Subcontractor) costs of the actual replacement / repair parts and materials for all those services specified (See Section C, C13).

*The DoS estimated amount of $650,000.00 plus the Contractor’s offer additive percentage factor of ___%, equals the Contractor’s adjusted offer price.

Insert this adjusted dollar value in the total dollar amount column of this

CLIN.

B.6.A. TOTAL BASIC SERVICES COST, OPTION YEAR I, CLIN’s 1001 thru 1002 __________

B.6.B. TOTAL REIMBURSABLE SERVICES COST, OPTION YEAR I, CLIN 1003 __________

B.6.C. TOTAL ALL SERVICES, CLIN’s 1001 thru 1003 __________

B.6.D. The Contractor shall fill-in the core work hour, non-core work hour, weekend, and holiday rates for the trades designated below when the Contractor may be required to make repairs that exceed $5,000.00 (outside of CLIN 1), sustain architectural/ structural maintenance repairs that exceed $5,000.00 (outside of CLIN 1), provide services for building alterations and installation of equipment/ systems, and/or repair pre-existing conditions. Any of these services may be provided outside core work hours. The DoS estimates 300 total annual hours may be used during core work hours (at the regular hourly rate) and 200 total annual hours may be used during non-core work hours (at the overtime rate). The Government is not obligated to purchase these hours and are only an estimate. The hourly rates provided below shall be the fully loaded hourly rates, to include all profit, overhead, general and administrative expenses, etc. In addition, the Contractor shall fill-in the trades (with associated hourly labor rates) they deem necessary to perform under this Contract, though are not listed below, that form a part of their technical/ cost proposals.

Operations and Maintenance Rates/ Timeframes:

Core Work Hours – 6:00am until 5:00pm, Monday thru Friday Non-core Work Hours –5:00pm until 6:00am, Monday thru Friday Weekend Rate – Saturday, 6:00am until Monday, 6:00am Holiday Rate – 10 Federal Holidays listed in Section F, 24 hours

Operational Labor Hours Core Work Non-core Weekend Holiday Hour Rate Work Hour Rate Rate Rate (a)___________________ $ _____ $ _____ $ _____ $_____ (b)___________________ $ _____ $ _____ $ _____ $ _____ (c)___________________ $ _____ $ _____ $ _____ $_____ (d)___________________ $ _____ $ _____ $ _____ $_____ (f)___________________ $ _____ $ _____ $ _____ $_____ (e)___________________ $ _____ $ _____ $ _____ $_____ (g)___________________ $ _____ $ _____ $ _____ $_____ (h)___________________ $ _____ $ _____ $ _____ $_____ (i)___________________ $ _____ $ _____ $ _____ $ _____ (j)___________________ $ _____ $ _____ $ _____ $_____ (k)___________________ $ _____ $ _____ $ _____ $_____

Custodial Rates/ Timeframes Core Work Hours – 7:00am until 4:00pm, Monday thru Friday, and 5:00pm until 9:00pm, Monday thru Friday Non-core Work Hours – 9:00pm until 7:00am, Monday thru Friday Weekend Rate – Saturday, 7:00am until Monday, 7:00am Holiday Rate – 10 Federal Holidays listed in Section F, 24 hours

Custodial Labor Core Work Core Work Non-core Weekend Holiday Hour Rate Work Hour Rate Rate Rate (a)___________________ $ _____ $ _____ $ _____ $_____ (b)___________________ $ _____ $ _____ $ _____ $ _____ (c)___________________ $ _____ $ _____ $ _____ $_____ (d)___________________ $ _____ $ _____ $ _____ $_____ (f)___________________ $ _____ $ _____ $ _____ $_____ (e)___________________ $ _____ $ _____ $ _____ $_____ (g)___________________ $ _____ $ _____ $ _____ $_____ (h)___________________ $ _____ $ _____ $ _____ $_____

B.7. PRICING OPTION YEAR II

Contract Line Item Number (CLIN) Total Unit Dollar CLIN Description Quantity Unit Price Amount

BASIC SERVICES

2001 - Firm-Fixed-Price - 12 month $______ $_______ Services for the operations and maintenance, preventive maintenance, and repairs under $5,000.00 each.

2002 – Firm-Fixed-Price - 12 month $______ $_______ Services for custodial and snow removal

2003 - Services for building alterations $650,000(est) Lot N/A $________ and installation of equipment/systems, (Not-to-Exceed services for architectural/ Amount) structural maintenance repairs that exceed $5,000.00 dollars, repair pre-existing conditions, as well as actual labor costs (whether in –house or by Subcontractor) costs of the actual replacement / repair parts and materials for all those services specified (See Section C, C.13).

*The DoS estimated amount of $650,000.00 plus the Contractor’s offer additive percentage factor of ___%, equals the Contractor’s adjusted offer price.

Insert this adjusted dollar value in the total dollar amount column of this

CLIN.

B.7.A. TOTAL BASIC SERVICES COST, OPTION YEAR II, CLIN’s 2001 thru 2002 __________

B.7.B. TOTAL ADDITIONAL SERVICES COST, OPTION YEAR II, CLIN 2003 __________

B.7.C. TOTAL ALL SERVICES, CLIN’s 2001 thru 2003 __________

B.7.D. The Contractor shall fill-in the core work hour, non-core work hour, weekend, and holiday rates for the trades designated below when the Contractor may be required to make repairs that exceed $5,000.00 (outside of CLIN 1), sustain architectural/ structural maintenance repairs that exceed $5,000.00 (outside of CLIN 1), provide services for building alterations and installation of equipment/ systems, and/or repair pre-existing conditions. Any of these services may be provided outside core work hours. The DoS estimates 300 total annual hours may be used during core work hours (at the regular hourly rate) and 200 total annual hours may be used during non-core work hours (at the overtime rate). The Government is not obligated to purchase these hours and are only an estimate. The hourly rates provided below shall be the fully loaded hourly rates, to include all profit, overhead, general and administrative expenses, etc. In addition, the Contractor shall fill-in the trades (with associated hourly labor rates) they deem necessary to perform under this Contract, though are not listed below, that form a part of their technical/ cost proposals.

Operations and Maintenance Rates/ Timeframes:

Core Work Hours – 6:00am until 5:00pm, Monday thru Friday Non-core Work Hours – 5:00pm until 6:00am, Monday thru Friday Weekend Rate – Saturday, 6:00am until Monday, 6:00am Holiday Rate – 10 Federal Holidays listed in Section F, 24 hours

Operational Labor Core Work Non-core Weekend Holiday Hour Rate Work Hour Rate Rate Rate (a)__________________ $ _____ $ _____ $ _____ $_____ (b)__________________ $ _____ $ _____ $ _____ $_____ (c)__________________ $ _____ $ _____ $ _____ $_____ (d)__________________ $ _____ $ _____ $ _____ $_____ (e)__________________ $ _____ $ _____ $ _____ $_____ (f)__________________ $ _____ $ _____ $ _____ $_____ (g)__________________ $ _____ $ _____ $ _____ $_____ (h)__________________ $ _____ $ _____ $ _____ $_____ (i)__________________ $ _____ $ _____ $ _____ $_____ (j)__________________ $ _____ $ _____ $ _____ $_____ (k)__________________ $ _____ $ _____ $ _____ $_____

Custodial Rates/ Timeframes Core Work Hours – 7:00am until 4:00pm, Monday thru Friday, and 5:00pm until 9:00pm, Monday thru Friday Non-core Work Hours – 9:00pm until 7:00am, Monday thru Friday Weekend Rate – Saturday, 7:00am until Monday, 7:00am Holiday Rate – 10 Federal Holidays listed in Section F, 24 hours

Custodial Labor Core Work Non-core Weekend Holiday Hour Rate Work Hour Rate Rate Rate (a)__________________ $ _____ $ _____ $ _____ $ _____ (b)__________________ $ _____ $ _____ $ _____ $ _____ (c)__________________ $ _____ $ _____ $ _____ $ _____ (d)__________________ $ _____ $ _____ $ _____ $ _____ (e)__________________ $ _____ $ _____ $ _____ $ _____ (f)__________________ $ _____ $ _____ $ _____ $ _____ (g)__________________ $ _____ $ _____ $ _____ $ _____ (h)__________________ $ _____ $ _____ $ _____ $ _____

B.8. PRICING OPTION YEAR III

Contract Line Item Number (CLIN) Total

Unit Dollar CLIN Description Quantity Unit Price Amount

BASIC SERVICES

3001 - Firm-Fixed-Price - 12 month $______ $_______ Services for the operations and maintenance, preventive maintenance, and repairs under $5,000.00 each.

3002 – Firm-Fixed-Price - 12 month $______ $_______ Services for custodial and snow removal

ADDITIONAL SERVICES

3003 - Services for building alterations $650,000(est) Lot N/A $_______ and installation of equipment/systems, (Not-to-Exceed Amount) services for architectural/ structural maintenance repairs that exceed $5,000.00 dollars, repair pre-existing conditions, as well as actual labor costs (whether in –house or by Subcontractor) costs of the actual replacement / repair parts and materials for all those services specified (See Section C, C.13).

*The DoS estimated amount of $650,000.00 plus the Contractor’s offer additive percentage factor of ___%, equals the Contractor’s adjusted offer price.

Insert this adjusted dollar value in the total dollar amount column of this

CLIN.

B.8.A. TOTAL BASIC SERVICES COST, OPTION YEAR III, CLIN’s 3001 thru 3002 __________

B.8.B. TOTAL ADDITIONAL SERVICES COST, OPTION YEAR III, CLIN 3003 __________

B.8.C. TOTAL ALL SERVICES, CLIN’s 3001 thru 3003 __________

B.8.D. The Contractor shall fill-in the core work hour, non-core work hour, weekend, and holiday rates for the trades designated below when the Contractor may be required to make repairs that exceed $5,000.00 (outside of CLIN 1), sustain architectural/ structural maintenance repairs that exceed $5,000.00 (outside of CLIN 1), provide services for building alterations and installation of equipment/ systems, and/or repair pre-existing conditions. Any of these services may be provided outside core work hours. The DoS estimates 300 total annual hours may be used during core work hours (at the regular hourly rate) and 200 total annual hours may be used during non-core work hours (at the overtime rate). The Government is not obligated to purchase these hours and are only an estimate. The hourly rates provided below shall be the fully loaded hourly rates, to include all profit, overhead, general and administrative expenses, etc. In addition, the Contractor shall fill-in the trades (with associated hourly labor rates) they deem necessary to perform under this Contract, though are not listed below, that form a part of their technical/ cost proposals.

Operations and Maintenance Rates/ Timeframes:

Core Work Hours – 6:00am until 5:00pm, Monday thru Friday

Non-core Work Hours – 5:00pm until 6:00am, Monday thru Friday Weekend Rate – Saturday, 6:00am until Monday, 6:00am Holiday Rate – 10 Federal Holidays listed in Section F, 24 hours

Operational Labor Core Work Non-core Weekend Holiday Hour Rate Work Hour Rate Rate Rate (a)___________________ $ _____ $ _____ $ _____ $_____ (b)___________________ $ _____ $ _____ $ _____ $ _____ (c)___________________ $ _____ $ _____ $ _____ $_____ (d)___________________ $ _____ $ _____ $ _____ $_____ (f)___________________ $ _____ $ _____ $ _____ $_____ (e)___________________ $ _____ $ _____ $ _____ $_____ (g)___________________ $ _____ $ _____ $ _____ $_____ (h)___________________ $ _____ $ _____ $ _____ $_____ (i)___________________ $ _____ $ _____ $ _____ $ _____ (j)___________________ $ _____ $ _____ $ _____ $_____ (k)___________________ $ _____ $ _____ $ _____ $_____

Custodial Rates/ Timeframes Core Work Hours – 7:00am until 4:00pm, Monday thru Friday, and 5:00pm until 9:00pm, Monday thru Friday Non-core Work Hours – 9:00pm until 7:00am, Monday thru Friday Weekend Rate – Saturday, 7:00am until Monday, 7:00am Holiday Rate – 10 Federal Holidays listed in Section F, 24 hours

Custodial Labor Core Work Non-core Weekend Holiday Hour Rate Work Hour Rate Rate Rate (a)___________________ $ _____ $ _____ $ _____ $_____ (b)___________________ $ _____ $ _____ $ _____ $ _____ (c)___________________ $ _____ $ _____ $ _____ $_____ (d)___________________ $ _____ $ _____ $ _____ $_____ (f)___________________ $ _____ $ _____ $ _____ $_____ (e)___________________ $ _____ $ _____ $ _____ $_____ (g)___________________ $ _____ $ _____ $ _____ $_____

B.9. PRICING OPTION YEAR IV

Contract Line Item Number (CLIN) Total Unit Dollar CLIN Description Quantity Unit Price Amount

BASIC SERVICES

4001 - Firm-Fixed-Price - 12 month $______ $_______ Services for the operations and maintenance, preventive maintenance, and repairs under $5,000.00 each.

4002 – Firm-Fixed-Price - 12 month $______ $_______ Services for custodial and snow removal

ADDITIONAL SERVICES

4003 –-Services for building alterations $650,000(est) Lot N/A $_______ and installation of equipment/systems, (Not-to-Exceed Amount) services for architectural/ structural maintenance repairs that exceed $5,000.00 dollars, repair pre-existing conditions, as well as actual labor costs (whether in –house or by Subcontractor) costs of the actual replacement / repair parts and materials for all those services specified (See Section C, C.13).

*The DoS estimated amount of $650,000.00 plus the Contractor’s offer additive percentage factor of ___%, equals the Contractor’s adjusted offer price.

Insert this adjusted dollar value in the total dollar amount column of this

CLIN.

B.9.A. TOTAL BASIC SERVICES COST, OPTION YEAR IV, CLIN’s 4001 thru 4002 __________

B.9.B. TOTAL ADDITIONAL SERVICES COST, OPTION YEAR III, CLIN 4003 __________

B.9.C. TOTAL ALL SERVICES, CLIN’s 4001 thru 4003 __________

B.9.D. The Contractor shall fill-in the core work hour, non-core work hour, weekend, and holiday rates for the trades designated below when the Contractor may be required to make repairs that exceed $5,000.00 (outside of CLIN 1), sustain architectural/ structural maintenance repairs that exceed $5,000.00 (outside of CLIN 1), provide services for building alterations and installation of equipment/ systems, and/or repair pre-existing conditions. Any of these services may be provided outside core work hours. The DoS estimates 300 total annual hours may be used during core work hours (at the regular hourly rate) and 200 total annual hours may be used during non-core work hours (at the overtime rate). The Government is not obligated to purchase these hours and are only an estimate. The hourly rates provided below shall be the fully loaded hourly rates, to include all profit, overhead, general and administrative expenses, etc. In addition, the Contractor shall fill-in the trades (with associated hourly labor rates) they deem necessary to perform under this Contract, though are not listed below, that form a part of their technical/ cost proposals.

Operations and Maintenance Rates/ Timeframes:

Core Work Hours – 6:00am until 5:00pm, Monday thru Friday Non-core Work Hours – 5:00pm until 6:00am, Monday thru Friday Weekend Rate – Saturday, 6:00am until Monday, 6:00am Holiday Rate – 10 Federal Holidays listed in Section F, 24 hours

Operational Labor Core Work Non-core Weekend Holiday Hour Rate Work Hour Rate Rate Rate (a)___________________ $ _____ $ _____ $ _____ $_____ (b)___________________ $ _____ $ _____ $ _____ $ _____ (c)___________________ $ _____ $ _____ $ _____ $_____ (d)___________________ $ _____ $ _____ $ _____ $_____ (f)___________________ $ _____ $ _____ $ _____ $_____ (e)___________________ $ _____ $ _____ $ _____ $_____ (g)___________________ $ _____ $ _____ $ _____ $_____ (h)___________________ $ _____ $ _____ $ _____ $_____ (i)___________________ $ _____ $ _____ $ _____ $ _____ (j)___________________ $ _____ $ _____ $ _____ $_____ (k)___________________ $ _____ $ _____ $ _____ $_____

Custodial Rates/ Timeframes Core Work Hours – 8:00am until 5:00pm, Monday thru Friday, and

5:00pm until 9:00pm, Monday thru Friday Non-core Work Hours – 9:00pm until 7:00am, Monday thru Friday Weekend Rate – Saturday, 7:00am until Monday, 7:00am Holiday Rate – 10 Federal Holidays listed in Section F, 24 hours

Custodial Labor Core Work Non-core Weekend Holiday Hour Rate Work Hour Rate Rate Rate (a)___________________ $ _____ $ _____ $ _____ $_____ (b)___________________ $ _____ $ _____ $ _____ $ _____ (c)___________________ $ _____ $ _____ $ _____ $_____ (d)___________________ $ _____ $ _____ $ _____ $_____ (f)___________________ $ _____ $ _____ $ _____ $_____ (e)___________________ $ _____ $ _____ $ _____ $_____ (g)___________________ $ _____ $ _____ $ _____ $_____ (h)___________________ $ _____ $ _____ $ _____ $_____

B.10. SUMMARY OF TOTALS

BASE YEAR TOTAL ALL SERVICES, CLINs 0001 thru 0003 __________________ OPTION YEAR I TOTAL ALL SERVICES, CLINs 1001 thru 1003 __________________ OPTION YEAR II TOTAL ALL SERVICES, CLINs 2001 thru 2003 __________________ OPTION YEAR III TOTAL ALL SERVICES, CLINs 3001 thru 3003 __________________ OPTION YEAR IV TOTAL ALL SERVICES, CLINs 4001 thru 4003 __________________

GRAND TOTAL ALL SERVICES, BASE + IV OPTION YEARS __________________

B.11 DESCRIPTION OF SERVICES BY CLIN:

This contract contains three (3) CLINs. The following is a short description of these CLINs in terms of what they provide and how they are funded under the contract:

A. CLINs 0001, 1001, 2001, 3001, 4001 (BASIC SERVICES) – Operations and Maintenance, and Related Services

Under this firm-fixed-priced contract line item, the Contractor shall provide the Department with operations, maintenance and repair and/or replacement services when each repair service is less than $5,000.00. This CLIN includes all of the deliverables of the contract, preventive maintenance, replacement /repair parts. The Contractor shall have any and all personnel, tools, parts, materials, equipment, services and facilities to provide the requirements of this

CLIN.

B. CLINs 0002, 1002, 2002, 3002 and 4002 (BASIC SERVICES) – Custodial, Snow Removal, and Related Services

Under this firm-fixed-price contract line item, the Contractor shall provide the Department with custodial and snow removal services, to include all required deliverables. The Contractor shall have any and all personnel, tools, parts, materials, equipment, services and facilities to provide the requirements of this CLIN.

C. CLINs 0003, 1003, 2003, 3003 and 4003 (ADDITIONAL SERVICES) – Services For Building Alterations, Installation of Equipment/Systems, Repairs over $5,000.00, as well as the Replacement/ Repair Parts and Materials for these services, and repairs to pre-existing conditions.

Under this reimbursable CLIN, funding shall be issued by blanket delivery orders, task orders or reimbursable work authorizations, approved by the Contracting Officer’s Representative (COR) prior to work. Under this CLIN, the contractor shall be entitled for reimbursement of the following: 1) Service for the Repairs/Replacements that exceed $5,000.00 in costs. 2) Those parts and materials used for the service of the repairs/replacements that exceed $5,000.00 in costs. 3) Reimbursable service for building alterations and installation of equipment/systems to include those parts and materials to be used for the service. 4) The repair of pre-existing conditions found during building walk-thru and inspections.

ALL alteration, repair, replacement, parts and materials shall be approved by the Contracting Officer’s Representative (COR) prior to work starting. If and when a service is required, the price paid the Contractor shall be arrived at by using any and/or a combination of the following methods, whichever is less: 1) The National Construction Estimator.

2) Hourly rates awarded in Schedule B. 3) Subcontractor Costs. 4) Manufacturer’s published price or invoice cost.

5) RS Means Estimating. Any additional mark up (i.e. normal shipping/ handling) shall be approved by the COR prior to work start.

B.8 CEILING PRICE

Pursuant to FAR 16.202 Firm-Fixed-Price the ceiling price for the five-year contract is $_______________(TBD).

The Contractor exceeds this price at its own risk.

B.9 OVERTIME

Overtime is defined as time worked in excess of 40 hours per week. Overtime must be authorized in advance by the Contracting Officer. Individuals in labor categories for which no overtime rate is provided are considered professional employees. If these employees work in excess of 40 hours per week, then payment under the contract shall be the hourly rates negotiated in Section B.7.

SECTION C — DESCRIPTION/SPECIFICATIONS/WORK STATEMENT INDEX

C.1 Services

C.2 Building Information

C.3 Contractor Staffing For Basic Services

C.4 Miscellaneous Services

C.5 Occupant Work Hours

C.6 Contractor’s Scheduling Work

C.7 Certain Functions at NFATC Building to Be Performed Only By Designated Types of Personnel

C.8 Service Calls

C.9 Operation and Maintenance and Repair of Equipment

C.10 Repairs to Building Equipment and Systems

C.11 On The Shelf Replacement Parts and Materials

C.12 Sustaining Architectural/Structural Maintenance and Repairs to Interior/Exterior of Buildings

C.13 Reimbursable Building Alterations and Installation Of Equipment/ Systems

C.14 Building Tours

C.15 Pre-existing Deficiencies

C.16 Continuity of Operations

C.17 Contractor Phase-In Visit and Plan

C.18 Contractor Phase-Out Services and Phase Out Plan

C.19 Quality Control Plan

C.20 Communication Equipment

C.21 Applicable Publications

C.22 Protection Of, And Damage to Government Resources

C.23 Electrical Distribution System (EDS)

C.24 Uninterruptible Power Supply System (UPS)

C.25 Custodial Performance Requirements

C.26 Environmental, Health & Safety

C.27 Snow Removal Work Description

C.28 Energy and Water Conservation

LIST OF SECTION C EXHIBITS

TITLE

Exhibit 1 Qualifications of Contractor Employees

Exhibit 2 Environmental, Health & Safety

Exhibit 3 Equipment Inventorying and Labeling

Exhibit 4 Government Quality Assurance Surveillance Plan

Exhibit 5 Special Preventive Maintenance for fuel system Tank PM’s

Exhibit 6 Energy and Water Conservation Plan

C.1. SERVICES:

The Contractor is responsible for providing and managing all of the administrative and technical services, materials, supplies, and equipment, for the operation, maintenance, repair/replacement, preventive maintenance, installations and alterations of building equipment and systems; plumbing, mechanical, electrical, fire suppression system, fire extinguishers, energy management and buildings architectural systems; building custodial services; snow removal; and reimbursable facility alterations in accordance with this Section C at the Department of State (DoS), Shultz Center (NFATC) which consists of the following buildings: Foreign Service Institute buildings A-K, C/D Building, Executive Main Building, Gymnasium, Visitor Center, Central Refrigeration Plant, Cottages 50 and 51, garage, Childcare Building, FMS Building, and the Guards booths (2). The Contractor shall not be responsible for the physical protection (security) systems, fire alarm systems; landscaping, pest control, trash removal, elevator service, occupant data and telephone equipment or systems; occupant copier and/or fax machines and computer related equipment.

Note, wherever the term “COR” is used in this contract, it shall mean the “Contracting Officer’s Representative, or his/her designee.” The Contractor shall be responsible for providing all of the operational and maintenance services required by this contract for any equipment or systems that may be purchased and installed by the DoS as a replacement to an already existing piece of equipment of system. The DoS will negotiate a consideration for the replaced old equipment or systems based on Contractor’s risk reduction.

C.2. BUILDING INFORMATION:

A. Building Data: Facility Information Sheet

1. Shultz Center (NFATC) 4000 Arlington Blvd.

Arlington, Virginia 22204

a. Statistics:

Gross Area (Buildings).......................................................…….577000 SF Occupied Area.............................................................................335484 SF Hard Surface (Roadways)…………….......................................700000 SF Elevators Population...................................................................................2,500 Policing......................................................................................72 acres (approx.)

b. Building: Summary (Total of All Buildings & Grounds) Location: Arlington, VA Height of building: See ea. Building-sheet Number of Stories: See ea. Building-sheet Building completed: 1993, additions completed 2009, 2010 Population: 1100 staff + 1200 students (type. Sustained peak) Official working hours of building occupants: 8:00 am – 5:00 p.m.

c. Building Statistics:

Gross Area:.............................................................................. 577000 SF Occupied area:....................................................................... 335484 SF Net building cleaning area 1/.................................................... 450451 SF Gross area of main corridor 2 /.................................................. 58118 SF Gross area of main corridor (carpeted)...................................... 56368 SF Gross area of secondary corridor:.............................................. 6782 SF Gross area of secondary corridor (carpeted)............................. 5628 SF Gross area of lobbies and entrances 3 /...................................... 7670 SF Restroom Fixtures...................................................................... 514 Fixs Utility Sinks............................................................................... 31 Fixs Water Fountains..................................................................….. 44 Fixs

Exterior Windows:.................................................................... 2427 Wins Plate Glass............................................................................... 5686 SF Venetian Blinds................................................................ 1827 Blinds Carpeted............................................................................ 387737 SF Bare Floor........................................................................... 429 SF Vending Area/Blind Stand.................................................. 228 SF Health Unit Area:.............................................................. 810 SF Storage Space:.................................................................. 6099 SF Stairways (flights)............................................................. 95 Flights Passenger Elevators:........................................................... 9 Elevs Freight Elevators:............................................................... 2 Elevs Escalators:.......................................................................... 0 Escals Hard floor area to be stripped and sealed........................... 26082 SF Total rugs and carpet in building....................................... 387737 SF Wood Floor......................................................................... 2385 SF Pantry (VCT)..................................................................... . 3416 SF Multi-Purpose areas/tel. (Carpet)........................................ 13167 SF ADP-Space (Raised floor-VCT)...........................……….. 5061 SF Library (Carpet)...................................................... 5789 SF Library (VCT)........................................................... 476 SF Classrooms (carpet).................................................................... 123154 SF A/V Control Room (Raise floor-VCT).................. ………….. 2219 SF Mail Room (VCT)..................................................................... 439 SF Orientation Room (carpet)................................................……. 1381 SF Loading Dock (concrete)........................................................... 1452 SF Jail (VCT)................................................................................. 224 SF Dark Room (VCT).................................................................... 280 SF Warehouse (concrete)................................................................ 4485 SF Copy Center (VCT)................................................................... 738 SF TV Studio (concrete)................................................................. 1720 SF Terrace..................................................................................... 2369 SF Auditorium............................................................................... 2318 SF Dining (carpet)........................................................................ 9490 SF Bridge to EMB (carpet)........................................................... 729 SF Bridge to FSI Building (carpet).............................................. 990 SF Service Tunnel to C/D Building (concrete)................ …….. 1400 SF Central Alarm Station (raised floor-VCT)............................. 412 SF Gymnasium (athletic floor).................................................... 3770 SF Weight room & Exercise room (carpet)............ ………… 1260 SF Spray paint (concrete).............................................................. 234 SF Garage (concrete)…………………… …………………….. 1600 SF

*Outside Grounds:

Outside area to be policed...............................3,136,320 SF (72Acres)

d. High Priority Areas

The following areas require emergency response to any service call, repair, adjustment, or other problem(s) identified to the Contractor by DoS. NOTE: The COR may add or delete areas to this list during the life of this contract.

BUILDING ROOM NUMBER FUNCTION

F 1328 A/V STUDIO

F 1306 ADP

F 1307 ADP

F 1316 ADP

F 2221 PBX

F 1312 F 1312.1 F 1318-A F 1318-B F 1502

e. CHILDCARE – SPECIAL AREA

The following areas are Special Areas:

BUILDING ROOM NUMBER

F 2102 F 2112 F 2113 F 2114 F 1306 F 1307 F 1312 F 1312.1 F 1316 F 1318 F 1318.1 F 2210 F 2205 F 3206 F 3207 F 3127 F 3129

K 3101 thru 3111 K 3115 thru 3119

Footnotes:

1. That part of the building that is to be cleaned by the Contractor. This includes but is not limited to: corridors, entrances, lobbies, office space, storage space, ramps within the garage and building (450,541 square feet.)

2. Main corridors are defined as those corridors where traffic volume is highest, that serve as primary entrances or exits. This includes corridors adjacent to cafeterias, physical fitness centers, i.e. as identified by the COR.

3. Main entrances are defined by the COR where traffic volume is highest, where the majority of the building occupants and/or the general public pass through to either transact business within the building or to arrive at their normal work stations.

*Outside Grounds do not include west parcel (7 acres) which will be maintained by Arlington County.

2. Total FSI-Building Sections (A, B, C, D, E, F, G, and K Building)

a. Building Data:

Location: Arlington, VA Height of building: 40’-50’ (see sections) Number of Stories: 3-4 (see sections) Building completed: 1993, additions completed in 2009/2010 Population: see summary

b. Building Statistics:

Gross Area:......................................................... 432850 SF Occupied area:................................................ 267118 SF Net building cleaning area 1/............................... 351669 SF Gross area of main corridor 2 /........................... 70120 SF Gross area of main corridor (carpeted)................ 68919 SF Gross area of secondary corridor:..........................4836 SF Gross area of secondary corridor (carpeted)........ 4836 SF Gross area of lobbies and entrances 3 /.................5450 SF Restroom Fixtures............................................... 366 Fixs Utility Sinks......................................................... 22 Fixs Water Fountains.................................................. 30 Fixs Exterior Windows:.............................................. 1724 Wins Plate Glass............................................ .............. 4490 SF Venetian Blinds................................................... 1224 Blinds Executive Space:

Carpeted............................................................... 1897 SF Room Cleaning:

Bare Floor........................................................... 182 SF Carpeted................................................. 342486 SF Storage Space:..................................................... 5229 SF Stairways (flights)................................................ 65 Flights Passenger Elevators:............................................ 5 Elevs Freight Elevators:................................................ 1 Elevs Garage and Ramps:............................................. SF Hard floor area to be stripped and sealed............. 15165 SF Total rugs and carpet in building........................ 312374 SF Wood Floor......................................................... 1666 SF Pantry (VCT)...................................................... 2858 SF Multi-Purpose areas/tel. (Carpet).......................... 13167 SF ADP-Space (Raised floor-VCT)........................... 5061 SF Library (Carpet).................................................. 4511 SF Library (VCT)..................................................... 476 SF Classrooms (carpet)............................................ 107321 SF A/V Control Room (Raise floor-VCT).................1447 SF Mail Room (VCT)............................................. 439 SF Orientation Room (carpet).................................. 1381 SF Loading Dock (concrete)..................................... 468 SF Jail (VCT)............................................................. 224 SF Dark room (VCT)................................................ 280 SF Warehouse (concrete).......................................... 4485 SF Copy Center (VCT)............................................. 738 SF Terrace................................................................. 893 SF TV Studio (concrete)............................................ 1720 SF Terrazzo……………………………………… 2492 SF Terrazzo (Conference Dining)……… 128 SF F Building, Section A

Building Data:

Height of building: 40’ Number of Stories: 3 Building completed: 1993

Building Statistics:

Gross Area:..................................................(See total FSI) SF Occupied area:.............................................……………… 15358 SF Net building cleaning area 1/................................……….. 20676 SF Gross area of main corridor 2 /............................…............ 2292 SF Gross area of main corridor (carpeted)................…........... 2292 SF Gross area of secondary corridor:.......................………… 364 SF Gross area of secondary corridor (carpeted)....................... 364 SF Gross area of lobbies and entrances 3 /............................... 1262 SF Restroom Fixtures................................................................44 Fixs Utility Sinks.........................................................………… 3 Fixs Water Fountains....................................................................3 Fixs Exterior Windows:................................................................135 Wins Plate Glass............................................................................706 SF Venetian Blinds................................................................... 81 Blinds Executive Space:

Carpeted............................................................................... 1897 SF Room Cleaning:

Bare Floor............................................................................ SF Carpeted.............................................................................. 11058 SF Vending Area/Blind Stand...................................………. SF Health Unit Area:................................................................ SF Storage Space:.................................................................... 1452 SF Stairways (flights)............................................................... 6 Flights Passenger Elevators:............................................................ Elevs Freight Elevators:................................................................ Elevs Escalators:............................................................................ Escals Garage and Ramps:............................................................. SF Hard floor area to be stripped and sealed............................ 1400 SF Total rugs and carpet in building.........................………… 16687 SF Wood Floor...........................................................................792 SF Pantry (VCT)........................................................................345 SF Multi-Purpose areas/tel. (Carpet)........................................ 606 SF

F Building, Section B

Height of building: 53’ Number of Stories: 4

Gross Area:........................................................ (See total FSI) SF Occupied area:.................................................…………… 21978 SF Net building cleaning area 1/...............................……….. 29489 SF Gross area of main corridor 2 /........................................... 4224 SF Gross area of main corridor (carpeted)............................... 4224 SF Gross area of secondary corridor:........................................ SF Gross area of secondary corridor (carpeted)....................... SF Gross area of lobbies and entrances 3 /............................... 2867 SF Restroom Fixtures................................................................ Fixs Utility Sinks......................................................................... Fixs Water Fountains................................................................... Fixs Exterior Windows:...............................................………...167 Wins Plate Glass............................................................................1356 SF Venetian Blinds....................................................................78 Blinds Executive Space:

Carpeted............................................................................... SF Room Cleaning:

Bare Floor............................................................................ SF Carpeted.............................................................................. 3871 SF Vending Area/Blind Stand................................................. SF Health Unit Area:................................................................ SF Storage Space:..................................................................... 420 SF Stairways (flights)**........................................................... 6 Flights Passenger Elevators:............................................................ Elevs Freight Elevators:................................................................ Elevs Escalators:............................................................................ Escals Garage and Ramps:.............................................................. SF Hard floor area to be stripped and sealed............................ SF Total rugs and carpet in building........................................ 24542 SF Wood Floor (Lobby)............................................……….. 874 SF ADP-Space (raised floor-VCT)............................………. 3129 SF Library (carpet).................................................................... 4511 SF Library (VCT)......................................................…………476 SF Pantry (VCT)....................................................................... 48 SF Multi-Purpose areas/tel. (Carpet)....................................... 643 SF Classrooms (carpet)............................................................. 9300 SF

**2 Flights of Stairs are carpeted

F Building, Section C

Height of building: 40’ Number of Stories: 3 + Partial Basement

Gross Area:..................................................(See total FSI) SF Occupied area:.............................................……………… 33880 SF Net building cleaning area 1/............................................... 47461 SF Gross area of main corridor 2 /........................................... 10284 SF Gross area of main corridor (carpeted)............................... 9124 SF Gross area of secondary corridor:....................................... 260 SF Gross area of secondary corridor (carpeted)...................... 260 SF Gross area of lobbies and entrances 3 /.............................. 501 SF Restroom Fixtures................................................……….. 40 Fixs Utility Sinks.........................................................………… 4 Fixs Water Fountains...................................................................4 Fixs Exterior windows:............................................................... 217 Wins Plate Glass...........................................................………… 795 SF Venetian Blinds.................................................................. 210 Blinds Executive Space:

Carpeted.............................................................................. SF Room Cleaning:

Bare Floor............................................................................ SF Carpeted............................................................................... 20227 SF Vending Area/Blind Stand.................................................. SF Health Unit Area:................................................................ SF Storage Space.(VCT).......................................................... 1830 SF Stairways (flights)............................................................... 10 Flights** Passenger Elevators:........................................................... 1 Elevs Freight Elevators:............................................................... 1 Elevs Escalators:............................................................................ Escals Garage and Ramps:.............................................................. SF Hard floor area to be stripped and sealed.......................... 2013 SF Total rugs and carpet in building........................................ 42602 SF ADP-Space (raised floor-VCT).......................................... 1932 SF Mail room (VCT)................................................………… 439 SF Loading dock (concrete) exterior....................................... 468 SF Pantry (VCT).......................................................………… 229 SF Multi-Purpose areas/tel. (Carpet).......................................