Elevator Sol SAQMMA09R0315_Pages 2_78.pdf

SOLICITATION NO. SAQMMA09R0315 TITLE: ELEVATOR MAINTENANCE SERVICES

THIS SOLICITATION IS A SMALL BUSINESS SET-ASIDE.

SECTION B — SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF OVERVIEW

The U.S. Department of State (DoS) maintains the maintenance, repairs, preventive maintenance, inspections of elevators, dumbwaiters, and wheelchair lifts, pneumatic tube system equipment and other related maintenance for equipment for its domestic building facilities for assurance of environmental, health and safety needs for its personnel.

The required services are set forth in Section C.4. of this solicitation.

B.2 PRICE

Services provided for this solicitation will be awarded under a performance-based contract using firm-fixed price and fixed price order provisions of Indefinite Quantity. The contractor shall propose prices that are representative of the skill levels required and work to be performed under this contract by completing the following contract line item number (CLIN) entries for base and all option years.

B.3 BASE YEAR

CLIN Description

0001 Harry S. Truman Location – Fixed-Price

Normal Rate Overtime Rate/

Labor Category Est. hours work hours Est. hours after work hours

(a) _______________ $ $

(b) _______________ $__________ $__________

(c) _______________ $__________ $__________

(d) _______________ $__________ $__________

(e)_______________ $__________ $__________

(f) _______________ ________ $__________ ________ $__________

(g)_______________ ________ $__________ ________ $__________

(h) repair parts (see C.9.1) $____________

(i) Semiannual (routine) inspection (see C.19) $____________

(j) Annual (periodic) inspection (see C.19) $____________

(k) 5 year safety inspection (see C.19 & section J attachment 11) $____________

CLIN 0001 TOTAL $__________

0002 Columbia Plaza Location- Fixed-Price

(c) _______________ $__________ $__________

(d) _______________ $__________ $__________

(e) repair parts (see C.9.1) $____________

(f) Semiannual (routine) inspection (see C.19) $____________

(g) Annual (periodic) inspection (see C.19) $____________

(h) 5 year safety inspection (see C.19 & section J attachment 11) $____________

CLIN 0002 TOTAL $__________

0003 National Foreign Affairs Training Center Location- Fixed-Price

CLIN 0003 TOTAL $__________

0004 Blair House- Fixed-Price

(a) Repairs, Preventive Maintenance as stated in section C.

and repair parts (see C.9.1) $____________

(b) Semiannual (routine) inspection (see C.19) $____________

(c) Annual (periodic) inspection (see C.19) $____________

CLIN 0004 TOTAL $__________

0005 Beltsville Information Management Center- Fixed-Price

CLIN 0005 TOTAL $__________

0006 International Chancery Center- Fixed-Price

(b) Semiannual (routine) inspection (see C.19) $____________

(d) 5 year safety inspection (see C.19 & section J attachment 11) $____________

CLIN 0006 TOTAL $__________

Unit

Quantity Unit Price

0007 Reimbursable Services - estimated 1 lot $200,000 cost of repairs, preventive maintenance, inspections and\or alterations as well as actual labor cost(whether in-house or by subcontractor)cost of the actual replacement/repair parts and materials for all those services specified, which

DoS has responsibility under Section C.

at Harry S. Truman, Columbia Plaza, National Foreign Affairs Training Center, Blair House and Beltsville Information

Management Center. This may include work during regular, overtime, Sundays or holidays, emergency calls. See B.3.1 below, which shall reflect hourly rates proposed and accepted by DoS.

CLIN 0007 TOTAL $200,000

0008 Reimbursable Services - estimated 1 lot $40,000 inspections and\or alterations as well as actual labor cost(whether in-house or by sub-contractor)cost of the actual replacement/ repair parts and materials for all those services specified, which DoS has responsibility under Section C. at

International Chancery Center. This may include work during regular, overtime, Sundays or holidays, emergency calls.

See B.3.1 below, which shall reflect hourly rates proposed and accepted by DoS.

CLIN 0008 TOTAL $40,000

TOTAL BASIC SERVICES COST, BASE YEAR, CLIN’s 0001 thru 0006 $_________

TOTAL REIMBURSABLE SERVICES COST, BASE YEAR, CLIN 0007 THRU 0008 $_240,000.00

TOTAL ALL SERVICES, CLIN’s 0001 thru 0008 $__________

Notes:

1. The Contractor shall fill in the normal work hours(6:00am to 6:00pm Mon thru Fri), after hours work (6:00pm to

6:00am Mon thru Fri, all day Saturday) and Sunday\holiday rates- for the personnel designated below for reimbursable work. The Government is not obligated to purchase any reimbursable hours. The hourly rates provided below shall be fully loaded hourly rates, to include all profit, overhead general and administrative expenses, etc. In addition, the contractor will fill in the trades (with associated hourly labor rates) they deem necessary to perform under this contract, though are not listed below, that form a part of their technical/cost proposals.

2. Under the fixed price portion of the contract, if the required hours as set forth in Section C.5 herein, are not furnished by the Contractor, a monetary deduction will be made by the COR at the applicable loaded hourly rate times the number of non furnished hours as set forth in Section B.3.

3. The prices for line items 0001 through 0006 shall be fully loaded and should include, as may be appropriate, charges for supplies, equipment, tools, labor fringe benefits, parts handling, overhead, general and administrative expenses and profit.

4. Reimbursable Work Rates

Labor Category normal work hours after hours work Sunday\holiday hours

(a)______________ $__________ $__________ $__________

(b)______________ $__________ $__________ $__________

(c)______________ $__________ $__________ $__________

(d)______________ $__________ $__________ $__________

(e)______________ $__________ $__________ $__________

(f)______________ $__________ $__________ $__________

(g)______________ $__________ $__________ $__________

(h)______________ $__________ $__________ $__________

Cable and Alterations work

(i)______________ $__________ $__________ $__________

(j)______________ $__________ $__________ $__________

(k)______________ $__________ $__________ $__________

(l)______________ $__________ $__________ $__________

(m)______________ $__________ $__________ $__________

(n)______________ $__________ $__________ $__________

(o)______________ $__________ $__________ $__________

(p)______________ $__________ $__________ $__________

Emergency Calls

(q)______________ $__________ $__________

(r)______________ $__________ $__________

(s)______________ $__________ $__________

(t)______________ $__________ $__________

(u)______________ $__________ $__________

(v)______________ $__________ $__________

(w)______________ $__________ $__________

(x)______________ $__________ $__________

B.4 Option YEAR 1

1001 Harry S. Truman Location – Fixed-Price

(c) _______________ $__________ $__________

(d) _______________ $__________ $__________

(e)_______________ $__________ $__________

1002 Columbia Plaza Location- Fixed-Price

1003 National Foreign Affairs Training Center Location- Fixed-Price

1004 Blair House- Fixed-Price

(a)Repairs, Preventive Maintenance as stated in section C.

1005 Beltsville Information Management Center- Fixed-Price

1006 International Chancery Center- Fixed-Price

(b) Semiannual (routine) inspection (see C.19) $____________

1007 Reimbursable Services – estimated 1 lot $200,000 inspections and\or alterations as well as actual labor cost(whether in-house or by sub-contractor)cost of the actual replacement/ repair parts and materials for all those services specified, which DoS has responsibility under Section C. at Harry S

Truman, Columbia Plaza, National Foreign

Affairs Training Center, Blair House and

Beltsville Information Management Center.

This may include work during regular, overtime, Sundays or holidays, emergency calls. See B.4.1 below, which shall reflect hourly rates proposed and accepted by DoS.

CLIN 1007 TOTAL $200,000

1008 Reimbursable Services- estimated 1 lot $40,000 inspections and\or alterations as well as actual labor cost(whether in-house or by sub-contractor)cost of the actual replacement/ repair parts and materials for all those services specified, which DoS has responsibility under Section C. at International

Chancery Center. This may include work during regular, overtime, Sundays or holidays, emergency calls.

See Note 1 below, which shall reflect hourly rates proposed and accepted by DoS.

CLIN 1007 TOTAL $40,000

TOTAL BASIC SERVICES COST, OPTION YEAR 1, CLIN’s 1001 thru 1006 $_____________

TOTAL REIMBURSABLE SERVICES COST, OPTION YEAR 1, CLIN 1007THRU 1008 $_240,000.00

TOTAL ALL SERVICES, CLIN’s 1001 thru 1008 $_____________

1.The contractor shall fill in the normal work hours(6:00am to 6:00pm Mon thru Fri), after hours work (6:00pm to

6:00am Mon thru Fri, all day Saturday) and Sunday\holiday rates- for the personnel designated below for reimbursable work. The Government is not obligated to purchase any reimbursable hours. The hourly rates provided below shall be fully loaded hourly rates, to include all profit, overhead general and administrative expenses, etc. In addition, the contractor will fill in the trades (with associated hourly labor rates) they deem necessary to perform under this contract, though are not listed below, that form a part of their technical/ cost proposals.

2. Under the fixed price portion of the contract, if the required hours as set forth in Section C.5 herein, are not furnished by the Contractor, a monetary deduction will be made by the COR at the applicable loaded hourly rate times the number of non furnished hours as set forth in Section B.4.

3. The prices for line items 1001 through 1006, shall be fully loaded and should include, as may be appropriate, charges for supplies, equipment, tools, labor fringe benefits, parts handling, overhead, general and administrative expenses and profit.

4.Reimbursable Work Rates

(b)______________ $__________ $__________ $__________

(c)______________ $__________ $__________ $__________

(d)______________ $__________ $__________ $__________

(e)______________ $__________ $__________ $__________

(f)______________ $__________ $__________ $__________

(k)______________ $__________ $__________ $__________

(l)______________ $__________ $__________ $__________

(m)______________ $__________ $__________ $__________

(n)______________ $__________ $__________ $__________

(s)______________ $__________ $__________

(t)______________ $__________ $__________

(u)______________ $__________ $__________

(v)______________ $__________ $__________

B.5 OPTION YEAR 2

2001 Harry S. Truman Location – Fixed-Price

(c) _______________ $__________ $__________

(d) _______________ $__________ $__________

(e)_______________ $__________ $__________

2002 Columbia Plaza Location- Fixed-Price

2003 National Foreign Affairs Training Center Location- Fixed-Price

2004 Blair House- Fixed-Price

2005 Beltsville Information Management Center- Fixed-Price

2006 International Chancery Center- Fixed-Price

(b) Semiannual (routine) inspection (see C.19) $____________

2007 Reimbursable Services - estimated 1 lot $200,000 inspections and\or alterations as well as actual labor cost(whether in-house or by sub-contractor)cost of the actual replacement/ repair parts and materials for all those services specified, which DoS has responsibility under Section C. at Harry S.

Truman, Columbia Plaza, National Foreign

Affairs Training Center, Blair House and

Beltsville Information Management Center.

This may include work during regular, overtime, Sundays or holidays, emergency calls.

See B.5.1 below, which shall reflect hourly rates proposed and accepted by DoS.

CLIN 1007 TOTAL $200,000

2008 Reimbursable Services - estimated 1 lot $40,000 inspections and\or alterations as well as actual labor cost(whether in-house or by sub-contractor)cost of the actual replacement/ repair parts and materials for all those services specified, which DoS has responsibility under Section C. at International

Chancery Center. This may include work during regular, overtime, Sundays or holidays, emergency calls. See Note1 below, which shall reflect hourly rates proposed and accepted by DoS.

CLIN 2007 TOTAL $40,000

TOTAL BASIC SERVICES COST, OPTION YEAR 2, CLIN’s 2001 thru 2006 $___________

TOTAL REIMBURSABLE SERVICES COST, OPTION YEAR 2, CLIN 2007 THRU 2008 $240,000.00

TOTAL ALL SERVICES, CLIN’s 2001 thru 2008 $___________

1. The Contractor shall fill in the normal work hours (6:00am to 6:00pm Mon thru Fri), after hours work (6:00pm to

6:00am Mon thru Fri, all day Saturday) and Sunday\holiday rates for the personnel designated below for reimbursable work. The Government is not obligated to purchase any reimbursable hours. The hourly rates provided below shall be fully loaded hourly rates, to include all profit, overhead general and administrative expenses, etc. In addition, the contractor will fill in the trades (with associated hourly labor rates) they deem necessary to perform under this contract, though are not listed below, that form a part of their technical/cost proposals.

2. Under the fixed price portion of the contract, if the required hours as set forth in Section C.5 herein, are not furnished by the Contractor, a monetary deduction will be made by the COR at the applicable loaded hourly rate times the number of non furnished hours as set forth in Section B.5.

3. The prices for line items 2001 through 2006, shall be fully loaded and should include, as may be appropriate, charges for supplies, equipment, tools, labor fringe benefits, parts handling, overhead, general and administrative expenses and profit.

(b)______________ $__________ $__________ $__________

(c)______________ $__________ $__________ $__________

(d)______________ $__________ $__________ $__________

(e)______________ $__________ $__________ $__________

(f)______________ $__________ $__________ $__________

(k)______________ $__________ $__________ $__________

(l)______________ $__________ $__________ $__________

(m)______________ $__________ $__________ $__________

(n)______________ $__________ $__________ $__________

(s)______________ $__________ $__________

(t)______________ $__________ $__________

(u)______________ $__________ $__________

(v)______________ $__________ $__________

B.6 OPTION YEAR 3

3001 Harry S. Truman Location – Fixed-Price

(c) _______________ $__________ $__________

(d) _______________ $__________ $__________

(e)_______________ $__________ $__________

3002 Columbia Plaza Location- Fixed-Price

3003 National Foreign Affairs Training Center Location- Fixed-Price

3004 Blair House- Fixed-Price

3005 Beltsville Information Management Center- Fixed-Price

3006 International Chancery Center- Fixed-Price

(b) Semiannual (routine) inspection (see C.19) $____________

3007 Reimbursable Services- estimated 1 lot $200,000 inspections and\or alterations as well as actual labor cost(whether in-house or by

Subcontractor)cost of the actual replacement/

Repair parts and materials for all those services specified, which DoS has responsibility under Section C at Harry S.

Truman, Columbia Plaza, National Foreign

Affairs Training Center, Blair House and

Beltsville Information Management Center.

This may include work during regular, overtime, Sundays or holidays, emergency calls. See B.6.1 below, which shall reflect hourly rates proposed and accepted by DoS.

CLIN 3007 TOTAL $200,000

3008 Reimbursable Services – estimated 1 lot $40,000(est.) $_40,000.00 inspections and\or alterations as well as actual labor cost(whether in-house or by sub-contractor)cost of the actual replacement/ repair parts and materials for all those services specified, which DoS has responsibility under Section C at

International Chancery Center. This may include work during regular, overtime, Sundays or holidays, emergency calls.

See B.6.1 below, which shall reflect hourly rates proposed and accepted by DoS.

CLIN 3008 TOTAL $40,000

TOTAL BASIC SERVICES COST, OPTION YEAR 3, CLIN’s 3001 thru 3006 $_____________

TOTAL REIMBURSABLE SERVICES COST, OPTION YEAR 3, CLIN 3007 THRU 3008 $_240,000.00__

TOTAL ALL SERVICES, CLIN’s 3001 thru 3008 $_____________

1.The contractor shall fill in the normal work hours(6:00am to 6:00pm Mon thru Fri), after hours work (6:00pm to

6:00am Mon thru Fri, all day Saturday) and Sunday\holiday rates for the personnel designated below for reimbursable work. The Government is not obligated to purchase any reimbursable hours. The hourly rates provided below shall be fully loaded hourly rates, to include all profit, overhead general and administrative expenses, etc. In addition the contractor will fill in the trades (with associated hourly labor rates) they deem necessary to perform under this contract, though are not listed below, that form a part of their technical/ cost proposals.

2. Under the fixed price portion of the contract, if the required hours as set forth in Section C.5 herein, are not furnished by the Contractor, a monetary deduction will be made by the COR at the applicable loaded hourly rate times the number of non furnished hours as set forth in Section B.6.

3. The prices for line items 3001 through 3006, shall be fully loaded and should include, as may be appropriate, charges for supplies, equipment, tools, labor fringe benefits, parts handling, overhead, general and administrative

(b)______________ $__________ $__________ $__________

(c)______________ $__________ $__________ $__________

(d)______________ $__________ $__________ $__________

(e)______________ $__________ $__________ $__________

(f)______________ $__________ $__________ $__________

(k)______________ $__________ $__________ $__________

(l)______________ $__________ $__________ $__________

(m)______________ $__________ $__________ $__________

(n)______________ $__________ $__________ $__________

(s)______________ $__________ $__________

(t)______________ $__________ $__________

(u)______________ $__________ $__________

(v)______________ $__________ $__________

B.7 OPTION YEAR 4

4001 Harry S. Truman Location – Fixed-Price

(c)________________ $__________ $__________

(d) _______________ $__________ $__________

(e)_______________ $__________ $__________

4002 Columbia Plaza Location- Fixed-Price

4003 National Foreign Affairs Training Center Location- Fixed-Price

4004 Blair House- Fixed-Price

4005 Beltsville Information Management Center- Fixed-Price

4006 International Chancery Center- Fixed-Price

(b) Semiannual (routine) inspection (see C.19) $____________

4007 Reimbursable Services – estimated 1 lot $200,000 inspections and\or alterations as well as actual labor cost(whether in-house or by subcontractor)cost of the actual replacement/ repair parts and materials for all those services specified, which DoS has responsibility under Section C at Harry S.

Truman, Columbia Plaza, National Foreign

Affairs Training Center, Blair House and

Beltsville Information Management Center.

This may include work during regular, overtime, Sundays or holidays, emergency calls. See B.7.1 below, which shall reflect hourly rates proposed and accepted by DoS.

CLIN 4007 TOTAL $200,000

4008 Reimbursable Services – estimated 1 lot $40,000 $40,000 inspections and\or alterations as well as actual labor cost(whether in-house or by subcontractor) cost of the actual replacement/ repair parts and materials for all those services specified, which DoS has responsibility under Section C at International

Chancery Center. This may include work during regular, overtime, Sundays or holidays, emergency calls. See B.7.1 below, which shall reflect hourly rates proposed and accepted by DoS.

CLIN 4008 TOTAL $40,000

TOTAL BASIC SERVICES COST, OPTION YEAR 4, CLIN’s 4001 thru 4002 $_____________

TOTAL REIMBURSABLE SERVICES COST, OPTION YEAR 4, CLIN 4003 THRU 4004 $_240,000.00

TOTAL ALL SERVICES, CLIN’s 4001 thru 4004 $_____________

B.7.1. The Contractor shall fill in the normal work hours(6:00am to 6:00pm Mon thru Fri), after hours work

(6:00pm to 6:00am Mon thru Fri, all day Saturday) and Sunday\holiday rates for the personnel designated below for reimbursable work. The Government is not obligated to purchase any reimbursable hours. The hourly rates provided below shall be fully loaded hourly rates, to include all profit, overhead general and administrative expenses, etc. In addition, the contractor will fill in the trades (with associated hourly labor rates) they deem necessary to perform under this contract, though are not listed below, that form a part of their technical/cost proposals.

1. The contractor shall fill in the normal work hours(6:00am to 6:00pm Mon thru Fri), after hours work (6:00pm to

6:00am Mon thru Fri, all day Saturday) and Sunday\holiday rates for the personnel designated below for reimbursable work. The Government is not obligated to purchase any reimbursable hours. The hourly rates provided below shall be fully loaded hourly rates, to include all profit, overhead general and administrative expenses, etc. In addition the contractor will fill in the trades (with associated hourly labor rates) they deem necessary to perform under this contract, though are not listed below, that form a part of their technical/ cost proposals.

2. Under the fixed price portion of the contract, if the required hours as set forth in Section C.5 herein, are not furnished by the Contractor, a monetary deduction will be made by the COR at the applicable loaded hourly rate times the number of non furnished hours as set forth in Section B.7.

3. The prices for line items 4001 through 4006, shall be fully loaded and should include, as may be appropriate, charges for supplies, equipment, tools, labor fringe benefits, parts handling, overhead, general and administrative

(b)______________ $__________ $__________ $__________

(c)______________ $__________ $__________ $__________

(d)______________ $__________ $__________ $__________

(e)______________ $__________ $__________ $__________

(f)______________ $__________ $__________ $__________

(k)______________ $__________ $__________ $__________

(l)______________ $__________ $__________ $__________

(m)______________ $__________ $__________ $__________

(n)______________ $__________ $__________ $__________

(s)______________ $__________ $__________

(t)______________ $__________ $__________

(u)______________ $__________ $__________

(v)______________ $__________ $__________

B.8 GRAND SUMMARY - PRICING - BASE YEAR AND 4 OPTION YEARS.

Total amount for base year per B.3 total $_________________

Total amount for option year 1 per B.4 total $_________________

Total amount for option year 2 per B.5 total $_________________

Total amount for option year 3 per B.6 total $_________________

Total amount for option year 4 per B.7 total $_________________

B.9 TOTAL PRICING - BASE YEAR AND 4 OPTION YEARS $_________________

SECTION C – STATEMENT OF OBJECTIVES (SOO)

C.1. BACKGROUND

The U.S. Department of State’s (DoS) Office of Facilities Management Services (FMS) supports the Department’s worldwide diplomatic missions by providing safe and comfortable work environments in domestic facilities through efficient facilities management practices that are consistent with federal property management policies and by promoting occupational health and safety, environmental sustainability, and resource conservation.

FMS is staffed with experts in numerous facilities-related disciplines, including energy conservation, contract management, quality assurance, heating, ventilation, and air conditioning systems, custodial and recycling services, electrical and mechanical systems, fire safety, and occupational health and environmental issues. In addition, to serving as an off-site liaison between employees and the building owners and their management companies for DoS

Annexes and carry out small renovation projects in buildings owned and operated by DoS. The Facilities

Maintenance Services Division will administer and monitor the services provided under the contract. This Division resides within the Bureau of Administration/Operations, Office of Facilities Management Services.

C.2 CONTRACT MANAGEMENT

The Contracting Officer’s Representative (COR) at FMS will work with the contractor to manage the results achieved by this contract. The COR will be designated by the Contracting Officer. The COR may accomplish this by working with at least one Government Technical Monitor (GTM) within the division, also will be designated by the Contracting Officer. Government Technical Monitors (GTMs) will be nominated by the COR and formally designated by the Contracting Officer.

C.3 OVERVIEW OF PROGRAMS AND CURRENT SERVICES

These services are managed and maintained through the headquarters located at Harry S. Truman Building in

Washington, D.C.

The Department’s FMS program provides on-site support includes activities such as ensuring operator level maintenance is performed, conducing regular preventive maintenance inspections and performance of routine repairs for all DoS Annexes within the Washington, D.C. Metropolitan Area, including Charleston, SC Regional Center, Florida Regional Center, Kentucky Consular Regional Center, and Portsmouth Consular Center; provides on-site liaison services between employees and building owners and their management companies, in additional, to off-site liaison building owners and/or facilities management companies; Carries out small renovation projects in buildings owned or operated by the Department; Reviews domestic construction and renovations projects to ensure they meet local, state, and national codes and DoS building standards including troubleshooting facilities-related problems;

Develops and implements policies and programs to protect domestic employees and visitors form environmental and occupational safety and health hazards; Addresses environmental, health and safety concerns during emergency situations; Conducts evaluations of indoor air quality, taking corrective actions as needed; Conducts accident/incident investigations and implement corrective actions as needed; Conducts ergonomic evaluations for

DoS employees, making improvement suggestions as needed; Oversees the section of training selections for the use of personal protective equipment (PPE) including respirators and hearing protection for employees and contractors;

Establishes and implements Environmental Management Systems (EMS) for the Domestic DoS facilities as required by Executive Order 13423; Manages fire protection systems for Domestic DoS Facilities; Coordinates hot-work permit program; develops and conducts training programs for environmental, health and safety topics as needed; and completes and files EHS reports required by various Federal Agencies, such as EPA and OSHA.

C.4. SCOPE OF SERVICES

The following services are considered essential and necessary to maintain the technical maintenance support of DoS facilities:

A. Repairs, preventive maintenance, and inspection of 35 (thirty five) elevators, and 1 (one) dumbwaiter located at the Harry S. Truman Building. An equipment inventory listing of the elevators, dumbwaiters and wheelchair lifts may be found in Section J, Attachment 2. The work description and specifications are set forth in this Section C.

1. Maintenance, repairs, and inspection of the Data Acquisition Video Overlay (DAVO) elevator monitoring systems and the Metra units at the Harry S Truman building. The work descriptions and specifications are to be the same as paragraph A. above.

2. Maintenance and repair of pneumatic tube system equipment at the Harry S Truman building.

B. Repairs, preventive maintenance, and the inspection for three (3) elevators at the B1air House.

C. Repair, preventive maintenance, and inspection of one (1) elevator at the Beltsville Information Management

Center (BIMC).

D. Repairs, preventive maintenance, and inspection of two (2) elevators at the International Chancery Center (ICC).

E. Repairs, preventive maintenance, and inspection of twelve (12) elevators and one (1) wheelchair lift at the

Columbia Plaza Complex.

F. Repairs, preventive maintenance, and inspection of ten (10) elevators and one (1) dumbwaiter at National Foreign

Affairs Training Center (NFATC).

C.4.1 Program Objectives

C.4.1.1 Purpose is to provide the full range of services to implement the objectives and accomplish the outcomes contained in the Statement of Objectives (SOO).

C.4.1.2 Vision

It is imperative that the operational of DoS Domestic Environment and Safety Division (DESD) is implementing within the environment, health and safety (EHS) policies for all domestic DoS facilities, including facilities that are owned by the Government or leased from private landlords. The overall goal is to have all EHS programs operational at all times. Such programs count on a coordinated effort to mutually support each other and sustain the

Department’s overall safety posture. A high level of teamwork and flexibility is required to ensure success with all areas of EHS. Such, programs may include U.S. Green Building Counsel Leadership in Energy and Environmental

Design for Existing Buildings Operations and Maintenance (LEED EB O&M), the Occupational Safety and Health

Administration’s Voluntary Protection Program (VPP), and the Environmental Protection Agency’s Performance

Track Program.

The desired outcomes are what the Government intends to accomplish as a result of this solicitation. All of the required services are the task are compliance with applicable regulatory requirements for providing and accomplishing conformance with applicable environmental, energy, health, and safety mandates.

As some of the reimbursable services are better defined throughout the period of performance, the Government will negotiate these services to be incorporated and performed under fixed-price task orders.

C.4.2. PLACE OF PERFORMANCE FOR THE BUILDING LOCATIONS

Harry S Truman Building(HST)

2201 C Street, N.W.

Washington, D.C. 20520

The Blair House

1651 Pennsylvania Avenue, N.W.

Washington, D.C. 20530

International Chancery Center(ICC)

3507 International Place, N.W.

Washington, D.C. 20008

Beltsville Information Management Center(BIMC)

8101 O’Dell Road

Beltsville, MD 20705

Columbia Plaza Complex

2401 E Street, N.W.

Washington, D.C. 20037

National Foreign Affairs Training Center(Schultz Center)

4000 Arlington Boulevard

Arlington, VA 22204

C.5. STAFFING: (on site personnel)

C.5.1. Harry S Truman Building

Normal Working Hours

The staffing personnel must be on site Mondays through Fridays, on different shifts to cover the normal working hours of 6:00 A.M. to 8:00 P.M. The shifts shall be covered without interruption of operation between the normal working hours.(see C.5.4) The shifts hours are as follows:

6:00am to 2:30pm

9:30am to 8:00pm

9:30am to 6:00pm

Outside Normal Working Hours

Service hours shall be provided for required for services outside normal working hours on a monthly basis. (see

C.5.4)

C.5.2. Columbia Plaza Complex

The staffing personnel must be on site Mondays through Fridays covering the normal working hours of 7:00 A.M. to

3:30 P.M.(see C.5.4) The services shall be covered without interruption of operation between the normal working hours.

Service hours shall be provided for required services outside normal working hours on a monthly basis, the COR will coordinate with contractor on the first of each month. (see C.5.4)

C.5.3. NFATC

The staffing personnel must be on site Mondays through Fridays covering the hours of 7:00 A.M. to 3:30 P.M. (see

C.5.4)

Service hours shall be provided for required services outside normal working hours on a monthly basis. (see C.5.4)

C.5.4. SUMMARY TOTALS

The total number of minimum staffing personnel normal working hours is 8 foreman hours, 8 adjustor hours, 32 mechanic hours and 16 helper hours per day for repairs, preventive maintenance and inspections under this contract.

This is on an annual basis a total of 2,000 normal working hours of foreman, 8000 mechanics, 2000 adjustor and

4,000 hours of helpers straight time, calculated as follows:

Foreman Mechanic Adjustor Helpers

Available hours per year: 52 weeks x 40 hours 2,080 2,080 2080 2080 less: 10 Federal Holidays 10 x 8 hours - 80 - 80 - 80 - 80

Work Hours 2,000 2,000 2000 2000

Number of Minimum Staffing Personnel X1 X4 X1 X2

Total normal working hours 2,000 8,000 2,000 4,000

There are two 2 adjuster mechanic hours per day which falls between 6:00 P.M. and 8:00 P.M., according to the

Elevator Union Standard Agreement these hours must be compensated at an hourly overtime rate.

2 hours per day x 5 days = 10 hours weekly x52 weeks

520 hours annually less: 10 Federal Holidays 10 x 2 hours -20

The total number of minimum staffing outside normal working hours is 36 mechanic hours and 16 helper hours per month for repairs, preventive maintenance and inspections under this contract. This is on an annual basis a total of

432 outside normal working hours of mechanics and 192 outside normal working hours of helpers, calculated as follows:

Mechanics Helpers

Hours per month 36 16

Months in a year x12 x12

Total Per Year 432 192

C.5.5. The Contractor shall not reassign any minimum staffing personnel without the prior consent of the COR.

DOS reserves the right to dispatch the elevator adjuster mechanic to respond to all buildings under this contract in the event of emergency elevator calls. DoS will pay mileage at the rate specified by the Union Standard Agreement.

All minimum staffing personnel under this contract shall be required to carry a contractor supplied beeper, a

Contractor supplied cell phone and a DoS supplied radio as determined and assigned by the COR.

C.5.6. The following locations will not have full time on site contractor support. Repairs, preventive maintenance and inspection of the equipment will be scheduled through the COR from resources other than minimum staffing personnel.

The Blair House

International Chancery Center

Beltsville Information Management Center

C.5.7. Deductions. A monetary deduction will be made for any minimum staffing personnel hours not furnished.

The deduction will be computed at the hourly rates set forth in Section B.

C.5.8. MINIMUM STAFFING PERSONNEL EXPERIENCE

The Contractor must show in writing that all elevator mechanics have no less than five (5) years experience as an elevator mechanic, and the helpers have no less than two (2) years experience in the elevator trade. Replacement elevator mechanics must also have no less than five (5) years experience as an elevator mechanic and must receive prior approval of the COR before being assigned work. Temporary elevator mechanics must have at least five (5) years experience in the elevator trade. Each elevator mechanic also must be certified as a mechanic by the

International Union of Elevator Constructors. The elevator pneumatic tube mechanic must have experience working with pneumatic tubes. The Contractor must have a minimum of five (5) years experience in the repair and preventive maintenance of elevators, escalators, dumbwaiters and wheelchair lifts. The Contractor’s experience must consist of contract(s) and/or subcontract(s), (Government and/or commercial), that involve under each contract and/or each subcontract, at least thirty (30) elevators. The COR may choose to accept less experience for the elevator personnel on a case by case basis.

C.5.9. DAILY TIME TICKETS

All Contractor personnel shall complete the daily time tickets which are provided by the Contractor. The Contractor personnel shall submit daily the tickets to the COR’s for initials. The COR will retain one copy of each time ticket, and return the tickets to the contractor’s on-site personnel.

C.5.10. ELEVATORS, ESCALATORS, DUMBWAITERS, WHEELCHAIR LIFTS

C.5.10.1. The Contractor shall furnish all necessary material, labor, supervision, tools, equipment, and inspection services to maintain all elevators, escalators, dumbwaiters and wheelchair lifts in accordance in a safe operating condition; perform elevator scheduled preventive maintenance as stated in El through E4 of the GSA elevator guidelines; perform escalator scheduled preventive maintenance as stated in E15 through E16 of the GSA escalator guidelines; perform dumbwaiter scheduled preventive maintenance as stated in D.2 of the GSA dumbwaiter guidelines; and perform wheelchair lift scheduled preventive maintenance as stated in W-7 of the GSA wheelchair lift guidelines. (Section J, Attachment 4 for the maintenance schedules) (Section J Attachment 3 for the GSA

Preventive Maintenance guidelines). The Contractor shall complete the preventive maintenance Control Cards monthly, (See Section J, Attachment 5) and furnish them to the COR by the end of the same month. The Contractor shall provide third party contractor inspection services as required under this Section C.

C.5.10.2. DoS buildings with on site personnel, during normal working hours, when contractor’s on site personnel are paged and\or called on their cell, that individual must call back to the originator of the page within five minutes.

The Contractor’s on site personnel shall respond immediately to all reports of elevator problems where life or property is endangered, for example, but not limited to, passenger(s) on stalled elevators. The Contractor’s on site personnel shall respond within ten (10) minutes to all other problems or malfunctions reported to them.

DoS buildings with no on site contractor personnel, during normal working hours the Contractor shall respond immediately to all reports of elevator problems where life or property are endangered and in all other cases shall respond no later than one (1) hour.

C.5.10.3. During hours other than those identified in C.5.4 Normal Working Hours above, including weekends and all federal holidays, the Contractor must provide means to be notified of emergencies. The communication means may be a beeper, cell phone and/or answering service. This emergency response system must enable Contracting

Officer’s Representative or his/her designated alternate (COR) to be in contact with the Contractor or his designated personnel within fifteen minutes of the COR’s contact. After contact is established, a mechanic shall be physically on the job, ready to service the elevator, escalator, dumbwaiter or wheelchair lift within one hour. After responding for service, the work shall be performed by the Contractor continuously until the system is again operational, or the

COR agrees to suspend further work. The Contractor shall be compensated for the labor as set forth in the rates in

Section B as determined by the COR.

C.5.10.4. The Contractor shall maintain the elevators, escalators, dumbwaiters, and related equipment in safe and operative condition in compliance with the requirements of the applicable edition of the American National

Standards Institute (ANSI) Safety Code for elevators and escalators (Section A-17.1); and wheelchair lifts in compliance with the requirements of the current edition of the Safety Standard for Platform Lifts and Stairway Chair

Lifts (ASME), (Section A-18.1) and all other applicable laws regulations, rules, ordinances, codes of the Federal

Government and the local governments pertaining to elevators, escalators, dumbwaiters, wheelchair lifts and related equipment.

C.5.10.5. Exchanging of parts among the elevators, escalators, dumbwaiters, wheelchair lifts and any other related equipment located at the Harry S. Truman Building, the Blair House, ICC, BIMC, Columbia Plaza, and NFATC is strictly prohibited, unless approved in advance by the COR.

C.5.10.6. The Contractor shall not make wiring changes or alterations without prior approval from the COR. If the contractor has received approval and performs wiring changes the Contractor must provide the COR with new updated schematics.

C.5.10.7. The Contractor shall have available elevator personnel familiar with all elevator equipment under this contract. The Contractor shall have personnel to load or reload elevator programs in the G.E. LM5 CPU, G.E. LM1

CPU and the metra 1010XE computer components. The COR will require the contractor to obtain a lap top computer compatible with the G.E. and Metra cpu’s for loading or reloading the programs. The Contractor is responsible for programming the elevator phone for proper operation. See equipment inventory section J attachment

2 for a listing of the different brands of equipment under this contract.

C.6. DAILY TOURS:

The contractor will make tours of the facility, note the operational status of the elevators, escalators, dumbwaiters and wheelchair lifts, and complete the elevator/escalator operational status report (see Section J, Attachment 6 and

Attachment 7.). The reports shall be furnished to the COR by the below specified times. These tours will include:

Harry S Truman morning tour 7:00 A.M. report due 10:00 A.M.

Building evening tour 5:00 P.M. report due 6:00 P.M.

Columbia Plaza morning tour 7:00 A.M. report due 10:00 A.M.

Complex evening tour 2:30 P.M. report due 3:30 P.M.

NFATC morning tour 7:30 A.M. report due 10:00 A.M.

evening tour 2:30 P.M. report due 3:30 P.M.

C.7. PREVENTIVE MAINTENANCE

C.7.1. Performance Standards: All equipment and systems shall be operated consistent with the current DOS energy conservation requirements, and maintained at an acceptable level, throughout the contract performance period. An ―acceptable level‖ of maintenance is defined as the level of maintenance which will preserve the equipment in un-impaired operating condition (i.e., above the point where deterioration will begin, thereby diminishing the normal life expectancy of the equipment).

C.7.2. Preventative Maintenance Program: The preventive maintenance is scheduled work on items of equipment or systems required to provide continuing operation, to preclude unnecessary breakdowns and to prolong the life of equipment or systems. The preventive maintenance includes but is not limited to: greasing, oiling, cleaning, adjusting, replacing belts, etc. and replacement of other expendable items. All equipment and systems shall be maintained at an acceptable level to assure the facility is operated in an efficient manner. The preventive maintenance program shall include, but shall not be limited to: periodic inspections, testing, cleaning, lubrications, adjustments, and furnishing the necessary parts and labor to accomplish maintenance repairs to keep the equipment and systems in optimum operating condition. The verified inventory list shall be submitted to the COR no later than thirty (30) calendar days after the contract performance start date.

C.7.3. Preventive Maintenance Frequency: All preventive maintenance shall be performed by the Contractor at the frequency set forth in the Maintenance Schedule in Section J, attachment 4.

C.7.4. Preventive Maintenance Reports: The Contractor shall update the preventive maintenance record files and the repair history files on a monthly basis. The contractor shall provide the COR with a monthly preventive maintenance progress report that indicates exactly which preventive maintenance was scheduled and accomplished to include month completed, equipment number, specific equipment location, and worker’s name. The preventive maintenance progress report and any other preventive maintenance records that may be requested by the COR shall be submitted to the COR by the close of business by the fifth day of the month for the previous month.

C.7.5. Contractor Verified Building Inventory: The Contractor shall be responsible for verifying the accuracy of the DoS inventory listed in Section J, Attachment 2, physically locating all of the equipment on the list and shall correct the list of any discrepancies found, including quantity and location of equipment, in writing, as part of the

Preventive Maintenance Program requirements. If the Contractor cannot locate the equipment in the designated area, the Contractor shall so annotate the DoS listing. The verified inventory list shall be submitted to the COR no later than thirty (30) calendar days after the contract performance start date.

C.8. PRE-EXISTING DEFICIENCIES AT TIME OF CONTRACT AWARD

C.8.1. Harry S Truman (Main State), Columbia Plaza, NFATC buildings.

Within 14 calendar days from the effective start date of this contract, the Contractor may elect to inspect all equipment in the buildings stated above and may prepare a listing of any deficiencies, and submit the listing to the

COR for approval. The Contractor shall not utilize Minimum Staffing personnel to perform this inspection of equipment and preparation of the listing of any deficiencies. The COR may elect to have the Contractor’s Minimum

Staffing personnel repair the COR approved deficiencies; or have an outside contractor perform the repairs. If the

COR elects to have the contractor’s Minimum Staffing personnel repair these COR approved deficiencies, DoS will be responsible for all parts, Contractor’s Minimum Staffing personnel will be responsible for up to 24 team hours labor per repair, and the expense of any labor above the 24 team hours per repair will be the responsibility of DoS.

C.8.2. Blair House, International Chancery Center, Beltsville Information Center.

Within 14 calendar days from the start date of this contract, the contractor may elect to inspect all equipment in the buildings stated above and may prepare a listing of any pre-existing deficiencies, and submit the listing to the COR for approval. The Contractor shall not utilize Minimum Staffing personnel to perform this inspection of equipment and preparation of the listing of any pre-existing deficiencies. The COR may elect to have the contractor’s personnel repair the COR approved deficiencies; If the COR elects to have the contractor’s personnel repair these COR approved pre-existing deficiencies, DOS will be responsible for all parts and labor for each repair.

C.9. REPLACEMENT PARTS UNDER PREVENTIVE MAINTENANCE

C.9.1. The Contractor shall be responsible for furnishing parts, including brushes, necessary to maintain the elevators, escalators, dumbwaiters and wheelchair lifts at an acceptable level, as previously defined in ANSI A-17.1 and ASME A-18.1, to assure the elevators, escalators, dumbwaiters and wheelchair lift are operated in a safe and efficient manner.

C.9.2. The Contractor shall maintain a stock of contractor owned applicable replacement parts as to include fuses, contacts, coils, relays and brushes etc. to minimize the interruption of elevator, escalator, dumbwaiter and wheelchair lift service. In the event that an elevator must be removed from normal building service due to the lack of a part in there company parts inventory or locally available, or in the Contractors inventory at the building site; the COR has the option to have the Contractor order the part immediately and ship the part overnight shipment, COR to determine if at contractors expense The COR may instruct the Contractor to obtain a manufacturer’s standard parts list and have some or all of those parts on hand.

C.10. REPAIRS OF ELEVATORS, ESCALATORS, DUMBWAITERS AND WHEELCHAIR LIFTS

C.10.1. Six Major Elevator Components: The Contractor shall be responsible for up to 24 team (mechanics and helpers) hours of labor per repair on the following six major components of elevators: hoist motors, motor-generators, car top sheaves, counter weight sheaves, secondary sheaves, and geared hoist motors. The Contractor may use elevator personnel as defined in C.5 of this contract, to accomplish up to 24 team hours of labor per repair.

The Department of State will be responsible for all parts, and any labor above 24 team hours for each individual repair. The COR may elect to furnish to the Contractor the necessary parts; or may require the Contractor to acquire the necessary parts, and/or subcontract services, and be reimbursed by the Government for the cost thereof. Cost consists only of the vendor’s invoice price to the Contractor, plus any vendor freight or vendor shipping charges. If the repair is estimated to require more than 24 team hours of labor, the COR may authorize the Contractor to complete the work in excess of 24 team hours at Government expense, using Contractor personnel who are not

Contractor’s elevator Minimum Staffing personnel, or using Contractor’s elevator Minimum Staffing personnel outside normal working hours. The authorization may be, as the parties mutually agree to, on a single total fixed price basis, or a time and material basis, using the hourly rates identified in Section B of this Contract; or the COR may elect to have the work performed by another Contractor.

C.10.2. Cables and Mini Ropes: In cases of hoist motor cables, governor cables, and mini rope cable failure, the

Contractor will be compensated for the labor at the hourly billing rates set forth in Section B. The Contractor will be reimbursed for materials and parts for the cost thereof. Cost consists only of the vendor’s invoice price to the

Contractor, plus any vendor freight or vendor shipping charges. If the COR directs the Contractor to utilize special cleaning and/or protective measures in the work area, the Contractor will be reimbursed for the special cleaning and protective measures at cost.

C.10.3. Fire, Water, Accidents and/or Vandalism Damage: This provision is intended to cover only extraordinary and unusual events, such as an extensive fire, civil commotion, extensive flooding, etc. The Contractor shall be responsible for the first 24-team hour’s labor for fire, water, accidents and/or vandalism damage per incident, to elevators, escalators, dumbwaiters and/or wheelchair lifts. The Contractor may use elevator personnel as defined in C.5 of this contract, to accomplish up to 24 team hours of labor per repair. The Department of State will be responsible for all parts, and any labor above 24-team hours to complete the repair per incident. The COR may elect to furnish to the Contractor the necessary parts; or may require the Contractor to acquire the necessary parts and/or subcontract services, and be reimbursed by the Government for the cost thereof. Cost consists only of the vendor’s invoice price to the contractor, plus any vendor freight or vendor shipping charges.