2008 L Taipei NOC SED FEDBIZOPPS.doc

SAQMMA-08-R-0108

Department of State 2008 Design-Build Contract for New Office Compound (NOC) Taipei, Taiwan Notice of Solicitation of Submissions for Contractor Pre-Qualification

THE U.S. DEPARTMENT OF STATE (DOS), Bureau of Overseas Buildings Operations (OBO) is requesting submissions to pre-qualify firms for Design-Build (D/B) services for the design and construction of Phase 1 of a New Office Compound (NOC). The project, consisting of the design and construction of a compound to house the American Institute in Taiwan (AIT), will be executed using two separate design-build contracts. AIT is a non-profit corporation that conducts United States Government programs with respect to Taiwan pursuant to the Taiwan Relations Act, Pub. L. 96-8 as amended. Both Phases of the NOC will be built to the same standards as those used by OBO for new diplomatic compounds worldwide. Phase 1 of the project is described below and may include Site Clearing, re-grading and shoring and the construction of a Maintenance Building; Perimeter Security; Vehicular and Pedestrian access control facilities; a Parking Structure and Surface parking; Site Recreational facilities; and Marine Security Guard Quarters (MSGQ). Background information on the standard designs used by OBO for US diplomatic compounds may be viewed at http://www.state.gov/documents/organization/37418.pdf

1. Project Phase 1: New Office Compound (Security Clearance Not Required)

· SAQMMA-08-R-0108 Taipei, Taiwan, NOC: Approximate Site 65,468 square meters. Phase 1 New Office Complex buildings area: 9,960 square meters; estimated design-build cost: $45 to $60 million.

· 2. Project Solicitation

The Phase 1 project solicitation itself will consist of two phases.

Project Phase 1 – Solicitation Phase I – Pre-Qualification of Offerors

This announcement of solicitation of pre-qualification submissions is Phase I. DOS will evaluate and rate the pre-qualification submissions based on the procedure and evaluation criteria set forth below. DOS may refuse to pre-qualify any Offeror receiving less than a satisfactory rating on any evaluation factor or sub-factor.

Project Phase 1 – Solicitation Phase II – Requests for Proposals from Pre-Qualified Offerors

Those Offerors determined to be pre-qualified in accordance with this notice will be issued a formal Request for Proposal (RFP) for the Taipei NOC Phase 1 project and invited to submit proposed pricing in Phase II of the solicitation. The RFP will include a statement of work, standards, and criteria for the Phase 1 project that sets out the project scope, design requirements, design process, design documentation, design expertise, construction process, post-construction activities, reference drawings and specifications, codes and standards, and security requirements.

The selected D/B contractor will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the solicitation documentation provided. The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the OBO-accepted design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, temporary facilities plans, project schedules, cost estimates, and project close-out activities.

The types of design services to be provided will include architecture; structural, civil, energy conservation, mechanical, fire protection, electrical, seismic and geo-technical engineering; space planning and systems furniture design and integration; interior design; signage; security; communications; blast protection design; potable water treatment and waste water treatment; landscaping design; cost estimating; scheduling; value engineering; and administrative coordination of the various disciplines involved.

Bridging-design documents provided with the RFP will show OBO’s intent for the location and extent of all visible elements in the project. The bridging-design documents will require minor development and site adaptation by the D/B contractor based on the specific design direction that will be provided in the RFP. The Government will provide the following bridging documents: site demolition plan, site hydrology basin plan, site grading plans, erosion control plan, site utilities plan, landscape plans, site security plans, construction phasing plans, site elevations; life-safety plans, foundation plans, floor plans, roof plans, elevations, and sections of all buildings and site structures; and supporting narratives. In addition to forming the basis for construction documents prepare by the D/B, these bridging-design documents will be used by the D/B to apply for a Special Permit to be authorized by the Executive Yuan of the Republic of China, and the D/B will be the Architect of Record for the Phase 1 project.

Due to time constraints, DOS anticipates that the pre-qualified Offerors will be required to participate in visits to the project site within 10 to 15 days after the issuance of the RFP. To offset some of the cost of the site visits and other related costs, pre-qualified Offerors that do not receive the D/B contract award will be paid $10,000.00 for responsive project proposals they submit in Phase II.

3. Prior Pre-Qualification of Certain Offerors

Some Offerors can pre-qualify on the basis of Phase I submissions that were evaluated and approved for the projects in Kyiv, Ukraine; Belgrade, Serbia; Dubai, UAE; Bucharest, Romania; or Santo Domingo, Dominican Rep.

Firms pre-qualified for one or more of the projects in Kiev, Belgrade, Dubai, Bucharest, and/or Santo Domingo: Firms found pre-qualified for any one of the specific NEC projects listed during the previous pre-qualification processes for that project may prequalify for the project listed in this announcement by submitting a letter of interest as described below prior to the closure date of this solicitation.

Letter of Interest from Previously Pre-Qualified Offerors: The letter must be submitted in accordance with the above and indicate that pre-qualification is sought for NOC project in Taipei. Changes in the Offeror’s structure, size, status, or Primary Design-Build Team since the prior pre-qualification submission must be identified in the letter for DOS to review and evaluate. Offerors must cite what specific changes have been made since prior pre-qualification. Every change must be sent for evaluation regardless of how minor the Offeror may believe it is. If no changes have occurred since the prior pre-qualification, the Offeror must so state in the letter.

Prequalification based on prior pre-qualification for the specific projects listed above is subject to a satisfactory evaluation of subsequent performance as described in Factor 3 below. Offerors need not provide additional Past Performance information unless specifically requested to do so.

4. Mandatory Pre-Qualification Requirements

A. Section 11 of the Foreign Service Buildings Act of 1926, as amended, (22 U.S.C. 302), known as the “Percy Amendment,” applies to the projects described in this announcement. The act provides a 10% price preference to U.S. firms on any Department of State contract when the project is estimated to exceed $5,000,000.” The Percy Amendment also requires exclusion of firms from countries that exclude U.S. firms from their diplomatic construction projects. The requirements of the Act will be applied to all Phase II proposals received. The Offeror must complete and submit as part of its pre-qualification package the “Percy Amendment Certification Form." (The form is attached to this FEDBIZOPPS announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.) The form must be completed and included as part of the pre-qualifications package. If a joint venture is formed, the company having 51 percent or greater interest in the JV must be the one completing the form.

B. Facility and Personnel Clearance Requirement: Not Applicable.

5. Proposal Submission

A. Submission Requirements. The Offeror must submit sufficient documentation to allow DOS to evaluate its capabilities with respect to the factors listed in C below. To be considered for qualification, the Offeror must address each factor in writing and fully meet the requirements of each factor. Only the information in the submission and any additional information obtained concerning past performance will be considered during the evaluation of the Offeror. Each of the factors below will be evaluated on a pass/fail basis. The Offeror must achieve a “pass” on each factor to be qualified.

B. Proposal Format: Submissions must be provided in original and three copies, and formatted according to evaluation factors. Maximum page limit for submissions is 150 single sided pages/75 doubled sided pages. The required SF Form 330 is limited to 50 single sided pages and is included in the total page count. Project lists and other information required in the SF330 may be cross referenced in other areas of the submission and need not be duplicated. No more than 25% of the total number of pages may be foldouts, maximum size 11.5” by 17”. Offers shall be in English and submitted in size twelve (12) font, except the SF Form 330 which may be prepared in size ten (10) font. The Percy Amendment Certification Form and the copy of the Joint Venture Agreement, when applicable, are not included in the maximum page count. Indicate the project title, “Taipei NOC” on the face of the proposal.

C. Content of Submissions and Factors for Evaluation

FACTOR 1: BUSINESS MANAGEMENT PLAN AND ORGANIZATION

A. The Offeror shall provide a brief description of its business management plan for D/B projects that addresses offeror’s methodology for decision making, personnel management, team approach, quality assurance, etc. in the execution of the contract scope, schedule, and cost.

B. The Offeror shall provide an organizational chart for the D/B team as part of the SF330, clearly displaying the relationship between prime contractor, designers, and OBO. The chart shall depict organizational structure and describe the relationship of key positions for both design and construction activities (including all consultants and QC personnel). If the organization is a JV, the chart shall clearly indicate the allocation of authority within the JV.

DOS will evaluate whether the Offeror’s proposed business management plan and organization clearly demonstrate a comprehensive and effective approach for management and coordination of decision making, project personnel and development, and control of project design products, schedules and costs.

FACTOR 2: TECHNICAL QUALIFICATIONS

A. Prime contractor capabilities. The Offeror shall describe either four or five projects to demonstrate technical qualifications. One of those projects should be a D/B project and at least three of them should be substantially completed. In addition, the Offeror shall provide data on annual construction volume for each of the last three years. Offeror shall provide resumes of all key design and construction management personnel. Offeror may substitute personnel in its Solicitation Phase II Proposal; however, their qualifications must meet or exceed those submitted for Solicitation Phase I.

B. Design team qualifications. Offeror shall provide documentation demonstrating its internal capability, existing relationships, and/or the capability to obtain and provide licensed professional engineers and architects having specialized experience and technical competence in the design of similar domestic or international projects involving multiple disciplines and subcontractors. The SF330 must include data on the principal designer and major subcontractors, including those for architecture, interiors, fire protection, landscape, civil, geotechnical, structural, blast, mechanical, electrical, security and telecommunications. Experience shall include site work on subtropical seismic areas with steep slopes drainage conditions. Experience shall include physical and technical security systems for buildings, including forced-entry and ballistics resistance. Offeror’s projects must demonstrate functionality, security, sustainability, maintainability, aesthetics, and cost effectiveness. Design teams shall demonstrate their commitment to design excellence and compliance with 2007 LEED Design Requirements, providing project data, awards, and other supporting information on the experience of the key design personnel. During the evaluation process, the information provided in the SF330 will be reconciled with the proposal text.

C. Capacity. The Offeror shall provide a description and graphic chart of resources available to demonstrate its capacity to execute the proposed project(s). The SF330 will be used to evaluate A/E capacity.

DOS will evaluate whether the Offeror’s proposal

1. Demonstrates capability to provide professional qualifications, specialized experience including LEED certified professionals, and technical competence in design as well as design-build of domestic or international projects involving multiple contractor and subcontractor disciplines;

2. Demonstrates that the Offeror and its design team have either individually or collectively been successful in accomplishing the design (preferably design-build) of projects of a similar scope, with similar complexity and dollar value as the project for which prequalification is requested;

3. Demonstrates that the D/B team will have sufficient capacity, including sufficient financial, professional, personnel, and facility resources, to accomplish the project(s).

FACTOR 3: PAST AND PRESENT PERFORMANCE

Offeror shall submit detailed information concerning National and Local Government, and private contracts that demonstrate ability to perform D/B projects similar to those for which prequalification is requested. Performance shall have been within the last three years. These contracts may have been executed by other divisions, corporate management, or critical subcontractors, if such resources will be brought to bear or significantly influence the performance of the proposed effort.

Information for each contract shall include Offeror’s company/division; project name; customer contact and agency/company; contract number; brief description of effort and relevance to the proposed effort; type, value and performance period of contract; Offeror’s role in the work (prime or sub); name, address and telephone number of current or last Program Project Manager, Contracting Officer, and/or Contract Manager. Offeror may include additional relevant information demonstrating significant achievements or explain performance problems it considers relevant to the proposed efforts.

DOS will evaluate whether the Offeror’s past performance for other customers and its past performance for DOS demonstrate conformance to specifications and compliance with contract terms and conditions, including subcontracting plan goals for small disadvantaged businesses; adherence to contract schedules; effectiveness in forecasting, managing, and controlling contract costs; conformance to construction safety plans; adherence to security requirements; responsiveness to sustainability design and business-like concern for the customer; and effective management of subcontractors and key personnel, including timely award of subcontracts and selection, retention, and replacement (when necessary) of key personnel.

As prescribed in the Federal Acquisition Regulation at 15.305(a)(2)(iv), an offeror without a record of relevant past performance or for whom information on past performance is not available will receive a neutral rating. Offerors that meet the other requirements described in this notice are invited to submit a statement of the Offeror’s business structure (e.g., Joint Venture, integrated contractor), and design and construction portfolios that illustrate the D/B contractor’s capabilities.

6. Closing Deadline for Submissions

ALL SUBMISSIONS MUST BE RECEIVED BY 3:00 P.M. EST May 19, 2008.

TRANSMISSION OF PROPOSALS: Offerors shall hand deliver or submit proposals by courier (FedEx, UPS Express Mail, DHL, ETC.) to the following address:

U.S. Department of State: Attn: Zaldy N. Sabino

A/LM/AQM/FDCD/CON, Room L-600, SA-6

1701 North Fort Myer Drive

Arlington, VA 22209

(DO NOT USE THE U.S. POSTAL SERVICE, NEITHER PO BOX NOR STREET ADDRESS)

Include the project solicitation number(s) on the face of the package.

REQUESTS FOR CLARIFICATIONS must be submitted in writing to Zaldy N. Sabino by email at Sabinozn@state.gov.