SAPR - FY24 Catholic Music Coordinator.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 375TH AIR MOBILITY WING (AMC)

SCOTT AIR FORCE BASE ILLINOIS

HELP FROM ABOVE

20 September 2024

MEMORANDUM FOR ALL SMALL BUSINESS CONTRACTORS

FROM: 375 Contracting Squadron (CONS), Scott AFB, IL

SUBJECT: Simplified Acquisition Proposal Request (SAPR), FA440724RGS05, Catholic Music Coordinator

1. This is a SAPR for the Subject project to be awarded pursuant to Federal Acquisition Regulation (FAR) 13 and the specific requirement outlined in this request with attachments. The SAPR is for one Catholic Music Coordinator who can accompany, lead, and direct all congregational, instrumental, and choral singing for Catholic Masses on Sundays, Holy Days, and special services on Scott AFB as specified in the Statement of Work (SOW). Period of Performance is anticipated to begin in September 2024. The Government intends to award a single, firm-fixed-price (FFP) contract for the subject project. The North American Industry Classification System (NAICS) code for this requirement is 813110, Religious Organizations, with a Small Business Size Standard of $13M.

2. Award will be made on the basis of the lowest aggregate total price quote that is technically acceptable. A purchase order may be awarded to the offerer who is deemed responsible IAW FAR Subpart 9.1, as supplemented, whose quote conforms to the solicitation requirements and is judged to represent a technically acceptable quote with the lowest complete and reasonable price.

First, the Government will rank the quotes which conform to the requirements from lowest price to highest price. Next, the Government will evaluate the lowest priced offerer for technical acceptability as follows:

Technically Acceptable- quote meets all the requirements of the SAPR and its attachments.

Technically Unacceptable- quote does not meet all the requirements of this SAPR and its attachments.

If the quote with the lowest price is determined technically acceptable, the Government will evaluate the offeror’s total aggregate price for completeness, reasonableness, and unbalanced pricing. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition).

If the lowest priced quote is technically acceptable and the price is complete and reasonable, that offeror’s quote represents the best value to the Government and award will be made to that offerer. If the lowest priced quote is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with that offerer. If, after interchanges with that offerer, their quote is technically acceptable and remains the lowest priced, the delivery order will be awarded to that offerer. If the Government deems the quote not easily correctable, or if at any time it becomes other than the lowest priced quote, the next lowest priced quote will be evaluated for technical acceptability, followed by an analysis of their price to verify reasonableness and completeness. Interchanges will take place as necessary or deemed appropriate by the Government. This evaluation process will be repeated until reaching a technically acceptable quote, or until all quotes are evaluated.

Proposals shall include specific information identifying how your company meets the qualifications and performance standards in the Statement of Work, to include qualifications of proposed candidate(s).

Proposal submissions shall, at a minimum, include:

1. Technical Volume, not to exceed 10 pages

2. Pricing Worksheet provided with this notice

3. Statement that OCI does/does not exist

4. Cover Letter

3. This requirement is being solicited as a 100 percent small business set-aside. Offerors must be identified as a small business under the associated NAICS in SAM.gov.

4. Identify any conflict of interest or appearance issues which may be a potential Organizational Conflict of Interest (OCI) in accordance with FAR Subpart 9.5, as supplemented, and any solicitation clause(s). OCI mitigation plans or a statement that no OCI exists shall accompany your proposal. Contractors are responsible for immediately notifying the Contracting Officer should any potential conflict of interest arise at any time prior to and/or after contract award.

5. Your proposal must include a cover letter stating a proposal acceptance period of at least 90 days. Proposals offering less than 90 days will be deemed unacceptable. The cover letter shall be submitted on company letter head that includes the company name, address, specific point of contact (POC), business size standard, CAGE, and UEI.

6. This SAPR is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a proposal. The Government reserves the right not to award a contract in response to this SAPR. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

7. Proposals are due by 3:00 PM Central Standard Time on 25 September 2024. Submit proposals electronically to the CS, grace.scholz@us.af.mil, AND the CO, keely.webb@us.af.mil.

All electronic submissions shall reference the complete SAPR number in the subject line. LATE

PROPOSALS WILL NOT BE ACCEPTED.

Keely A. Webb Contracting Officer

3 Attachments:

1. Statement of Work

2. Pricing Worksheet

3. Provisions and Clauses

Additional Clauses Relevant to this Requirement:

5352.201-9101 AMC Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and (2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)