Attachment 1 SOW - Catholic Music Coordinator April 2024.docx

STATEMENT OF WORK

CATHOLIC MUSIC COORDINATOR

375th AIR MOBILITY WING CHAPEL, SCOTT AIR FORCE BASE, ILLINOIS

1. GENERAL DESCRIPTION.

The purpose of this position is to provide services as necessary to manage the Catholic Music Program at Scott Air Force Base (SAFB). The Catholic Music Coordinator (hereinafter “Contractor”) will accompany, lead, and direct all congregational, instrumental, and choral singing for Catholic Masses on Sundays, Holy Days, and special services. This supports SAFB’s Chapel programs.

1.1. BASIC QUALIFICATIONS.

The Contractor must have (and be able to demonstrate) a fluency in music. The Contractor must have the ability to conduct soloists, musicians, and choirs, and make appropriate music selections for Catholic Masses and other special Catholic religious services. The Contractor must have the necessary organizational skills to manage all performances throughout the Church calendar year. Also, Contractor must be a practicing Roman Catholic, have received the Sacrament of Confirmation, and be in good standing with the Catholic Church.

1.2. OTHER QUALIFICATIONS

Knowledge: Three years of experience working as a Music Coordinator, or equivalent experience is preferred. However, an ability to demonstrate Catholic musical fluency/ability and necessary organizational skills may substitute for lack of formal experience. The Contractor must demonstrate the ability to select and direct Catholic Parish music that reflects knowledge regarding a Catholic understanding of music selection and Mass requirements. In addition, Contractor must have experience with Catholic Liturgical practices since the Second Vatican Ecumenical Council, particularly in regards to music, including an understanding of the liturgical seasons and calendar.

Education: A bachelor’s degree in music or demonstrable ability and experience in Catholic Liturgical music, as a substitute for formal education.

1.3. DUTIES AND RESPONSIBILITIES. The duties include the following:

1.3.1. Be present to provide and coordinate musical/choir direction and lead worship songs for all Catholic Masses. Also, must be present for and coordinate music for special services (i.e., penance services, memorial services, Holy Days and confirmation celebrations) and for special liturgical seasons (i.e., Christmas, Holy Week, and Easter). More specifically, the Contractor will service 52 Sunday Masses and 52 weekly rehearsals, and up to 10 holy days or special services and 10 special rehearsals. Generally, performances and rehearsals will take place at SAFB Chapel (Bldg. 1620). Other locations may be approved by the Catholic Priest or Wing Chaplain. The Contractor must be present at least 15 minutes prior to the start of performances.

1.3.2. Scheduled rehearsals/performances include the setup and breakdown for the choir. The Contractor must return any materials used by the choir or musicians during rehearsal and performances to their proper storage area (e.g. songbooks, sheet-music, equipment, etc.).

1.3.3. Order and distribute effective and approved Catholic Music selections, and seek continual process/program improvement by researching, identifying and staying current on evolving Catholic religious music, and music recommended by the AMS. Plan the year’s music and musical calendar, including Holy Day services, and any special services and rehearsals. Coordinate all music selections and rehearsals, including those related to Holy Day services and special services, with the Catholic Priest. Further coordinate all the above with any accompanists, musicians, choir members, etc.

1.3.4. Maintain and organize all sheet-music, hymnals, etc. Keep familiar with all music on hand.

1.3.5. Recruit and train volunteer choir members. Provide personal arrangements and compositions for choir to match their capabilities.

1.3.6. Secure a suitable subcontractor when necessary. The subcontractor must meet all the requirements as set forth in this performance work statement (PWS). The Catholic Priest will be notified as soon as possible when the contractor is unavailable and suitable replacement is necessary during times of sickness, vacation, etc. When scheduling a subcontractor, appropriate advance notice should be given to the Catholic Priest and the Wing Chaplain (or designee). The subcontractor must be of equal or greater capability than the contractor.

1.3.7. Research and fill out proper purchase requests to procure music, choir books, and musical accompaniment books required to carry out these duties. SAFB Chapel may fund most or all requests for instruments, equipment, sheet-music, etc. Any government-procured instruments must be appropriately cataloged and protected from harm/misuse. Notify Chapel staff if instruments require repair, replacement, or tuning.

1.3.8. Provide services in accordance with Catholic ecclesiastical, canonical, and liturgical norms and practices as prescribed by the U.S. Conference of Catholic Bishops.

1.3.9. Research and coordinate specific music for sacraments (i.e. Baptism, First Communion, and Confirmation) with the approval of the Catholic Priest.

1.4. OTHER ADMINISTRATIVE REQUIREMENTS:

The services performed under this contract are non-personal services and are not inherently governmental. However, the Contractor must comply with Government/Chapel regulations, Memorandums of Understanding, Operational Plans, etc. All regulations, policies, and standard operating procedures will be made available to all contractor personnel for familiarization and to ensure compliance in performance of services.

1.4.1. The contractor will perform the services described above or coordinate performance by a substitute (i.e. subcontractor) of equal or higher proficiency who has been approved in advance by the approving official. Submit the names and qualifications of proposed subcontractors to the Catholic Priest or his designee prior to any proposed absence. Subcontractors must meet the requirements for the position as outlined in this PWS. Contractor is responsible for payment to any subcontractor.

1.4.2. This position may call for the use of a non-appropriated CTOF government purchase card. The individual will receive training prior to using this credit card.

1.4.3. The contractor will complete all SAFB Chapel orientation programs, including initial and annual training requirements, and comply with all Chapel policies, procedures, productivity standards and applicable Air Force, Air Mobility Command, SAFB, and Chapel instructions as provided by the Wing Chaplain or designee (see 1.4.3.1. through 1.4.3.3. as examples).

1.4.3.1. The contractor will complete operations security training. The contractor will be trained on how to handle any observed critical unclassified information while on the installation and advised to protect the information if observed.

1.4.3.2. The contractor will coordinate with the installation Anti-Terrorism Officer to ensure Level I - AT Awareness Training is completed within 30 days of requiring access, and annually thereafter. Chapel staff will coordinate the training after contract award. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the Dixon Visitor Center or security office. Contractor workforce must comply with all personal identification verification requirements as directed by DAFMAN 31-101v3 and the 375 AMW AT/IDP. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters. The vetting requirement for Active Duty, Civilian employee, and Contractor eligible Common Access Card holder personnel includes a minimum Tier 1 or equivalent investigation. Fitness standards for these populations are listed in AFMAN 16-1405, Personnel Security Program Management.

1.4.3.3. All contractor employees with access to a government information system must be registered in the Air Forces myLearning online training website (https://lms-jets.cce.af.mil/moodle/) at commencement of services and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter.

1.5. LANGUAGE REQUIREMENT: Contractor must read, understand, speak, and write English well with demonstrated organization, facilitation, and communication skills.

1.6. CONFLICT OF INTEREST. The Contractor cannot subcontract to any person who is an employee of the United States Government if the subcontract would create a conflict of interest. The Contractor cannot employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7 and Air Force policy. Contractor is liable for a subcontractor’s loss, theft, or misuse of government property.

1.7. PAYMENT FOR SERVICES: Monthly invoices for services are submitted through the Wide Area Work Flow (WAWF) website (https://wawf.eb.mil/index.html). Accordingly, the Contractor must self-register in WAWF. Chapel staff will assist the Contractor in obtaining WAWF access. If you should have any questions regarding the WAWF please speak to your Contracting Officer or COR.

2. SERVICE SUMMARY

The following list shows the critical performance objectives (services required) and the associated performance thresholds (specific standards) that will be periodically verified by government personnel (including the Catholic Priest). Each objective represents the minimum acceptable level of contractor performance. The performance objectives and thresholds represent only the critical components of this contract and do not excuse the contractor from performance of other responsibilities identified in this PWS.

Performance Objective

PWS Para

Performance Threshold

3. Immediately notify Wing Chaplain or Catholic Priest of any subcontractor.

1.3.6., 1.4.1.

Will review as needed.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES.

3.1.1. Predominantly, the venue for services is building 1620, SAFB Chapel, 320 Ward Dr., Scott AFB, IL 62269. Other locations may be required by the Catholic Priest, Wing Chaplain, or designee. However, travel expenses are not reimbursable.

3.1.2. Chapel staff will issue the Contractor a key to building 1620. If lost, the Contractor will report the loss. Further, any cost associated with rekeying the chapel doors or replacing the lost key can be deducted from the monthly payment owed to the Contractor. The building can only be used in an official capacity and the Contractor must safeguard the key and help keep the building secure when applicable. With permission, the Contractor may loan the key to a vetted subcontractor, but any loss by the subcontractor can make the Contractor liable. Further, the contractor is responsible for safeguarding any assigned government property.

3.1.3. The Government is not responsible for loss or damage of personal items brought into the chapel.

3.1.4. Conservation of Utilities. The contractor will employ appropriate conservation practices. These include, but are not necessarily limited to: turning unused lights, faucets, or HVAC devices off, only using phones for official purposes, etc.

3.2. EQUIPMENT AND SUPPLIES

3.2.1. SAFB Chapel staff will provide equipment, materials, and other items deemed necessary by the COR or Catholic Priest to perform services described in this PWS. The contractor may use chapel equipment, but must provide notice and obtain appropriate permissions to remove any equipment from building 1620.

3.2.2. Contractor is responsible for safeguarding all Government-provided property.

4. GENERAL INFORMATION

4.1. There are no minimum or maximum hours/days required to accomplish the services outlined in this PWS, bearing in mind that services will be billed “monthly” as outlined in this PWS Section 1.7.

4.1.1. Contractor is expected to be physically present every Sunday (and on assigned Holy Days or special services) as directed by the Catholic Priest (includes musically related setup and cleanup at the Chapel).

4.2. Contractor is expected to behave professionally and present a neat, clean, and well-groomed appearance. Default dress code will be business casual clothing. However, the Contractor will differ to the Catholic Priest for the precise dress code. The Contractor will keep healthy and professional interpersonal relationships with staff and parishioners in a pluralistic military environment.

4.3. A background check is required for any Contractor (or subcontractor) that works with youth. Forms for providing necessary information for this background check will be provided. Personal information provided on this form is given on a voluntary basis; however, failure to provide this information may result in ineligibility to perform this contract. If supplied, the Government will conduct the required background investigation at no cost to the Contractor. If the background check results in a derogatory report, the contract will be terminated (or the bid removed from consideration).

4.3.1. In accordance with DoDI 1402.5 Criminal History Background Checks, paragraph E6.4.1.4, the Contractor may begin work before completion of the background check, provided when working with minors the individual is within sight of an individual who has successfully completed a background check.

4.4. Safety Requirements. The Contractor (or subcontractor) will comply with all safety regulations. The contractor will take all reasonable measures to ensure the safety of any choir members, musicians, and other music program participants at any official performance/rehearsal and to protect government buildings and equipment.

4.4.1. Immediately report any safety mishaps or damage to property to the contracting officer or designated government representative (GR). In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence.

4.4.2. If the government conducts an investigation of the accident/mishap, the Contractor must cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.5. This contract is NOT considered mission essential (see AFI 63-124, para 1.2.7.2, and DODI 3020.37). Accordingly, if appropriately directed, the Contractor may be required to stay away from SAFB. Long-term emergencies may necessitate passing on an invoice or contract termination.

4.6. Phase Out. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be.

4.7. The contract may be terminated for various reasons including, but not necessarily limited to: misconduct, security violations, and misuse of alcohol, drugs or any incapacitating agent. In accordance with AFI 31-201, the Installation Commander has the authority to bar individuals from the installation. If the Contractor is barred from the installation, the Catholic Music Coordinator contract will be terminated immediately.

4.8. Even if not expressly stated, all conditions in this PWS apply to a subcontractor. The Contractor is responsible for ensuring any subcontractor fully complies with the PWS.

4.9. This position does not come with access to government information systems.

5. APPENDIX A

Acronym/Abbreviation Definition

375 AMW/HC Scott AFB Chapel

AFI Air Force Instruction

AMS Archdiocese for Military Services, USA

CTOF Chapel Tithes and Offering Fund

DoD Department of Defense

COR Contract Officer Representative

PWS Performance Work Statement

SOW Statement of Work (equivalent to PWS)

HVAC Heating, Ventilation, and Air Conditioning