SAP Single Source Kaba Locks.pdf

AUG 2018

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN

ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

The requirement is to furnish and install 115 790 RFID Locks with lock cylinders, ocean finish plates, lori cylinders, and 190 door trim, 30 adaptive seals for beveled doors with long screw kits, for an estimated value of €83,721.95 or $89,994.57

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING:

A. _X__ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. _X__ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

Reference J& No 2512, approved on 13 May 2025 for the establishment of a sole source Indefinite Delivery Definite Quantity contract to Dormakaba Espana SAU. The rationale expressed in that J&A is the same as here, specifically: On November 22, 2022, the Commander, U.S. Fleet Cyber Command issued an Authorization to Operate (ATO) for the Enterprise Hospitality Application System-KABA firmware that is used in the Dormakaba Front Desk Unit (FDU) and Key Card Locking System have operating systems that do not require upgrades or a network interface to function; thus reducing the cybersecurity risk. There are no other manufacturers of RFID electronic door lock systems that have an ATO; therefore, only Dormakaba brand locks are authorized for use and no other alternative products may be used.

Dormakaba España S.A. U. is the only authorized source for Dormakaba in Spain.

AUG 2018

IV. CERTIFICATIONS/APPROVALS:

Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Manuel Arcila 727 1091 5/15/2026 Signature Name (Printed) / Phone # Date

Contracting Officer Approval

I certify that this Justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) Date