SAP D-F Sole Source Redacted.pdf

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. WHEN THE CUSTOMER DESCRIBES AN ITEM OR SERVICE, WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE DETERMINATION MUST EXPLAIN WHY THE ITEM OR SERVICE PROVIDER IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE.

THIS FORM MAY BE USED TO SATISFY THE DETERMINATION AND FINDINGS DESCRIBED IN FAR 13.101(b) (REVOLUTIONARY

FAR OVERHAUL VERSION). THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

Determination and Findings for Sole Source Acquisitions Over $15,000 but not Exceeding $350,000

1. PURCHASE REQUEST /

REQUISITION NO.

2. PROJECT/TASK NUMBER 3. ESTIMATED AMOUNT

PR 1301371720 Not Applicable / Blank [REDACTED]

4. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

This action is to award a sole source contract to Standard Calibrations Inc. to procure Qty: 24 specific SMAR USB-HART Configurator Cables in support of training for the Electronic Auxiliary Control Systems (EACS) course, located at Norfolk, VA, and San Diego, CA.

It is an industrial USB to HART interface that includes 2 extra operating modes, one to provide a 250 Ohm resistor and another that also provides power for one transmitter. The cables also contain the software license key required to use the SMAR Configurator software. The requirement is restricted to this single source, as the OEM designates distributors by regions. By going to this single source, we will assure that the hardware and software align with the developed training materials for the EACS course, in addition to aligning with the software suite that is used in the fleet.

Standard Calibrations, Inc. is the assigned distributor for the SMAR products for the region.

5. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE

REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED (FINDINGS):

The specific software license key + cables required for this effort cannot be replaced without introducing risks to the EACS course, which was designed using the SMAR Configuration software, as this is the software suite that is used in the fleet. The course Trainee Guides have been developed with step-by-step instructions that are specific to the SMAR Configurator software, which requires the use of the SMAR USB-HART cable and software license key.

Standard Calibrations, Inc. is the assigned distributor for SMAR products for the region, and the use of the cables is therefore required to maintain training continuity.

6. EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO

SOLICIT MORE THAN ONE SOURCE HAS NOT BEEN DEVELOPED (DETERMINATION):

The EACS training course cables maintain the configuration baseline and no other source can provide the specific software license keys for the SMAR Configuration software.

The EACS course has already been developed, and would require additional funding/contracting actions to modify to use a different HART software suite. Additionally, this is the software suite that is used in the fleet, so using an alternative software suite would result in negative training.

7. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED:

The Government will continue to perform market research to determine if there are other vendors available that can be introduced without causing a negative impact to the EACS course training requirements. Any future procurements for software license key + cables for EACS course training will include an evaluation on whether restrictions can be removed in order to promote competition opportunities.

8. CUSTOMER 9. CONTRACTING OFFICER

8a. Name: [REDACTED] 9a. Name: [REDACTED] 8b. Code: [REDACTED] 9b. Code: [REDACTED] 8c. Phone #: [REDACTED] 9c. Phone #: [REDACTED] 8d. Signature/Date: [REDACTED] 9d. Signature/Date: [REDACTED]

NAWCTSD 4200/6 (REV 10/01/2025)