SANITIZED_SAP Determination for Sole Source _Spectrum ISP_7Oct25.pdf

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SIMPLIFIED ACQUISITION PROCEDURES (SAP)

Determination Memorandum for Sole Source Acquisitions Over $10,000 but not Exceeding $250,000 SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. WHEN THE CUSTOMER DESCRIBES AN ITEM OR SERVICE, WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE DETERMINATION MUST EXPLAIN WHY THE ITEM OR SERVICE PROVIDER IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THIS FORM MAY BE USED IN LIEU OF THE DETERMINATION DESCRIBED IN FAR 13.106. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

8. CUSTOMER

9. CONTRACTING OFFICER

NAWCTSD 4200/6 (REV 6/29/2018)

9.0.0.2.20120627.2.874785

requirements." The agency requires uninterrupted Internet, Cable TV, and Phone services to maintain operational continuity at NAWCTSD. These services are essential for communication, information dissemination, and mission-critical operations.

UniqueCharacteristics: The authority for this acquisition is FAR 6.302-1, which permits contracting without full and open competition when only one responsible source is available to meet the agency’s requirements.

The agency has an existing service with Spectrum Business, and transitioning to a new provider would result in service interruptions, retraining costs, and infrastructure upgrades. Spectrum Business is uniquely positioned to continue providing services without disruption. Transitioning to a new vendor would require downtime, which would negatively impact operations.

• The agency has invested in proprietary equipment compatible only with Spectrum Business’s services.

• Market research confirmed that competing vendors would require additional installation time and costs, making them unable to meet the agency’s operational needs within the required timeframe.

Explain:

Market research was conducted to identify potential vendors capable of providing the required services. See attached Market Research Report.

StatementOfActions: Failure to acquire these services from Spectrum Business would result in significant operational disruptions, including:

• Loss of communication capabilities critical to mission success.

• Increased costs associated with upgrading infrastructure.

• Delays in service activation, negatively impacting the agency’s ability to meet its objectives.