Sandy Creek Mining Rough RFQ Quick Quote.docx

The Ohio Department of Natural Resources is requesting bids for: Sandy Creek mining rough for the Sandy Creek Mining sluices at Ohio State Park Campgrounds.

Name or Title of the Service or Supply: Mining Rough for the Sandy Creek Mining Co sluices Ordering Division and address: Mohican State Park, 3116 State Route 3, Loudonville, Ohio 44842 Specifications The campgrounds at Ohio State Parks needs to purchase mining rough for resale that is designed to meet the specifications of the existing Sandy Creek Mining Co sluices within Ohio State Park campgrounds.

Shipping costs must be included in the cost of the item.

These items listed below must be compatible with Sandy Creek Mining Company Sluice. Mining rough must be sized precisely to fit the Sandy Creek Mining Company sluice as to maintain proper operation and not damage the sluice and or pumps.

Delivery Mohican State Park 3116 State Route 3 Loudonville, Ohio 44842

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

The initial term of this contract will be through June 30, 2027. At that time, there will be an optional 2-year renewal through June 30, 2029. At the time of renewal, economic adjustments will be considered.

ECONOMIC PRICE ADJUSTMENT The Contract prices(s) will remain firm throughout the initial term of the Contract. Thereafter, prior to Contract renewal, the Contractor may submit a request to adjust their price(s) to be effective on the effective date of the Contract’s renewal. No price adjustment will be permitted prior to the effective date; on purchase orders that are already being processed; or on purchase orders that have been filled.

Price increases must be supported by a general price increase in the cost of the materials/services rendered due to documented increases in the cost of related materials/services. Detailed documentation, to include a comparison list of the Contract items and proposed price adjustments must be submitted to support the requested adjustment. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding adjustment, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the adjusted costs in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the Contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the Contract pricing will be returned to the pricing in effect prior to the temporary decrease. Failure to comply with this provision will be considered as a default and will be subject to the Suspension and Termination section contained herein.

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to contact the Park at:

Mohican State Park, Park Manager Jennifer Roar, Jennifer.roar@dnr.ohio.gov Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

Origin – DNR – 418 All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov --MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

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