Sandblasting terms.doc

STATEMENT OF WORK (SOW)

GENERAL

1.0. SCOPE OF WORK. This SOW covers the minimum requirements for the lease of plastic media to MEANG for use in coatings removal. The lease shall include contractor plastic media delivery, spent material pick up and spent material recycling as specified herein. The contractor shall provide all necessary transportation, regulatory permitting and approvals to legally fulfill the requirements of this SOW.

1.1. QUALITY CONTROL

1.1.1 Quality Control Program. The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of this contract are provided as specified. The quality control plan or evidence of IS0 certification must be provided as part of the submitted bid package. The plan shall include, but not be limited to the following:

1.1.2 Documentation Procedure. Documentation of conformance to Milspec 85891(A) requirements, including attrition rate and all supporting test data will be provided far each lot of plastic media shipped to MEANG.

1.1.3 Deficiency Prevention. A method for identifying and preventing deficiencies and their causes in the quality of service performed before the level of performance becomes available.

1.1.4 Inspection Files. On-site records of all inspections conducted by the contractor and the necessary corrective action taken shall be documented and made available to the government during the term of this contract.

1.2. ENVIRONMENTAL COMPLIANCE

1.2.1 The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and loca1 laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

1.2.2 Contractors recycling operations shall meet all requirements for RCRA exemption as a waste.

1.2.3 Contractor shall make recycling facilities available for inspections by MEANG/DCMC CLEVELAND upon inspection.

SECTION C-2

DEFINITIONS

2.0. STANDARD DEFINITIONS

2.0.1. Plastic Media. Plastic abrasive used to clean and/or remove organic coatings from various substrates.

2.0.2. Spent Material. Dust consisting of used media and removed coating(s). This dust may contain paint chips containing heavy metals including chromium and cadmium. If not recycled as per 40 CFR (Code of Federal Regulations), 261.2 (e) and in accordance with local and state environmental regulations and with approval by the appropriate regulatory agency of the State of Maine and the state in which the recycling is to take place, this residue would be considered hazardous waste.

SECTION C-3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.0 GENERAL. The government will provide, without cost, the facilities, equipment, materials, and/or services listed below.

3.1. Facilities. The government will furnish and/or make available warehouse facilities for storage of unused plastic media and spent material.

SECTION C-4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 GENERAL. Except for those items or services specifically stated to be government furnished in Section C-3, the contractor shall furnish everything required to perform this performance work statement

SECTION C-5

SPECIFIC TASKS

5.0 GENERAL. Contractor will provide service to include delivery of new plastic media, pickup of spent material and recycling of spent material. Service will also include shipment of new media in DOT approved containers, at contractor cost, and all freight cost for delivery of new media and return shipment of spent material to be recycled.

5.1. Recycling. Contractor will recycle spent material in accordance with all applicable Federal and State of Maine environmental agency requirements and with the recycling process approval of the state EPA agency of the state in which the recycling will take places.

5.2. New Media. Contractor will provide new media which meets the requirements of Mil-P-85891 (A).

SECTION C-6

APPLICABLE REGULATIONS, MANUALS, TECHNICAL ORDERS, SPECIFICATIONS AND

FORMS

6.0 DOCUMENTS. Documents applicable to this Performance Work Statement (PWS) are listed below and are considered a part of this SOW to the extent specified herein:

6.1. Military Specification- Mil-P-85891 (A). Plastic Media for Removal of Organic Coatings.

6.2. Test Data. Test data far each lot of new plastic media provided under this service contract shall be provided to MEANG. For purposes of complying with Mil-P-85891 (A) requirements and to be designated as Mil-P-85891 (A), material, data from all required tests, including attrition rate, for each lot provided will be provided

6.3. United States Air Force Technical Order T.O. 1-1-8. Application and Removal of Organic Coatings, Aerospace and Non-Aerospace Equipment.

6.4. Federal Regulation: 40 CFR Code of Federal Regulations, Protection of the Environment.

6.5. Letter(s) of approval for contractors recycling process. Letters of approval from:

1. State of Maine Environmental Protection Agency

2. Environmental Protection Agency from state in which recycling will take place.

SECTION C-7

REGULATORY QUALIFICATIONS

7.0 REGULATORY QUALIFICATIONS. In order to be eligible for this lease, the contractor shall forward the following regulatory and/or approval qualifications to the MEANG at the time of bid.

7.1. Process approval. The contractor shall obtain written approval from the State of Maine Environmental Protection Agency and the Environmental Agency of the state in which the recycling is to take place, stating that the contractor's spent material recycling process meets all requirements stipulated in 40 CFR 261.2 (e), and any other stated applicable state requirements. Contractor shall have process approval from the environmental agency of the state in which the recycling is to take place. Such process approval shall cover all TYPES of plastic media listed in Mil P 85891 (A) and be submitted with the contractor's bid.

7.2. Permitting. In addition to the above, the contractor shall have all necessary licenses, permits, and approvals required by any regulating agency with regard to the obligations and/or work to be performed in this SOW.

SECTION C-8

LEASE REQUIREMENTS

8.0. LEASE REQUIREMENTS.

8.1 Plastic Media Specification: Plastic media shall be produced from plastic stock of uniform hardness, density and meet United States Military Specification Mil-P-85891 (A) requirements. The plastic media provided must be listed in T.O. 1-1-8. Documentation shall be provided to insure the above requirements are met (see 6.1.1) and shall be considered to support the meeting of requirements. Shipments that do not meet this specification, as supported by required documentation, shall not be accepted and contractor will be notified of the rejection. Contractor shall deliver a new shipment and pick up the rejected material within seven days of notification. Contractor shall be responsible for shipping, handling and transportation costs.

8.2. Plastic Media Delivery:

8.2.1. MEANG currently uses 75,000 lbs of plastic media of several types annually. This amount may fluctuate due to variations in aircraft and aerospace maintenance requirements. Media delivery will be made in minimum lots of 5000 lbs.

8.2.2. Plastic media shall be delivered in 55 gallon capacity, open head steel drums. Drums shall be labeled identifying type of media, mesh size, manufacturer, lot number and net weight.

8.3. Spent Material Pickup

8.3.1 The government shall collect all spent material in the 55 gallon steel drums used for plastic media delivery. Government personnel will ensure proper segregation of spent material from new media supply through physical separation and labeling. Contractor shall provide labels for identification of spent material.

8.3.2 The contractor shall pick up accumulated spent material at MMA, Limestone. Building personnel shall contact contractor when a minimum of 10,000 lbs of spent material has been collected. The contractor shall make the pickup within 10 working days of notification. The contractor shall make freight arrangements and be responsible for all freight costs associated with shipping and spent material.

8.3.3 Government personnel shall palletize and either band or shrink wrap the containers for shipping. Government personnel shall load pallets containing spent material onto pick up truck.

8.3.4 Contractor shall provide Bldg personnel with shipping labels and bill of lading.

8.3.5 The government generated spent material shall conform to the following specification

8.3.5.1 The spent material shall be a free flowing powder consisting of used plastic media from any of the type approved in T.O. 1.1.8 and removed coatings consisting of paint chips containing heavy metals including cadmium and chromium. The spent material shall not be adulterated with other chemical waste or debris.

8.3.6 Once the contractor picks up the spent material which complies with 8.3.5.1 from the base, they accept full responsibility and liability for the spent material. Since the spent material is considered a hazardous material for purposes of transportation, the contractor shall meet all DOT requirements associated with such transport.

8.3.7 MEANG is responsible for returning to the contractor a1l spent material resulting from the use of plastic media provided under this contract

8.3.8 Excess return. Upon completion of this contract, the cumulative amount of spent material will not exceed by more than 5% the cumulative amount of plastic media leased to MEANG. In the event that returns amount to more than the above 5%, such return will be considered Excess Return and be subject to the price for Excess Return.

8.3.9 Initial Inventory. At the beginning of this contract, MEANG will have on hand an amount of new media, media in progress of being used and spent media. If required by MEANG , Contractor agrees to pick up and recycle this initial inventory at a cost per pound equal to the price per pound for Excess Return. Contractor shall be responsible for all freight cost for this return. The volume of such initial inventory will be calculated as follows:

MEANG and contractor representative will inspect initial inventory and jointly determine and agree upon number of pounds of unused media, estimate number of pounds of media in process and number of pounds of spent material.

8.3.10 Return and invoicing for initial inventory. Method used will be first in-first out. If initial inventory is estimated at X pounds, then the first X pounds to be returned will be invoiced at the excess return price.

SECTION C-9

SPENT MATERIAL RECYCLING

9.0. SPENT MATERIAL RECYCLING:

9.1. The contractor shall recycle the spent material by utilizing said material as an ingredient in an industrial to make a new product. Contractor shall recycle in such a way as to exempt the spent material from characterization as a solid and hazardous waste as defined in 40 CFR, 261.2(e). All recycling of spent material shall take place in the United States.

9.1.1. The government (MEANG/ DCMC) reserves the right to visit the contractor's recycling facility at any time during the life of the plastic media lease.

9.1.2. The recycling facility shall have received a site inspector by Federal and/or State Environmental Protection Agency and shall have received a favorable evaluation in order to submit a bid.

SECTION C-10

PAST PERFORMANCE

10. PAST PERFORMANCE

10.1 The contractor shall submit, with his bid, the information describing past performance of government contracts in which they either provided plastic media or provided both the plastic media and recycling of the spent material generated from that media. Contractor shall list any terminated contracts and describe the reasons for the termination. Past performance which is evaluated as unsatisfactory may disqualify contractor as a bidder.

PRICE: Price to include delivery and pick-up of and return of used material.

Plastic Decoat Sandblasting Material – Drums of 250 lbs.

Poly Plus (plastic & glass) Your bid: $________/Drum Plastic Quickstrip Your bid: $________/Drum

ORDERING PROCEDURE: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

Order quantity will be of minimum of 20 drums and return of equal number of drums of used material.

This contract is for actual amounts ordered by the department, and may be more or less than the estimated value of 50,000 lbs a year each of the Poly Plus & Plastic Quickstrip.

EXTENSION CLAUSE:

The State Purchasing Director reserves the right to extend this contract period beyond the indicated expiration date with the consent of the contractor.

CANCELLATION CLAUSE:

The Director of the Division of Purchases reserves the right to cancel this contract with a thirty (30) day written notice, or to conform to the terms and conditions of this contract.