Sandbagging_Machine.pdf

DEPARTMENT OF GENERAL SERVICES

Support Services Division

REQUEST FOR QUOTATION (RFQ)

967-0928-27

For

SANDBAGGING MACHINE

RELEASE DATE: October 14, 2026

RESPONSE DUE: November 2, 2026, 5:00 pm

SUBMIT PROPOSAL TO: RFQ COORDINATOR

Solano County digitally via OpenGov Solano County

Portal website at:

https://procurement.opengov.com/portal/solanocounty

Justine Jackson

Phone: (707) 784-6976 jmjackson@solanocounty.gov

Any bidder participating in this solicitation is required to have a vendor application on file with the

County. This application may be downloaded from the Solano County website at www.solanocounty.gov. Include the application with your proposal. The County will post any changes and information relating to this RFQ digitally via OpenGov. Bidders are responsible for frequently checking OpenGov at https://procurement.opengov.com/portal/solanocounty for any changes or information relating to this RFQ.

“Smoking is not permitted in County Buildings or around Solano County campuses. Thank you in advance for your compliance.”

ANTHONY L. TAVE, P.E.

Director General Services ALTave@SolanoCounty.gov

(707) 784-7902

DUSTIN D. LENO, MBA, A.A.E.

Assistant Director ddleno@solanocounty.gov.

(707) 784-2781

675 Texas Street, Suite 2500

Fairfield, CA 94533-6342

Fax (707) 784-6320 www.solanocounty.gov https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.gov/ mailto:ALTave@SolanoCounty.gov

Solano County

REQUEST FOR QUOTATION

Sandbagging Machine

TABLE OF CONTENTS

1. INVITATION

2. STATEMENT OF PURPOSE

3. SCOPE OF WORK

4. DELIVERY TERMS AND CONDITIONS

5. PRICING PROPOSAL

6. ELECTRONIC BID SUBMITTAL

7. STANDARD TERMS AND CONDITIONS

Attachments:

A - PO TERMS_CONDITIONS

Request For Quotation #967-0928-27 Title: Sandbagging Machine

1. 1. ........................................................................................... INVITATION

Date Issued: Wednesday, October 14, 2026

Questions Deadline: Tuesday, October 20, 2026 5:00 pm Closing Date: Monday, November 2, 2026 5:00 pm

SUBJECT: REQUEST FOR QUOTATION (RFQ) NO.: 967-0928-27

Sandbagging Machine

ATTENTION: ALL PROSPECTIVE BIDDERS

We invite you to participate in this bidding opportunity described in the attached Request for Quotation

(RFQ). If you are interested, the RFQ package may be downloaded from the OpenGov E-Procurement

Platform, Solano County Portal at https://procurement.opengov.com/portal/solanocounty.

Notice is hereby given that quotes MUST be electronically submitted via the OpenGov website https://procurement.opengov.com/portal/solanocounty, no later than Monday, November 2, 2026 5:00 pm, Pacific Daylight Time (PDT), at which time, the County will access and evaluate all quotes in accordance with the County of Solano’s specifications and contract documents. Any hard copy submissions, submissions via email, or late submissions will be retained in the file unopened and will be considered disqualified.

It is the responsibility of the bidder to ensure that electronically submitted quotes are successfully accepted in OpenGov before the quote submittal deadline. The receipt time in the OpenGov website will be the governing time for acceptability of quotes.

Bidders shall visit the e-procurement portal for any updates, changes or supplemental information regarding this solicitation prior to and after the quote submission date.

Respectfully, Justine Jackson

Buyer

2. 2. .............................................................. STATEMENT OF PURPOSE

A. The purpose of this Request for Quote (RFQ) is to define the County’s minimum requirements and gain adequate information by which the County may evaluate services offered by contractors or vendors. As used herein, the term contractor or vendor shall mean the contractor, its employees, or agents.

1. The County of Solano, on behalf of the Sheriff's Office - Office of Emergency Services, hereinafter referred to as the “County,” is soliciting bids to procure Sandbagging Machine.

2. The County of Solano exclusively reserves the sole and independent rights to make an award in whole or in part or any varying combination (split bid) if deemed will be in the best interest of the County. The award may not necessarily be to the lowest bidder but to the lowest responsive and responsible bidder able to render services and perform the associated work in support of the County and fulfill all contract requirements.

3. Moreover, the County reserves the sole and independent right to award all bid items to more than one vendor (multiple award contracts), if deemed in the best interest of the

County. If and where multiple award contracts are made, County departments/agencies may purchase goods from one or more awarded vendors.

4. Services and/or commodities to be rendered as specified within guidelines as provided by this RFQ in its entirety. This RFQ details the deliverables, terms and conditions as required by the County.

5. In addition to the requesting department, other Solano County departments may utilize this contract (at the same terms and conditions) for similar work.

6. Contractor to submit with the bid one copy of descriptive literature, including any pictures or drawings, and a specification sheet if applicable.

7. Bidders are responsible for checking the County's eProcurement Portal frequently for any current information and documents pertaining to this RFQ.

8. Bid shall be valid at least for (45) days after the RFQ closing date.

9. Questions regarding this solicitation shall be submitted via the County's eProcurement

Portal Q&A feature no later than 5:00 pm on Tuesday, October 20, 2026. Response to written questions will be posted via the County's eProcurement Portal no later than 5:00 pm on Friday, October 23, 2026. If there is a delay in posting responses, the bid submission due date may be extended commensurate. The County cannot assure any response to questions/inquiries received after this date.

3. 3. ................................................................................SCOPE OF WORK

3.1. 3.1. Scope of Work

The Supplier shall procure and deliver one (1) fully assembled, operational sandbagging machine capable of filling and sealing up to 1,200 sandbags per hour with a four-person crew. The equipment shall meet all specified material-handling, bag-type, fill-weight, control, sealing, and construction requirements described in this Scope of Work, ensuring the machine is commercially available, attainable, and ready for operation upon delivery.

A. Equipment Requirements

1. Performance & Capacity: Capable of filling and sealing up to 1,200 sandbags per hour, with adjustable fill weights from approximately 1 pound to 5,000 pounds depending on bag and material configuration.

2. Material & Bag Compatibility: Able to process varied fill materials (wet/dry sand, gravel, soil, mulch, salt, lava rock, wood chips) and compatible with woven polypropylene, polyethylene, canvas, and geotextile bags.

3. Construction & Mobility: Built with a heavy-duty welded steel frame, 10-gauge minimum steel hopper, and forklift pockets for safe relocation.

B. Integrated System Components: To ensure the machine meets measurable functionality and operates reliably in remote conditions, the equipment package shall include:

1. Generator: Appropriately sized and fully compatible with all electrical and operational components for locations without utility power.

2. Dual Hopper Agitators: Two (2) integrated agitators supporting consistent material flow, including wet and sticky materials.

3. Inline Industrial Sewing System: Integrated sewing system capable of sealing filled bags as part of standard operation.

C. Controls & Production Monitoring

1. Digital Control Panel: Programmable interface enabling precise runtime, material flow, and fill adjustments.

2. Production Monitoring: Integrated bag counter and pallet alarm to provide measurable, real-time production tracking.

D. Delivery, Testing & Acceptance

1. The Supplier shall provide a machine that is new, tested, complete, and fully operational upon delivery.

2. All required components, including hopper, agitators, control panel, sewing system, frame, mobility features, and generator shall be present and functional at inspection.

3. Any deficiencies identified during acceptance shall be corrected by the Supplier in accordance with the purchase agreement to ensure reliability.

E. Documentation & Warranty

1. The Supplier shall provide operating manuals, maintenance instructions, specifications, warranty materials, and all standard manufacturer documentation.

2. The machine shall be supported by a minimum two-year or one-million-cycle manufacturer’s warranty to ensure long-term reliability.

F. Schedule & Final Deliverable

1. The Supplier shall complete procurement and delivery of the fully assembled sandbagging machine by the mutually agreed-upon delivery date.

2. All testing, documentation, warranty information, and required components shall be provided prior to final acceptance, ensuring timely completion of the contract deliverable.

3.2. 3.2. Required Equipment Components

The complete sandbagging system shall include all essential integrated components necessary for full operation under both standard and remote conditions. At a minimum, the equipment package shall include:

A. Generator

1. A properly sized, fully compatible generator capable of supplying continuous power to all sandbagger systems and electrical components, ensuring full operational capability in locations without access to utility power.

B. Dual Hopper Agitators

1. Two (2) integrated hopper agitators engineered to maintain steady material flow and support efficient processing of wet, sticky, or otherwise difficult-to-handle materials.

C. Inline Industrial Sewing System

1. A fully integrated inline sewing system designed to seal filled bags as part of the normal sandbagging process, supporting high-volume, continuous production.

4. 4. ........................................... DELIVERY TERMS AND CONDITIONS

A. Delivery of supply is F.O.B Solano County, Sheriff's Office - Office of Emergency Services located at 530 Clay Street, Fairfield, CA 94533.

B. Bidder shall schedule one-time delivery to take place on November 15, 2026 but no later than the date the County agrees upon award.

C. The County reserves the right the confirm/modify the actual delivery date in the Purchase

Order.

5. 5. .......................................................................... PRICING PROPOSAL

BIDDER OFFERS AND AGREES TO FURNISH THE ABOVE ARTICLE(S) AT THE PRICES AND

TERMS STATED SUBJECT TO THE INSTRUCTIONS AND CONDITIONS OF THIS RFQ.

Note: for complete details, delivery terms and other requirements, please refer to the details in this

RFQ.

PRICING TABLE

Please ensure the delivery fee reflects any applicable fuel surcharges.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Sandbagging Machine 1 Each

2 Delivery Fee to Fairfield, CA 1 Each

3 Minimum Two-Year or

One-Million-Cycle Manufacturer’s

Warranty

1 Each

TOTAL

6. 6. ........................................................ ELECTRONIC BID SUBMITTAL

6.1. 1. The undersigned offers and agrees to furnish the above article(s) at the prices and terms stated subject to the instructions and conditions of this RFQ.*

☐ Please confirm

*Response required

6.2. 2. Bid Validity - 45 Day Period:* Bidder confirms that its bid shall be valid for a period of 45 days after RFQ closing date.

*Response required

6.3. 3. Specification Confirmation:* Did you bid on the item(s) per the specifications provided?

☐ Yes

☐ No

*Response required

When equals "No"

6.3.1. 3.1. Alternative Specifications:* If proposing alternative products, bidders must attach the specifications of said products here.

*Response required

6.4. 4. Subcontractor Listing:

If Bidder will use subcontractors to assist with providing the goods/services requested in this solicitation, bidder must upload details of said subcontractors here. The County reserves the right to deny or accept subcontractors and subcontracting.

6.5. 5. Non-Collusion Declaration Pursuant to Public Contract Code Sec.

7106*

The undersigned declares: I am the authorized representative of the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed.

*Response required

6.6. 6. Certification of Compliance:* The bidder does hereby make certification and assurance of the Proposer’s compliance with:

The laws of the County of Solano:

http://www.codepublishing.com/CA/SolanoCounty/

Title VI of the federal Civil Rights Act of 1964:

https://www.justice.gov/crt/fcs/TitleVI-Overview http://www.codepublishing.com/CA/SolanoCounty/ https://www.justice.gov/crt/fcs/TitleVI-Overview

Title IX of the federal Education Amendments Act of 1972:

https://www.justice.gov/crt/title-ix-education-amendments-1972

The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:

https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:

https://www.ada.gov/pubs/adastatute08.htm

All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America, The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and, The condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this IFB for Sandbagging Machine.

*Response required

6.7. 7. County Reservations:* The County of Solano exclusively reserves the sole and independent rights to make an award in whole or in part or any varying combination if deemed will be in the best interest of the County. The award may not necessarily be to the lowest bidder but to the lowest responsive and responsible bidder able to render services and perform the associated work in support of the County stated within the RFQ.

Right of Rejection

The County reserves the right to reject any and all proposals, or to cancel this RFQ in part or in its entirety.

The County reserves the right to waive any variances in proposals provided such action is in the best interest of the County.

The County reserves the right to amend this RFQ at any time. The County also reserves the right to cancel or reissue the RFQ at its sole discretion.

Any proposal received which does not meet the stated pre-requisites of this RFQ for

Sandbagging Machine, may be considered to be non-responsive, and may be rejected.

https://www.justice.gov/crt/title-ix-education-amendments-1972 https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity https://www.ada.gov/pubs/adastatute08.htm

The County may reject any proposal that does not comply with all of the terms, conditions, and performance requirements as stated within the RFQ.

To cancel any award and re-solicit proposals for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

To cancel any award and re-solicit bids in the event services cannot commence with ten (10) days after the specified date for start of work.

To reject any and all proposals considered not to be in the best interest of the County.

To waive any and all minor irregularities in proposals.

To reduce or increase any specification, in whole or in part due to changes in budget allocations.

I declare under penalty of perjury under the laws of the State of California that I have read the above Reservations as stated by the County of Solano.

*Response required

6.8. 8. Debarment Certification: * By submitting a bid, offer, proposal, or quote to the County of Solano, and under penalty of perjury, I, the Proposer, hereby certify that the Prospective Contractor and its officers, directors, and employees:

• Are not currently suspended, debarred, or otherwise excluded from participation in any federally funded program;

• Have not been convicted of any offense related to the provision of federally funded goods or services, nor previously suspended, debarred, or declared ineligible for participation in such programs; and

• Are not aware of any ongoing investigations or circumstances that may result in suspension, debarment, or exclusion from participation in federally funded programs.

Prospective Contractors shall attach acceptable proof of non-debarment to this certification. Acceptable documentation includes:

• A current SAM.gov “Active” registration status showing no exclusions; or

• A printed SAM.gov “Entity Status” or “Exclusions” report.

This representation shall remain in effect throughout the term of any contract awarded.

If the Prospective Contractor becomes aware of any change in its debarment status at any time, it shall immediately notify the County in writing.

The Prospective Contractor authorizes the County to independently verify suspension and debarment status. False certifications may subject the certifier to criminal prosecution and administrative sanctions.

I certify that I am duly authorized to make this declaration on behalf of the company named above.

*Response required

6.9. 9. Firm's Disclosure of Criminal and Civil Proceedings: * Describe all ongoing and past civil and criminal proceedings within the last 10 years. Indicate the status of current proceeding and the outcome of closed or completed actions. Also, describe, if any, how the outcome of actions impacted company business operations.

Note: if no civil and criminal proceedings within the last 10 years, please indicate.

*Response required

6.10. 10. ****Optional**** Additional Information:

Please provide any additional or relevant information that you would like to have considered by the County of Solano.

6.11. 11. Bidder Accepts County Terms and Conditions Without Qualification?* ☐ Yes

☐ No

*Response required

When equals "No"

6.11.1. 11.1. What qualifications (i.e., exceptions or conditions) are being requested by the Bidder?* If the Bidder takes exceptions, please attach qualifications here. The County is under no obligation to accept your qualifications; however, they will be reviewed on a case-by-case basis.

*Response required

6.12. 12. Bidder Declaration: * Bidder declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct, and that this declaration is executed by an authorized representative of the firm.

*Response required

6.13. 13. Signature Page: *

Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

• Signature_Page_RFQ-OG.pdf

*Response required

7. 8. ........................................ STANDARD TERMS AND CONDITIONS

Standard Terms and Conditions, which are incorporated by reference in the Purchase Order as result of this solicitation, are available at:

https://www.solanocounty.gov/purchase-order-terms-conditions https://government-project.s3.us-west-2.amazonaws.com/48083/f31ca42e-66b9-4d78-90b9-4eb51285a1c7_Signature_Page_RFQ-OG.pdf https://www.solanocounty.gov/purchase-order-terms-conditions

7. 8. STANDARD TERMS AND CONDITIONS