Sampling Cartridges - Att A_1 .docx

illinois.gov/iema ready.illinois.gov

Sampling Cartridges – ATTACHMENT A

Please complete the Mandatory Specifications, Pricing Table, and Company Contact Information and submit by the due date and time listed in BidBuy.

Mandatory Specifications:

Vendors are to specify whether each of the Mandatory Requirements is agreed to and satisfied by checking the appropriate “Met” or “Not Met” box, and where appropriate, provide the requested information. Vendors should complete the “Vendor Narrative” section to explain how they meet the requirement or provide requested information and/or include other documentation that provides additional detail.

If any mandatory requirement is not met, or requested information is not provided, the entire bid will not be considered. If all responding vendors fail to meet a particular mandatory, that mandatory may, at the sole discretion of the State, be removed so the evaluation process may continue.

Mandatory Specification M1: Cartridge Assembly – The radioiodine and particulate filter cartridge bid must be assembled inside the screen as shown below:

Flow Direction

Screen

Particulate Filter

Charcoal Media

Screen

☐ Met ☐ Not Met

Vendor Narrative:

Mandatory Specification M2: Cartridge Labeling – The radioiodine and particulate filter cartridge bid has no labels adhered to the outer surface.

☐ Met

Vendor Narrative:

Mandatory Specification M3: Cartridge Diameter – The cartridge diameter cannot have any taper end-to-end.

☐ Met

Vendor Narrative:

Mandatory Specification M4: Cartridge Finish – The radioiodine and particulate filter cartridge bid does not have a dark, shiny finish. (The sensor beam would not reflect correctly.)

☐ Met

Vendor Narrative:

Mandatory Specification M5: Cartridge Marking – The radioiodine and particulate filter cartridge bid is marked such that the air stream encounters the particulate filter before the charcoal filter.

☐ Met

Vendor Narrative:

Mandatory Specification M6: Cartridge Contents – The radioiodine and particulate filter cartridge bid contains TEDA impregnated charcoal, US 20 x 30 mesh in a flat sided plastic cartridge with a 0.3-micron particulate filter assembled inside the screen face of the cartridge.

☐ Met

Vendor Narrative:

Mandatory Specification M7: Pressure Drop – The pressure drop in the entire assembly of the radioiodine and particulate filter cartridge bid must be less than 2.5” Hg at 5CFM.

☐ Met

Vendor Narrative:

Mandatory Specification M8: Methyl Iodine Retention – The methyl iodine retention on the radioiodine and particulate filter cartridge bid should be greater than 75% at 5CFM with 168-hour equilibration and intermediate term (24-hour) sampling.

☐ Met

Vendor Narrative:

Mandatory Specification M9: Cartridge Brand – The radioiodine and particulate filter cartridge bid is Radeco Brand, Part Number 0750-69P Model PS-400. (This brand has been found to be compatible with our system. Other cartridge brands may not be sensed correctly or may get stuck in the chute requiring a technician to clear the system.)

☐ Met

Vendor Narrative:

Pricing Table:

Enter the proposed per unit rates for the radioiodine and particulate filter sampling cartridges below. Note that the per unit costs should be inclusive of shipping to 1301 Knotts St. (Rear), Springfield, IL 62703-5326.

All units purchased during the term of the resulting contract will be done as an order against the master contract via a Basic Ordering Agreement (BOA). There are no guarantees for minimum quantities of cartridges to be purchased, although IEMA estimates purchasing approximately 2400 units per year.

07/01/2021 – 06/30/2022 Cost per Unit 07/01/2022 – 06/30/2023

Radioiodine and particulate filter sampling cartridge (Radeco Brand, Part Number 0750-69P Model PS-400)

CONTACT INFORMATION

Company Name

Company Address

City, State, Zip

Company Contact

Phone

Email Address

Date

Notes to Vendor:

· All quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.

· The State reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

· Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach a separate page describing his/her proposal for equipment or services.

· All products will be new and carry a minimum one-year warranty and/or support from date of delivery.

· Award will be based on the sum total for all products.

· If this form is not filled out in its entirety, the quote/offer may be disqualified.

· Vendor shall not bill for any taxes unless accompanied by proof the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and federal tax exemption information.

image1.jpeg