Sample3-YearLineItemBudgetNarrative.pdf

BUDGET JUSTIFICATION Total Year 1-3 FEDERAL REQUEST:

A. Personnel: Year 1 Year 3

TOTAL FEDERAL REQUEST: ................ $201,457

Year2

$218,315 $224,866

Total

$644,638

Personnel and FTE Annual FTE Salary Salary Salary Salary Request

Salary Request Request Year Request Total

Yearl 2 Year3

Staff 1 $189,600 10% $18,960 $19,529 $20,115 $ 58,604

Staff 2 $189,600 15% $28,440 $29,293 $30,172 $ 87,905

Staff 3 $ 94,059 20% $18,812 $19,376 $19,957 $ 58,145

Staff 4 $ 86,160 10% $ 8,616 $ 8,874 $ 9,141 $ 26,631

Staff 5 $ 98,494 15% $14,774 $15,217 $15,674 $ 45,665

TBA Program $ 60,130 100% $60,130 $61,934 $63,792 $185,856 Coordinator

TBA Biostatistician $134,000 15% $20,100 $20,703 $21,324 $62,127

TBA Media/ $ 70,000 15% $10,500 $21,630 $22,279 $ 54,409 Communications Year 2 &3 Position 30% TBA Technology $ 84,500 25% $21,125 $21,759 $22,412 $ 65,296 Support

TOTAL $201,457 $218,315 $224,866 $644,638

REQUESTED:

JUSTFICATION/NARRATIVE:

Staff 1 will serve as project Principal Investigator FTE at 10% and is subject to the federal salary cap.

Staff 1 will have the overall administrative responsibility for carrying out the project. Staff 1 will be responsible for all program related matters within the project and within the subgrantee project. Staff 1 will conduct projects meetings with all project staff, monitor progress and communicate with subgranttees to assure project fidelity. Staff 1 will be responsible for overseeing all budget related matters including oversight of the subgrantee projects. He will meet on a weekly basis with the dedicated financial manager to review all budgetary matters. The meeting will address weekly and monthly financial reports as generated by the agency utilizing the sophisticated project dedicated SAP software. Weekly staff meetings will monitor and track both agency and subgrantee progress, technical assistance requests, project evaluation responsibilities, and timetable compliance. He will immediately address identified problems within the agency and with subgrantees through established counterpart relationships with their designated project officers. Staff 1 will be responsible for project coordination, FNS consultation, publications and the timely preparation and submission of all reports to FNS. He will assure all activities are completed on time within budget and of high quality.

Staff 2 will serve as co-Principal Investigator (Pl) on this project for years 1- 3 FTE at 15% and is subject to the federal salary cap. She will work with Staff 1 on the overall administrative and financial management of the project, and will lead the administration of the grants program. Staff 2 will meet weekly with staff to monitor project progress, address any methodological questions that arise and oversee the evaluative responsibilities of the subgrantee projects. Staff 2 will bring her expertise to bear on the evaluative, epidemiological and nutritional focus that are at the core of the project. Her broad based academic expertise coupled with her WIC experience and knowledge will assure a comprehensive understanding of the range of methodological issues that will arise in executing the study. She will coordinate the HPRIL technical assistance responsibilities and assure it is provided in a timely manner Staff 2 will provide the professional and methodological expertise to assure quality execution of the study and quality results.

Staff 3 will serve as a co-Investigator on the project for years 1- 3 FTE at 20%. Staff 3 is a Licensed

Dietetic Nutritionist and a Registered Dietitian and High Risk Nutritionist for the WIC Program. Staff 3 will contribute to the administrative responsibilities while bringing her nutritional expertise, academic background and clinical experience to support this complex nutrition based program. She will meet on a weekly basis with the agency staff and oversee staff responsibilities and program operations. Staff 3 by virtue of her academic expertise coupled with her continuing clinical WIC role and client engagement will assure .that all activities conform to WIC requirements, nutrition education protocols and are responsive to client sensitivity as well as client burden. She will lead the subgantee meetings, provide expertise on the refinement of research designs, and evaluation methods. She will serve as the primary contact for the sub-grantee projects.

Staff 4 will serve as co-Investigator on the project for years 1- 3 FTE at 10%. She is an experienced

Behavioral Scientist and Health Educator and will be integral to Project implementation. She has extensive training and experience in maternal and child health and health and nutrition education. She will provide technical expertise on the incorporation of research into WIC setting and provide technical assistance on qualitative research methods. As a behavioral scientist coupled with her current activities in the WIC program, she has the background and experience to oversee the sugrantee project. In addition her background will contribute to the provision of technical assistance as well as project evaluation.

Staff 5 will serve as the financial administrator on this project for years 1- 3 FTE at 15%. She has more than 15 years' experience administering the WIC program, reviewing WIC expenditures, and filing monthly State reports as well as annual summaries of WIC expenditures. In addition Staff 5 has managed intermittent State and FNS WIC audits. Equally important is her knowledge of WIC regulations and prohibited transactions. Weekly meetings will monitor and track both agency project expenditures as well as subgrantee expenditures, identify in real time any deviation or potential problem and quickly respond immediately to resolve any identified problems within the agency and through establish counterpart relationships with the subgrantee project officers.

Program Coordinator (TBD) We plan to hire a full-time person with a nutritional background to manage and coordinate the cooperative agreement and serve as one of 2 principal contacts for the sub-grantees for administrative issues on the project for years 1- 3 FTE at 100%. This person is ideally a master's level professional (or equivalent experience) with experience in research program management, knowledge of

WIC, scientific event planning, report writing as well as manuscript preparation.

Statistician (TBD) We plan to identify a JHSPH statistician on this project for years 1- 3 FTE at 15%, to provide technical assistance to the sub-grantees and to other projects as identified by USDA. The statistician will be master's or doctoral trained (or equivalent experience) and familiar with program evaluation methods, particularly within the realm of service quality improvement research. The FTE is

15%.

MIS/Technology Specialist (TBD) This position is important to the success of the project is the training and support of sub-grantees in the manipulation of their administration database (such as WOW) for research problem definition and intervention evaluation. This person would have bachelor's degree or higher, data analysis/information system experience, experience with evaluation methods, WIC MIS would be a plus. Years 1- 3 FTE at 25%.

Media/Communication Specialist (TBD) We plan to identify an expert in communications to provide expertise in development and maintenance of our website content and as the project progresses in the development of dissemination materials for the project overall and in support of the sub-grantees.

Public health related communication experience, solid writing skills and creativity are requirements for this position. The FTE is 15% in year 1 and increases to 30% in years 2 and 3 as the needs for production of dissemination materials increases.

We require 3% salary increases are factored into the budget for years 2 and 3.

B. Fringe Benefits:

TOTAL FEDERAL REQUEST

FB request on Salary Year 1 fringe Amount @34% Federal base on total Rate Agreement Salary of

$201,457x34%

Total Requested $68,495

Year 1

$68,495

Year 2 fringe base on total Salary of

Year 2

$74,228

Year 3

$76,454

Year 3 fringe base on total Salary of

$218,315x34% $224,866x34%

$74,228 $76,454

Total

$219,177

Total Request Federal Fringe Benefits based on total Salary $644,638 X 34%

$219,177

Personnel Sal Request Fringe Total Fringe for year

Rate 1

Staff 1 $18,960 34% $ 6,446

Staff2 $28,440 34% $ 9,670

Staff 3 $18,812 34% $6,396

Staff 4 $8,616 34% $2,929

Staff 5 $14,774 34% $ 5,023

TBA Program Coordinator $60,130 34% $20,444

TBA Biostatistician $20,100 34% $ 6,834

TBA Media/Communications $10,500 34% $ 3,570

TBA Technology Support $21,125 34% $ 7,183

Total Vear 1 Fringe Benefit $68,495

Personnel Sal Request Fringe Total Fringe for year Rate 2

Staff 1 $19,529 34% $ 6,640

Staff 2 $29,293 34% $ 9,960

Staff 3 $19,376 34% $ 6,588

Staff 4 $ 8,874 34% $ 3,017

Staff 5 $15,217 34% $ 5,174

TBA Program Coordinator $61,934 34% $21,058

TBA Biostatistician $20,703 34% $ 7,039

TBA Media/Communications $21,630 34% $ 7,354

TBA Technology Support $21,759 34% $ 7,398

Total Year 2 Fringe Benefit $74,228

Personnel Sal Request Fringe Total Fringe for year Rate 3

Staff 1 $20,115 34% $ 6,839

Staff 2 $30,172 34% $ 10,258

Staff 3 $19,957 34% $ 6,786

Staff4 $ 9,141 34% $ 3,108

Staff 5 $15,674 34% $ 5,329

TBA Program Coordinator $63,792 34% $21,689

TBA Biostatistician $21,324 34% $ 7,250

TBA Media/Communications $22,279 34% $ 7,575

TBA Technology Support $22,412 34% $ 7,620

Total Year 3 Fringe Benefit $76,454

JUSTFICATION/NARRATIVE:

Fringe Benefits: The fringe benefit rate is 34% for full time employees.

C omponent Full Time/ Part Time

FICA 6.60%

Unemployment 0.11%

Worker's Comp 0.12%

Retirement 11.26%

Medical, Life, Dental 10.33%

Disability 0.43%

Tuition 0.38%

Administration 0.75%

Vacation Leave 4.03%

TOTAL 34.00%

C. Travel:

TOTAL FEDERAL REQUEST

Purpose Rate

.54 per mile based on 100 miles round trip (100 miles

Local travel from State

Agency to

USDA/FNS for

5 team members

X .54 X 5 persons)

$16.00 for each staff

Local travel

(parking at FNS for 5 staff member

$500(2 persons x 2 trips)

Non- Local travel (Airfare for staff to provide TA)

$250(2 persons x 2 trips x 3 days)

Per Diem for 2 staff to provide TA for

3 days

Year 1

$5,350

Year 1

$270

$80

$2,000

$3,000

Year 2

$5,000

Year 2

$2,000

$3,000

Year 3

$5,350

Year3

$270

$80

$2,000

$3,000

Total

$15,700

Total Requested

Federal

$ 540

$ 160

$6,000

$9,000

Funds are requested to support: a. local travel of staff from State to USDA/FNS (years 1 and 3); and b.

non-local trips for staff to provide technical assistance to sub-grantees and special projects

1) Local staff travel to Arlington, VA for Orientation and Closeout meetings, plus parking. Mileage

(.54) x 100 miles x 5 persons= ($270)

Parking $12 for 2 persons x 2 trips x 3 days= ($144) for a total federal request= $700

2) Non-local travel to provide technical assistance. It is anticipated that 2 staff will complete 2 trips per year.

3) Airfare ($500) x 2 persons x 2 trips x 3 years= $6,000

Per Diem ($250) x 2 persons x 2 trips x 3 years= $3,000; included in Per Diem, lodging, parking, transportation, and food.

D. Equipment:

TOTAL FEDERAL REQUEST .......... N/A

E. Supplies:

TOTAL FEDERAL REQUEST

Description of Rate

Items

2 computers 2 X $1,500 and Printers

Materials and $4,000 per supplies year

$.10 per copy@

Scan/copying usage charges

5,000 copies per year

Printing $2,500 per services year

Total Federal

Request

JUSTFICATION/NARRATIVE:

Year 1

$10,000

Year 1

$3,000

$4,000

$500

$2,500

$10,000

Year2

Year 2

$7,000

$4,000

$500

$2,500

$7,000

Year3

$4,000

$500

$2,500

$7,000

Year 3

7,000

Total

$24,000

Total Request

$ 3,000

$12,000

$ 1,500

$7,500

$24,000

Funds are requested for 2 computers and 2 printers for direct use in the administration of the research project. (2*$1500=$3000) and this would include computer, software, monitor, and printer).

Materials and supplies are estimated at $4000 each year, this would include:

Computer supplies: toner/ ink cartridges, flash drives estimated to be $2400

Office supplies: pens, pencils, binders, clips, folders, highlighters, tape, staples, notepads, sticky notes, and paper are estimated to be $1000 Mailing supplies: envelopes and labels are estimated to be $200 Other supplies: AV charges, and software licenses are estimated to be $400

Copying services @ $ .10; estimate 5,000 per year ($500/per year).

Printing Services ($2,500 per year) to print meeting materials, training manuals, reports, posters, and other professional meeting materials for dissemination and presentations.

F. Contract Services: Year 1

TOTAL FEDERAL REQUEST...... $253,200

Name/Service Rate Year 1

Year2

$439,500

Year2

Contractual

5 Person Advisory $200x 5 $2,000 $2,000 Board Advisory members

4 Experts for $300 x 4 $1,200 proposal reviews Experts

Subcontracts includes WIC State 5 awards x $250,000 $437,500 and Local Agencies $150,000

Payments will be disbursed accordingly

See budget justification

Total Requested $253,200 $439,500

JUSTFICATION/NARRATIVE:

Contractual Services

Year3

$64,500

Year3

$2,000

$62,500

$64,500

Total

$757,200

Total Request

$6,000

$1,200

$750,000

$757,200

Funds ($3,200) for contractual services are requested to support 2 activities in year 1.

1) We will assemble a 5-person advisory board to provide overall guidance on the execution of the project bi-annually over the 3 years of the project. We will seek a diverse membership on the advisory board, including members knowledgeable about WIC ( e.g., cun-ent Head ofWIC State Agency), program evaluation methods and metrics (WIC researcher), mobile technologies, WIC nutritionists/WIC clients, and vendors. We will also seek geographic diversity and experience.

$200 x 5 persons x 2 times per year = $2000

2) We will assemble a panel of 4 experts to review and rank proposals for potential funding with the composition to be determined based on the proposal received. We will need WIC expertise, statistical expertise, with other areas to be determined.

$300 x 4 persons x 1 time for year 1 = $1,200

Subcontracts

We will solicit proposals from WIC state agencies and/or local agencies for research projects to test interventions to improve retention/participation of children 1-4 years of age in WIC. We plan to award 3-5 agencies $150,000 to $200,000 for 18 months. We have illustrated the payments here as 5 awards of $150,000, disbursed as $50,000/project in year 1, $87,500/project in year 2 and a final payment of $12,500/project in year 3 of the project. Costs to be included in the subcontracts would include salary for project personnel, research related supplies and materials, publication/dissemination costs, and travel to the State Agency and per diem for 1.

Year 1: $50,000 x 5 projects = $250,000

Year 2: $87,500 x 5 projects = $437,500

Year 3: $12,500 x 5 projects = $62,500

Total: $150,000 x 5 projects = $750,000

G. Construction:

TOTAL FEDERAL REQUEST ....... N/A

H. Other: Year 1

TOTAL FEDERAL REQUEST...... $5,020

Description of Items Rate

Postage/Courier service $500

Webcast Services $1,000 per event

Communications/telecom $210per months x

12 months

Publication charges/open access

Total Federal Request

Year 2

$6,020

Year 1

$500

$2,000

$2,520

$5,020

Year 2

$500

$3,000

$2,520

$5,000

Year3

$5,020

Year3

$500

$2,000

$2,520

$5,000

$11,020 $10,020

Total

$16,060

Total

Request

$ 1,500

$7,000

$7,560

$10,000

$26,060

A request for other expenses are needed for postage/courier services ($500/per year)

Webcast services and preparation, support and recording is estimated at $1000/event which includes

$1,000 for recordings, and internet fees during the conference. We budgeted 2 such events during year

1 and year 3; 3 events during year 2.

Telecom/Communications charges: ($210/mo/$2,520 per year), Publication/open access charges includes charges are estimated at $5000/year in years 2 and 3.

I. Indirect Cost:

TOTAL FEDERAL REQUEST

Year 1

Total Direct $543,522

$418,522 Modified Direct (only the first $25,000 @ 29.5% IDC will be applied to the each of the 5 subcontracts)

Total IDC $123,464

Requested

Year 1

$123,464

Year 2

$755,063

$317,563

$93,681

Year 2

$93,681

Year 3

$388,190

$325,690

$96,079

Year3

$96,079

Total

$313,224

Total Requested

$1,686,775

$1,061,775

$313,224

JUSTFICATION/NARRATIVE:

Indirect Costs Rate

State Agency has negotiated an IDC rate with the Department of Health and Human Services (DHHS).

The State Agency applies a 29.5% Facilities and Administration rate and requests the amount of $313,224.00 based on a modified direct amount of $1,061,775.00.