FY19SummerEBTRFA.pdf

Thank you for participating in today’s webinar.

We will begin soon!

• Chat box for questions to the presenters (bottom left corner)

• Today’s webinar is being recorded

Before we start…

Summer EBT Demonstration

2019 Request for Applications (RFA)

Food & Nutrition Service

Anne Fiala Child Nutrition

Programs

Dawn Addison Grants Management

Today’s Webinar:

• Overview

• Funding priorities

• Application requirements

POLL

For which type of agency do you work?

1. School meals

2. WIC

3. SNAP

IMPORTANT DATES

• RFA opened:

October 31, 2018

• RFA closes:

January 2, 2019

• Anticipated funding announcements:

February 2019

Purpose of the Summer Demos

To develop and test innovative methods of providing access to food for children during the summer months when schools are not in regular session to reduce or eliminate the food insecurity and hunger of children; and improve the nutritional status of children.

FY2019 Funding

• FY19 - $28 million additional funding from Congress

• Unspent funds from prior years

FY19 RFA

USDA seeks to:

• Test innovative strategies to operate projects efficiently, effectively, and with integrity

• Support projects that will advance research priorities

• Fund multi-year projects that will provide benefits for three summers

Who can apply?

• State agencies that administer:

• National School Lunch Program

• School Breakfast Program

• SNAP

• WIC

• Indian Tribal Organizations operating WIC

• For food package model, WIC EBT must be statewide by January 1, 2019

• Only one application per State or ITO

•Funding priorities – page 5 •Demonstration Details – pages 8-19 •Demonstration deliverables – page 19 •Eligibility requirements for applicants – page 22

•Application review information – page 31 •Application template – begins on page 46

Critical RFA Sections

1. New projects

2. New projects providing benefits to eligible children beginning in summer 2019

3. Part of a statewide strategy

4. Effective coordination among partners to provide superior customer service

Funding Priorities

New Projects

1. New projects led by State agencies that have not served as the lead agency or a partner agency in a prior year

2. New projects that will serve children in summer 2019

• FNS Summer Meal Programs

• Summer Food Service Program and

Seamless Summer Option

• Other Federal, State, Local, Non-governmental programs

• 22 million children receive free and reduced price meals through NSLP but only 3.8 million (1 in 6) participate in Summer Meals

Statewide Strategy

Coordination and Customer Service

1. Close collaboration among agencies and schools

2. Seamless transition between school and summer

3. Successful operations

Integrity and Costs

• Monitor and evaluate project integrity, efficiency, and costs

• Evaluate risks for improper payments

• Ensure high levels of project integrity

• Track and analyze administrative costs

Bonus Points

Category Value

New 20 points

New and offering benefits in summer 2019 20 points

Part of Statewide plan 10 points

Coordination and customer service 10 points

Technical Scoring Criteria Category Value

Demonstration design and implementation 50 points

Administrative structure 15 points

Management plan 15 points

Budget 20 points

Application Template: Attachment A

• Follow template in Attachment A

• Beginning on page 46

• Demonstration Details

• Beginning on page 8

• Data and deliverables

• Beginning on page 19

• Letters of support, MOUs

• Referenced on pages 15 and 52

Project Narrative

• Chronological

• Details for first year

• Major milestones in following years

• Activities, dates, responsible party

• Several pages

• Reasonable and realistic

Timeline

Timeline: Sample Schedule

Budget Narrative

• Line item budget in table format

• Include a brief paragraph to clarify

• Link each budget item to grant activities and goals

• Check your math!

• Narrative and line-item budget

• Identify fiscal year in line-item budget

• Narrative identifies start-up and ongoing costs

• Pre-award at your own risk

• Separate LOCs and ASAP accounts

Administrative Costs

Budget

• Line items should be connected to project activities

• Personnel costs should be realistic

• Adjust FTE to account for the time needed to hire

Data specialist (Pat Doe)

40 hrs/wk x $25/hr x 6 mos. for 3 years (18 months)

$72,000

• Staff

• IT programming

• Vendors and contractors

• Outreach and customer service

• Translations

Activity costs

SNAP, WIC, NSLP, and other partner program funds may not be used, and vice versa

• Pages 19-21 of the RFA

• Includes:

• Implementation Updates

• Quarterly Progress Reports

• Quarterly Financial Reports

• EBT Issuance and Transaction Data

• End of Summer Reports

• Final Financial Report

• Final Progress Report

• Other reports as requested by USDA

Deliverables

Other Important Points

• Funds awarded as a cooperative agreement

• Subsequent years

• Register now, don’t wait

• Checklist on page 3 of the RFA

Collaborate

• Identify needs

• Identify and create partnerships

• Leverage resources

It Takes a Village A variety of people:

• Successful Grant Writers

• Subject Matter Experts (SMEs) for:

• school meal programs

• EBT programs

• SNAP/WIC

IMPORTANT DATES

• RFA opened:

October 31, 2018

• RFA closes:

January 2, 2019

• Anticipated funding announcements:

February 2019

Q&A

Please type your questions into the questions box at the lower left side of your screen.

However, technical questions should be formally submitted to Dawn Addison at

Dawn.Addison@fns.usda.gov

Wrap-up

For additional questions, please email:

Dawn.Addison@fns.usda.gov