SAMPLE_VEHICLE_DECALS_AND_MARKINGS_(REFERENCE_IMAGES).pdf

This is a reference image document for the City of Pasadena Public Works Department, Building Systems and Fleet Management Division's procurement of vehicle decals and markings for the municipal fleet. The City seeks to procure exterior-grade vinyl decals, markings, and lettering materials including 2-inch black vinyl lettering (800 letters and 400 numbers), City seal decals in 8-inch and 4-inch sizes (75 and 150 units respectively), safety decals such as "Fire Extinguisher Inside," "Vehicle Makes Wide Turns," and "Frequent Stops" (75, 50, and 50 units respectively), miscellaneous custom decals (50 units), and routine delivery fees (25 units). All materials must be manufactured from cast vinyl comparable to 3M Scotchcal 180 Series for non-reflective applications and 3M Scotchlite 680 Series for reflective decals, with minimum 5-7 year outdoor durability and UV and weather resistance. The bid release date is March 27, 2026, with a question submission deadline of April 6, 2026 at 2:00 PM and a bid submission deadline of April 20, 2026 at 3:00 PM. Standard delivery is required within 5-7 business days for commonly used decals and 1-2 weeks for specialty metallic decals. The contract term is five years from execution, subject to City approval, with no optional extensions.

Award will be made to the lowest responsive and responsible bidder based on evaluation criteria including material quality, bidder capability, financial resources, character and reputation, and performance history. The procurement includes federal compliance requirements applicable to HUD-assisted projects, including Davis-Bacon Act prevailing wage provisions and Section 3 employment requirements with benchmarks of 25 percent total labor hours by Section 3 workers and 5 percent by Targeted Section 3 workers, representing 15-25 percent of total available award points. All bidders must submit a Vendor Questionnaire, Declaration of Non-Collusion, federal certifications, Unique Entity Identifier from SAM.gov, and a bid bond of 5 percent of total bid price. Vendors must hold a City of Pasadena Business License and comply with Equal Employment Opportunity provisions and applicable wage ordinances. A sales tax adjustment of 1.75 percent applies for qualifying local bidders. No specific budget range or award value is disclosed; payment will be made only for items ordered and accepted, with the City retaining 5 percent of the contract amount until the Labor Standards Enforcement File is completed and final clearance is issued.