Sample SOW.docx

San Francisco VA Medical Center 4150 Clement St.

San Francisco, CA 94121

SAMPLE SOW

1. Background Use of flow cytometers to sort live cells and histology services are an integral part of my proposed VA merit award. Flow cytometers are expensive equipment, requiring weekly maintenance, that are not feasible for most individual research labs to purchase and maintain on their own. Consequently, most academic/VA laboratories use a nearby core facility which hosts/maintains flow cytometers. The core also offers histology services.

Project Scope The VA merit award involves flow sorting and histology services for each of the sampled patient biopsies.

2. Specifications

A core facility that meets the following requirements:

1) Well maintained flow cytometers.

2) Established histology services

3) Close proximity to our laboratory so that we can bring over live viable cells without them dying off, rendering the experiment useless.

This contract pertains to the rental of specialized laboratory equipment, specifically flow cytometers. VA laboratory personnel will transport cells to the designated laboratory facilities. These cells will then be analyzed using the flow cytometry equipment to evaluate protein expression levels. The process generates computer-generated report files containing only analytical data. It is important to note that no identifiable VA patient information is involved in any stage of this procedure. The samples will be securely transported to prevent unauthorized access until they reach the designated location.

There is one facility within a reasonable radius that meets these qualifications, the Gladstone flow cytometry and histology core. They are the only core set up to use the exact staining protocol required for the specialized downstream immunohistochemistry.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

Records Management Language

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e- mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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