Sample_Insurance_Certificate.pdf

This is a Sample Insurance Certificate document related to a competitive sealed bid procurement by the City of Pembroke Pines, Florida, for epoxy flooring replacement services at Charles F. Dodge City Hall. The project involves complete epoxy installation and renovation of the Great Hall flooring using the Sherwin-Williams Resuflor Deco Flake BC system with a nominal thickness of 20-30 mils, including demolition, surface preparation, moisture testing, primer application, topcoating, and sealant application. The contractor must submit comprehensive documentation including product data, installer certificates, material certificates, maintenance data, and color samples prior to installation, with a mandatory pre-installation conference and full-thickness mockups on a 16 square-foot area for architect approval. The mandatory pre-bid meeting is scheduled for March 3, 2026 at 10:00 a.m., with questions due by March 17, 2026 at 6:00 p.m. and final answers issued by March 23, 2026. Electronic bids are due by 2:00 p.m. on March 31, 2026, with public bid opening at 2:30 p.m. the same day. The City Commission will recommend award on May 6, 2026, with Notice to Proceed issued by May 20, 2026. Work must be performed only on weekends and Thursday evenings after 5:00 p.m. until Sunday at 11:00 p.m., with completion required within 25 calendar days from Notice to Proceed, within a mandatory performance window from July 30, 2026 through August 30, 2026.

The estimated project cost is $150,000, with a proposal security requirement of $10,000 or 5 percent of the total bid amount (whichever is less) from all bidders. Contractors must provide general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation coverage, auto liability insurance, and $2,000,000 umbrella/excess liability coverage, with the City named as additional insured, along with two separate payment and performance bonds each equal to 100 percent of the contract price. The contractor must demonstrate a minimum of five years of experience and provide both a seven-year workmanship labor warranty and seven-year product warranty from the manufacturer. The project applies federal Davis-Bacon prevailing wage requirements and HUD Section 3 provisions, requiring contractors to ensure at least 25 percent of total project hours are worked by Section 3 workers and 5 percent by Targeted Section 3 workers, with mandatory weekly certified payroll reporting using DOL Form WH-347. Liquidated damages are assessed at $964 per day for failure to meet start or completion dates. The City will waive all City-related permit and license fees, with an Owner's Contingency allowance covering any state or county fees. No set-asides exist for disadvantaged enterprises, minority-owned businesses, or women-owned businesses, though Section 3 compliance requirements apply uniformly to all contractors.