Sample Instructions.pdf
PDF 403 KB Posted
- Attached to
- Cadet Raincoat with Pouch West Point FY25 Federal contract opportunity
- Solicitation number
- W911SD25QA031
About this file
This is a sample instructions document for offerors interested in submitting quotes for a Raincoat with Pouch requirement for West Point Military Academy. The document outlines specific submission requirements for interested vendors to provide one sample Raincoat with Pouch size L-R (48-46) by the solicitation closing date of March 18, 2025 at 10:00 AM Eastern Time.
Key requirements include: interested vendors must email their company information to Sonya VanValkenburg by February 26, 2025 at 11:00 AM ET to receive the Purchase Description #349B, shade sample and raincoat pattern (which must be returned); vendors must comply with the Buy American Statute; samples must include proof of manufacturing location and complete company contact information; vendors planning to subcontract must provide subcontractor details in their proposal cover letter; and vendors must submit both the physical sample and completed Past Performance Questionnaire by the closing date. The solicitation number is W911SD-25-QA-031, and samples must be shipped to West Point, NY with a provided shipping label in PDF format. The Government will make one contract award and will not consider vendors who fail to submit both sample and past performance documentation.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Sewing memorandum.docx | DOCX document | |
| W911SD25QA031 Solicitation Raincoat FY25.pdf | ||
| Raincoat PD - 12 Dec 2012.pdf | ||
| Photos Raincoat with Pouch.pdf | ||
| Raincoat Specifications Revised 2017.pdf | ||
| RAINCOAT FY25.xlsx | XLSX spreadsheet | |
| Buy American Act.pdf |
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Text version
SAMPLEINSTRUCTIONS
Instructions to Offerors Sample for RAINCOAT with POUCH
All offerors interested in submitting a quote for this requirement need to follow these instructions. If an offeror does not comply with these instructions, they shall be excluded from consideration of a contract award.
All offerors shall send a sample RAINCOAT with POUCH SIZE L-R (48-46) for evaluation to Ms. Sonya Van Valkenburg at Bldg 681 Rogers Pl, RM-104 West Point, NY10996 by close of Solicitation see box #8 by10:00 am EASTERN TIME
The Contractor hereby adheres to the BUY AMERICAN STATUE (FAR 52.225) when supplying goods and materials relating to this solicitation /award.
Failure to comply with this requirement could result in possible fines and prosecution. Identify the County of Origin for the goods and materials you are supplying: The mailed sample must contain the following information:
Name of Company, Contact Name (First &
Last), Mailing Address, City, State, Zip Code, Direct Phone Number, and Email Address.
PROOF OF WHERE SAMPLE WAS MANUFACTURED.
Name of Company, Contact Name (First &
Last), mailing Address, City, State, Zip Code, Direct Phone Number, and Email Address.
Please include the Solicitation Number (W911SD-25-QA-031) on package.
REQUEST FOR INFORMATION
REQUESTFOR INFORMATION (RFI)
ALL INFORMATION REQUESTS WILL BE
SUBMITTED ON OR BEFORE 3/18/25@ 11:00
52.212-1 ADDENDUM
Sample:By11:00 AM EASTERN TIME on 26 February2025 interested offerors shall send an email to Sonya VanValkenburg at sonya.d.vanvalkenburg. civ@army.mil with the following information:
Name of Company
Contact Name (First & Last)
Mailing Address, City, State, Zip Code, Direct
Phone Number Email
Address
Offeror must provide Shipping label IN PDF FORMAT(ie: FEDEX, UPS) so sample raincoat with pouch can be shipped to interested vendors. approx. weight is as follows.
Weight: Weight: 1 lb Pick Up address:
Marjorie Silva
917Washington Road West Point, NY 10996
Please include the Solicitation Number (W911SD25RA009)in the Subject Line of the email. Upon receipt of your email, Purchase Description # 349B, Shade
Sample and Raincoat Pattern will be sent to the interested offerors for sample production.(THIS SAMPLE MUST BE
RETURNED)
Interested offerors are required to produce one(1) Raincoat with Pouch size L-R (48-46 revised size chart) in accordance with attached purchase description (PD) and patterns. All sewn samples must be submitted with the offeror's quote along with completed Attachment One / Past Performance Questionnaire by the closing date/time of the solicitation see box#8 by 10:00 am EASTERN TIME.
Potential vendors who plan to subcontract shall provide the following information on cover letter of proposal.
Subcontractors company name, location, phone number.
The Government shall make one contract award therefore, if an offeror does not submit a sample, past performance questionnaire with their quote, they will not receive consideration for contract award.
The Government will not be liable for any lost or misdirected quote and or samples.
An offeror may submit their information after 26 February 2025 , however, the Government will not be responsible for an offeror not having sufficient time to receive the Purchase Description# 349B, Shade Sample and Raincoat Pattern, and submit their quote by the solicitation closing date/time by 10:00 am EASTERN TIME.
PLEASE EMAIL TRACKING NUMBER OF YOUR MAILED SAMPLE AND
SOLICITATION.
File details come from the government source that posted it. Updated .