SAMPLE FORMAT FOR REQUEST FOR SUBSTITUTION.docx

This is a sample substitution request form for the Agribusiness Development Corporation of Hawaii, designed to facilitate the approval of alternative products or brands in response to Invitation for Bid (IFB) No. 26-200-004. The procurement involves the furnish and delivery of one refrigerated box truck to Kekaha, Kauai. The form requires bidders to submit technical brochures and variance statements for any substitute items they wish to propose, with all requests directed to Project Manager Ken Nakamoto at ken.t.nakamoto@hawaii.gov. Bidders must clearly identify the specified item, the proposed substitute or model variant, and any variant features; those without variant features should indicate "None" on the form.

The substitution request form must be submitted on the bidder's company letterhead and includes spaces for the requestor's signature and title, establishing a formal documentation process for product alternatives. This procedure ensures that all substitute items proposed by bidders receive advance approval before bid submission, maintaining consistency with the bid requirements established for this procurement. The form serves as the official channel through which bidders communicate proposed deviations from specified equipment standards to project management.