IFB 26 200 004.pdf

State of Hawaii

AGRIBUSINESS DEVELOPMENT CORPORATION

Honolulu, Hawaii

INVITATION FOR BID

IFB-26-200-04

CONTRACT SPECIFICATIONS

Refrigerated Box Truck

Kekaha, Kauai

Notice Date: June 5, 2026

BIDS VIA HIePRO DUE BY:

June 16, 2026

4:00 p.m.

i

IFB-26-200-004

TABLE OF CONTENTS

NOTICE TO BIDDERS …………………………………………………… iii

BID FORM ………………………………………………………………… B-1

SPECIFICATIONS

SPECIAL PROVISIONS …………………………………………………. SP-1

GENERAL CONDITIONS, AG-008 103D (Bound separately) ii

NOTICE TO BIDDERS

COMPETITIVE BIDS for IFB-26-200-004, furnish and deliver one (1) refrigerated box truck to

Kekaha, Kauai, shall be submitted to the Agribusiness Development Corporation (ADC) electronically via Hawaii e-Procurement (HIePRO) before 4:00p.m., Tuesday June 16, 2025.

HIePRO is accessible through the State Procurement Office website at www.spo.hawaii.gov.

General Conditions – AG-008, latest revision shall be made part of the specifications.

Questions relating to this solicitation shall be submitted through HIePRO before

Wednesday, June 10, 2026, 2:00 p.m.

The ADC is accepting sealed bid offers for one (1) new refrigerated box truck in accordance with the specification herein. All costs including taxes and any associated cost shall be included in the bid provided by the Bidder. The truck will be used to transfer freshly picked produce from the fields to a packing and aggregation facility.

The contract will be for 120 calendar days from the official notice to proceed. The ADC reserves the option of extending this contract accordingly to complete the work. The estimated cost of the scope of work is $250,000.00.

The award of the contract, if it be awarded, will be subject to the availability of funds.

iii http://www.spo.hawaii.gov/

BID FORM

Refrigerated Box Truck, Kekaha, Kauai

Procurement Officer

Agribusiness Development Corporation

235 South Beretania St., Ste. 205

Honolulu, Hawaii 96813

Dear Sir:

The undersigned has carefully read and understands the terms and conditions specified in the Bid

Form and Special Provisions attached hereto, and in the AG-008 General Conditions, by reference made a part hereof and available upon request; and hereby submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof. The undersigned further understands and agrees that by submitting this offer, 1) Is declaring his/her offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) he/she is certifying that the prices submitted were independently arrived at without collusion.

The undersigned represents: (Check √ one only)

A Hawaii business incorporated or organized under the laws of the State of Hawaii;

OR

A Compliant Non-Hawaii business not incorporated or organized under the laws of the State of Hawaii, but registered at the State of Hawaii Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of

Hawaii.

State of incorporation:

Offeror is:

Sole Proprietor Partnership Corporation Joint Venture

Other

Federal Tax I.D. No.:

Hawaii General Excise Tax License I.D. No.:

Payment address (if other than street address below):

City, State, Zip Code:

Business address (street address):

City, State, Zip Code:

B-1

A. Insurance Coverage: Carrier Policy No. Agent

Commercial General Liability ______________________________________________

Automobile Liability ______________________________________________

Workers’ Compensation ______________________________________________

Temporary Disability ______________________________________________

Prepaid Health Care ______________________________________________

Unemployment Insurance State of Hawaii I.D. No. _________________________________

Respectfully submitted:

Date: (x)

Authorized (Original) Signature

Telephone No.: _______________________

Fax No.: Name and Title (Please Type or Print)

E-mail Address: _______________________ *

Exact Legal Name of Company (Offeror)

*If Offeror is a “dba” or a “division” of a corporation, furnish the exact legal name of the corporation under which the award will be executed.

(End of page)

B-2

The following offer is hereby submitted for IFB 26-200-004, furnishing and delivering one (1) refrigerated box truck for ADC, as specified herein:

Bid Item 1: One (1) Refrigerated Box Truck, as specified:

DELIVERY ON ISLAND OF KAUAI

Year: Manufacturer:

Make and Model No.: _

a. Transmission type: M, A, OR L __________________________________

b. Engine Size – No. of Liters & Cylinders:____________________________

c. EPA Milage: City:______________ Highway:________________

d. Fuel type: Diesel

BID PRICE PER UNIT: $ ________

TOTAL BID (ITEM 1): $_____________

Manuals, as specified, for Operator, factory service & repair, etc. (if available): $

(DO NOT include in Bid Price)

Delivery Address:

Kekaha Agriculture Association

7189-D Kaumualii Hwy.

Kekaha, HI 96752

Contact: Mike Faye

Phone: (808)639-3900

[Remainder of page intentionally left blank]

B-3

SPECIFICATIONS

In addition to detailed equipment specifications herein, the following requirements shall form a part of these specifications:

A. The Furnishing and delivery of one (1) 54,000 LB GVWR Cab & Chassis with 26-foot Refrigerated Box Truck for the State of Hawaii Agribusiness Development Corporation, shall be subject to the minimum Specifications, Questionnaire, Special Provisions, Offer Form and General Terms & Conditions in this order of Priority.

B. Bidder Shall Complete the offer form, enclosing the latest printed specifications and literature describing the equipment Including but not limited to:

a. Chassis Specifications

b. Body Specifications

c. Frame Layout of Chassis

d. Horizontal Dimensional Drawing of Chassis

e. Vehicle Cruise Report

f. Frame Rake % Slope showing laden rake not more than 1% of wheelbase from level (positive or negative)

C. In accordance with Hawaii Revised Statutes 291-35-2, it is the Bidders responsibility to provide proof of Legal Capacity to haul a minimum payload of 16.5 US Tons.

D. Vehicle shall be delivered fully fueled, assembled and operational- Island of Kauai.

E. Vehicle shall be delivered fully cleaned Not limited to Paint, Body, Frame and Non- Painted Components Free of Rust

F. A factory OEM Service facility shall be located on the island of Kauai in Kekaha or Lihue area for ease of service. Enclosed in Bid Packet must be Letter of authorization or acceptance of Manufacture facility approval.

G. Due to the application and importance of the Department to provide service to the community, the contractor shall provide prompt service and parts support. The contractor shall provide with their bid document a dealer franchise agreement from the cab & chassis manufacturer designating the contractor/ bidder as their: 1) Sales, 2) Service and 3) Parts dealer for the state of Hawaii.

Contractor shall also submit with their bid a written statement guaranteeing that all high wear item parts for the cab & chassis are currently in stock at their physical place of business in the State of Hawaii.

H. Manufacturer’s Brands and Stock/ Part Numbers specified do not denote a preference for that make, but specify the level of quality desired. Alternate brands found to be equal to or greater in quality to the brand specified may be accepted by the officer-in-charge, however the burden to prove equality shall rest within the bidder.

I. The ADC Reserves the Right to:

a. Withhold Confirmation of Award for a Period of Thirty (30) Calendar Days from the date of bid opening; and

b. increase or decrease the quantity anytime prior to award, and the vendor agrees not to claim loss of profit from this change.

J. Bidder Shall not submit more than one (1) offer form and shall not submit more than (1) offer for each item specified in the offer form. Doing so, shall be cause for rejection of all offers from that bidder.

K. Manufacturer’s standard warranty from the date the equipment is placed in service.

Full coverage shall include the cost of parts, labor and any other expenses incurred in performing warranty work. Warranty documents shall be delivered with the equipment and shall detail the manufacturer’s obligation and warranty.

L. Contractor shall provide two copies of the owner-operator manual and service/repair manual at the time the equipment is delivered. Hard copies are required if available. The electronic version is acceptable provided the electronic version is printable with no material omissions.

M. Accessory or standard attachments installed on the equipment shall be fully guaranteed by the Contractor against defects resulting from the use of defective or inferior materials or from neglect or defective workmanship or against all design and manufacturing defects. The warranty period shall begin from the date equipment is placed in service and shall be for a minimum period of one (1) year or for the period guaranteed by the manufacturer, whichever is longer except for rust proofing. Warranty documents shall be delivered with the equipment and shall detail the manufacturer’s obligation and warranty procedures. The contractor shall replace or repair defective material and/or workmanship at no cost to the State for parts and labor during the warranty period, provided such defects are not due to abuse or negligence on the part of the State.

N. MANUALS/TECHNICAL/SERVICE BULLETINS: Successful bidder shall furnish a set of factory service Bulletins: manuals containing system description/service procedures; a set of service special manuals, service labor time, control/emission diagnosis manuals, specified parts books. All manuals are to be complete and furnished with the delivery of the electronic. (Electronic format is acceptable).

All technical and service bulletins pertaining to service/repair revisions and identification of new replacement parts from the equipment manufacturer shall be provided by the successful bidder to the Division of Administration-Office Services Section on a timely basis.

TECHNICAL SPECIFICATIONS FOR REFRIGERATED TYPE BOX TRUCK

Purpose: Refrigerated Truck to load Agricultural Products to be delivered to Sorting facility.

Model: New 2027 production model or newer Set Back Front Axle, with 26

Ft Refrigerated Insulated wall to meet or exceed below specifications

G.V.W.R.: 54,000 lb. G.V.W.R. minimum, or manufactures standard with Legal

Federal Bridge Formula.

Maximum length: Not to exceed 38’2”, overall length

Wheelbase: Manufactures standard to comply with vehicle G.V.W.R. and configuration Not to Exceed 240 inches Wheelbase, preferred.

Maximum width: Truck Width not to exceed 8’6” per 23 CFR 658.16

Engine: Diesel Fueled, Turbo Charged 13 Liter, Meet or Exceed PACCAR

MX-13 rated at 405 Horsepower @ 1600 RPM Multi-Torque 1650/1750 Lb Ft Torque Minimum @ 900 RPM

MINIMUM ENGINE PARAMETERS: preferred.

Maximum Speed Limit Set to 59 MPH Maximum Accelerator Pedal Vehicle Speed 59 MPH 0 Second Delay in Engine Brake Activation Maximum Cruise Control Speed 59 MPH Minimum Cruise Control Speed 25 MPH PTO Control Type Stationary Cab with Switches & Accelerator Pedal

PTO Vehicle Speed Limit 2 MPH PTO Mode Disabled w/ Service Brake Pressed PTO Mode Disabled w/ Clutch Brake Pressed Maximum Switch Controlled PTO Engine Speed 1400 RPM Maximum Pedal Controlled PTO Engine Speed 1400 RPM Cab Accelerator Pedal Type when in PTO Mode: RPM Speed Pedal

Engine retarder “Jacobs Brake” or similar

Exhaust: RH Under Passenger Door DPF/ SCR w/ RH under Rail Horizontal Tailpipe w/ Diamond aluminum cover.

Air Compressor to meet WABCO 37 CFM Dual Piston or Greater complete with Teflon Air Compressor discharge line.

Horton 2 Speed Fan Hub or Similar

Radiator Bug Screen Mounted between Hood and Grille.

Lower Radiator Drain Valve

1330 Square Inch Aluminum Radiator Core or larger, Aluminum Charge Air Cooler, Translucent Surge Tank and Washer Bottle, silicone Hoses w/ Extended Life Coolant.

Batteries & Alternator: 160 Amp Brush Type Alternator

Batteries: Three (3) GP31 THR Adonized Glass Mat 2775 CCA

Battery Box RH Under Passenger Seat.

Jump Start Terminals Mounted under Hood LH Side

Filters: Air - Dry type, under hood Engine Mounted to include Pop-Up air

Restriction Indicator. Must hold 10% more dust than 2500. Pre- Cleaner mounted in hood plenum.

Engine Oil – Manufacturers Standard Service Interval

Fuel – Manufacturers Standard Service Interval.

Hydraulic- Dual Filter Head ZSP415-5EDNH or Equivalent

Transmission: EATON Endurant PO-16F112C 12 Speed Automated, preferred.

Column Mounted Combination Transmission Control w/ Retarder, Performance and Off-Road Shift parameters.

14” High Capacity Oil to Water cooler for Transmission

Clutch: 430MM Self Adjust, High Capacity Air Operated.

Driveline: 2 Dana SPL250XL w/ 1 Center bearing Low Maintenance offering from Spicer. On Highway 350,000 Miles First Service Interval, 100,000 Miles subsequent service interval on U-Joint, Splines lubed for Life, Quick Disconnect End Caps. Or Equal

Antilock System: Bendix 4s/4m or 6s/6m Antilock Brake System w/ Air Traction Control

(ATC) and Electronic Stability Program (ESP) for Full Truck.

Front suspension Capacity: 14,000 lbs. minimum

Front Axle: 14,000 Lbs. Wide Track 4” Drop Set Back Front Axle or Equivilent

Minimum Set-Back 48” from Front Bumper to Center of Front Axle

Front Axle Aluminum Hub Pilot 14,000 Lbs. 10 Bolt 11-1/4” Bolt Circle

Front Brakes: 22,000 Lbs. Bendix ADB22X Air Disc Brake for Front Axle or

Equivelent

Splined Rotor for Front Air Disc Brakes

Integrated Knuckle for Air Disc Brakes

Front Springs: Taperleaf 14,000 Lbs w/ Shock Absorbers

Threaded Bushings for Taperleaf Springs

Power Steering: Single Power Steering gear rated at 16,000 Lbs. Sheppard SD110

Power Steering Gear with ZF Electronic Power Torque Assisted Steering. (Preferred)

Power Steering Cooler Radiator Mounted Air to Oil

Rear axle capacity: 40,000 lbs. minimum

Rear Drive Axle: Dual Dana Spicer D40-172 or Equivalent Rear Axle Rated at 40,000

Lbs. w/ minimum 16mm Housing and 2.06 in. Shaft Diameter.

Dual Aluminum Hub Pilot 46,000 Lbs. Capacity 11-1/4” Bolt Circle

Rear Axle Ratio 3.70

Wheel Differential Lock for Axles forward rear axle and rear rear axle.

Separate flip valve for dual axles

Rear Brakes: Bendix ADB22X or Equivelent Air Disc Brakes

Splined Rotor for Dual Rear Air Disc Brakes

Spring Brakes included with Rear air Disc Brakes

Rear Axle suspension: 40,000 lbs. minimum. Hendrickson HAULMAAX EX 54-inch axle spacing, 16.5” saddle Spacing High Center of Gravity Application 9.5” Maximum laden height preferred. No Air Ride Suspensions will be accepted based on safety of stabilization while dumping. Must include

Front Tires And Wheels: 295/75 R22.5 16 Ply Rating 18.7 SLR Continental HSK3 Tread

Pattern or Equivalent (Substitutions to be approved)

Alcoa 88565 22.5x 8.25 Ultra One Dura Bright Mirror Finished Wheel w/ 3.88 Offset or Equivalent in Weight w/ 8,000 Lb. Rating. Dura Bright Buffed

One (1) Per Wheel Open Center Hubcap for Viewing Axle Oil Levels

Ten (10) Per Wheel Lug Nut Caps to prevent Thread Rust Rear Tires And Wheels: 11R22.5 14 Ply Rating Continental HDL 3 ECO+ Tire 19.6 SLR Tire or Equivalent (Substitutions to be approved)

Alcoa 88565 22.5x8.25 Ultra One Dura Bright Mirror Finished Rear

Wheels or Equivalent in Weight rated at 8,000Lbs Dura Bright Buffed

One (1) Per Wheel Rear Hub Cap to prevent oxidation & Rust

Ten (10) Per Wheel Lug Nut Caps to prevent Thread Rust

Frame: Single Frame Rail 10x3/4” x 3-1/2”x3/8” Steel Frame Rail 3.48lb/ Inch per pair of frame rails Section Modulus is 17.80, RBM Minimum 2,132,000 in-lbs. per rail or Equivalent.

Bumper: Frame Color Painted Steel Aerodynamic or Tapered

Two Removable Tow Hook pockets in front bumper

Holder for Removable tow hooks mounted under hood

Cab: Manufacturers Standard Curved Glass Conventional Day cab, preferred.

Cab Must be All Aluminum with Load Bearing Door Hinges

Manufacturers Standard Exterior Stainless Steel Sun visor

One Piece panoramic curved glass windshield.

Manufacturer’s Standard Air Ride Cab

Firewall Insulation & Floor Covering w/ Sound Deadening Materials

& Cowl Blanket to reduce cab noise

Manufacturer’s Standard motorized Heated Mirrors, 7in X 13in Mirror

Shell Painted Cab Color and Black Mirror Arms. Also Includes LH/RH Heated 6in X 7in Convex Mirrors. Standard Manufacturer Mirror Width not to exceed Ten Feet (10’0”)

Single Air Horn mounted under cab

Long Grab handle Side of Cab mounted LH & RH Mounted to Side of Cab

LH & RH Grab handle inside door frame above dash

Hood: Forward tilting type Sloped Metton w/ Split Fenders and Fender

Closeout below headlamp 3 Piece or 5 Piece Hood, preferred.

Fuel tank: Ninety (90) gallons capacity minimum 24.5” Diameter, constructed from aluminum w/ natural Finish. Mounted LH Under Driver Door

Fuel Tank Mechanical Anti-Roll Channel to prevent Tank from Turning

Six Inch (6”) Wide Lower FT Strap.

DEF Tank: 14 Gallon capacity Minimum, Constructed of Plastic mounted LH

Behind Fuel Tank on Drivers Side.

Operator Station: Steering Wheel 18” min w/ Standard Manufacturer Smart wheel with

Integrated Radio and Cruise Controls for driver safety.

Standard Adjustable Telescoping Steering Column.

One (1) Driver Air Cushion High Back Heavy-Duty DuraCloth

Material Seat standard with a single air bag, scissor linkage seat suspension. Must include a single chamber lumbar support, 10in Fore/Aft adjustment, 7in Up/Down adjustment, 2.5in pan extension, 51 degree seat back recline, and 16 degree full seat tilt standard w/ dual armrests to include 3-point seat belts that conform to all applicable Federal Standards. Must incorporate Seat Height Memory, Auto Level Valves w/ Exit Air Dump Features with Cloth/ Vinyl.

Warning Light and Alarm for Driver Side Seatbelt to activate when vehicle speed is greater than 10 MPH and Driver Seatbelt is unbuckled.

Manufacturer Standard Electric Door Locks.

Manufacturer Standard Electric LH and RH Door Window Lifts

Passenger Seat: Mid/ Low Back Passenger Seat Vinyl/ Cloth Material with Battery Box

Base. Battery Box base must include Master Shut-Off Switch and Aluminum Records Holder

Instruments: Must Include Tachometer, Speedometer, Fuel Gauge, Engine

Coolant Temperature Gauge, Engine Oil Pressure Gauge, Voltmeter, Primary & Secondary Air Reservoir Gauges, Air Application Gauge, DEF Level Gauge & Warning Lamp, Engine Hour Meter and Outside Air Temperature. Speedometer Readout MPH.

Mute Back-Up Alarm Switch w/ Alarm in cab to sound when pressed

Two Spare Switches wired to Power

Manual Fan Switch to operate when parking brake is set and Air conditioning is on

Off-Highway Dash switch for ABS System w/ Indicator Light

Self-Cancelling Turn Signal w/ Column Mounted Headlight Dimmer switch & Wiper Control or Equivalent

Omit Brake Light w/ Engine Brake

Must have Circuit Breakers replacing standard Fuses

Lighting & Signals: SAE Dual Halogen Complex Reflector or Equivalent

Five Rectangular LED Mounted Cab Marker Lights

LED Fender Mounted Turn Signal

Rear Cab Window Delete, preferred.

Windshield wipers: Manufacturer’s Standard Electric, intermittent wiper control including electric windshield washer.

Reflector warning kit: One (1) set, triangular type, 3-warning triangles shall be provided with each kit, packaged within a metal or plastic case

Cab & Frame Paint: Cab Base Coat/ Clear Coat (Color Code L0001) White or Equivalent to prevent fade and flaking. Color Code Must be confirmed before order.

Manufacturers Standard Black Frame Rails (Color Code N0001) or

Equivalent w/ Zinc Phosphate frame rail paint process to prevent rust.

Refrigerated Body: Length Maximum Twenty Six Ft. (26’) Single Wall Insulated Box

Mounted on Truck to meet the below minimum specifications

Inside Width minimum 93.00” , Outside Width maximum 102.00”

Rear Door Width Minimum 88.25”

Rear Door Height 90” Minimum

Inside Height 103” Minimum

Body Floor: 3” I-Beam X-Members on 12” C/L and 9” C/L behind CA w/ 2 Sets spanner plates, 4” structural channel longsills w/out subfloor.

Extruded Aluminum inverted T-Rail non-skid floor includes 6” starter scuff on sides and 6” sloth aluminum scuff on front.

4” Poly Floor Insulation between X-Member

4X KAZOO Drains- 2 Front/ 2 Rear

Wood Fill Strips last 48” of Floor

Pre-Coated under structure

Aluminum Extruded Front Corner Clips

SIDE WALL Z-POSTS ON 24" CENTERS

4" POLY SIDE WALL INSULATION

(1)ROW SURFACE MOUNT ETRACK BOTH SIDES

.032 ALUM ROOF SKIN

Lining- .060 VR2AM CEILING LINER, .060 VR2AM FULL SIDES

MAXXON Columnlift or equivalent 5,500 Lb BMR Liftgate

Liftgate Dimension 84" x 85" +16" Steel Platform w/ ARR

(PREFERRED)

Cab On/Off Switch

Insulated Swing Out Side Door on Passenger Side Located 48" Back From Front Bulkhead. 42" Wide x 84" High Side Door 2" Insulation Grab Handle

Bustin Retractable Truck Step #DB0203 26-1/2 3-Step for side door.

(4) Interior Dome lights All LED Lights

2 1/2" Insulated Overhead Roll-Up Rear Door

**THERMO KING ON/OFF WIRE TO THE REAR DOOR**;

Door Has Inside Emergency Release

Bulkhead is reinforced for Stand Alone reefer unit

Thermoking T-1090 SPECTRUM Installed with the following specifications minimum

230V/3 PH/50-60HZ STANDBY T1090

230V MATING PLUG FOR FACILITY PROVIDED POWER CABLE

EVAP SIDE SCREENS

PREMIUM HMI Interface Electric Motor Required: 230/3p

Thermoking unit plumbed to Chassis fuel tank.

Refrigeration Capacity:

Engine Capacity (35°F) 32,000 BTU/hr

Electric Capacity (35°F) 27,000 BTU/hr

Engine Capacity (0°F) 21,000 BTU/hr

Electric Capacity (0°F) 15,500 BTU/hr

Engine Capacity (-20°F) 13,500 BTU/hr

Electric Capacity (-20°F) 9,801 BTU/hr

Maximum Cooling Requirements

Engine Capacity (35°F) 35,000 BTU/hr

Electric Capacity (35°F) 28,500 BTU/hr

Engine Capacity (0°F) 22,500 BTU/hr

Electric Capacity (0°F) 19,000 BTU/hr

Engine Capacity (-20°F) 14,250 BTU/hr

Electric Capacity (-20°F) 12,163 BTU/hr

Body Lights: ICC/ DOT Legal, Grommet mounted LED, one (1)

Marker Light per side on mid rail, Two (2) markers per Corner Post, one facing rear and one facing side, Two (2) stop/turn/tail lights per corner post. One Work Lamp in Rear post wired to Factory Dash Switch. Light Cables to be sheathed, posted with gromets through openings and sharp edges ground off.

Paint: Manufacturer’s Standard Black to prevent showing of dirt on body.

Rear View Camera: Rear View Camera installed in rear Center above door. Rear View

Camera Wired to In Dash Manufacturer Standard NAV Plus Unit.

Warranty: Bidder must provide Manufacture Warranty of the following Minimum

Warranties/ Warranty Period which includes in bid packet basic coverage information under Manufacturer header.

a. Five (5) Year/ 100,000 Mile Engine and Aftertreatment

Warranty.

b. Five (5) Year/ 100,000 Mile Basic Vehicle Component Warranty.

c. Five (5) Year/ 100,000 Miles Front and Rear Axle Warranty.

d. Five (5) Year/ Unlimited Miles Transmission Warranty.

e. Five (5) Year/ 10,000 Hour Thermo-King Reefer unit Warranty

Keys: Four (4) complete set of keys for each truck with two (2) Key Fobs

Manuals: Three (3) copies operator’s manual for each truck.

Three (3) copies service manual for each truck.

Three (3) copies parts and Shop manual showing electrical schematics for each truck. (Online Login/ Electronic File OK)

Three (3) copies of repair, parts, hydraulic, operational and other related manuals which pertains to the hydraulic dump box application.

Five (5) Year Manufacturers Standard Electronic Remote Diagnostic and ECM Update System that provides reporting of engine and aftertreatment fault codes and recommended action and fault severity via Email and Fleet Login as well as annual pricing thereafter expiration. Login list to be provided upon bid award. Must also include pricing for each year thereafter for Remote Diagnostic Service.

[End of Technical Specifications]

SPECIAL PROVISIONS

1. INTRODUCTION

Pursuant to §103D-302, Hawaii Revised Statutes, the State of Hawaii, Agribusiness Development Corporation (hereinafter referred to as “ADC”) is accepting sealed bid offers for furnishing and delivering one new 2027 (or latest production model) refrigerated box truck in accordance with the following specification. All costs including taxes and any associated cost shall be included in the bid provided by the Bidder.

2. TERMS AND ACRONYMS USED HEREIN

Procurement Officer = The Executive Director of the Agribusiness Development Corp.

State = All agencies, including Agribusiness Development Corporation, participating in this agreement.

CPO = The Chief Procurement Officer of the State Procurement Office of the State of Hawaii.

SPO = State Procurement Office of the State of Hawaii, located at 1151

Punchbowl Street, Room 416, Honolulu, Hawaii 96813, P.O. Box 119, Honolulu, Hawaii 96810-0119.

ADC = Agribusiness Development Corporation, located at 235 South Beretania Street, Suite 205, Honolulu, Hawaii 96813.

103D = 103D General Conditions Bidder or Offeror = Any individual, partnership, firm, corporation, joint venture, or other entity submitting directly or through a duly authorized representative or agent, a bid/quote for the good, service, or contemplated construction.

CA = Contract Administrator GET = General Excise Tax GC = State of Hawaii, Office of the Attorney General, 103D General

Conditions, and/or Department of Land and Natural Resources Interim General Conditions, 1994, as amended

HRS = Hawaii Revised Statutes HAR = Hawaii Administrative Rules IFB = Invitation for Bids RFQ = Request for Quote

3. AUTHORITY

This IFB is issued under the provisions of the State Procurement Code (HRS Chapter 103D) and the State Procurement Office’s applicable Directives, Circulars, and administrative rules. All prospective Offerors are charged with the presumptive knowledge of all applicable legal authorities. Submission of a valid executed offer by any prospective Offeror shall constitute admission of such knowledge on the part of such prospective Offeror. Any Agreement arising out of this offer is subject to the approval of the State Department of the Attorney General, as to form

SP-1

and to all further approvals as required by statutes, administrative rule, order, or other directives.

4. PROCUREMENT OFFICER

The Procurement Officer is responsible for administering and overseeing the Contract, including monitoring and assessing performance. The Procurement Officer for the Contract is:

Wendy L. Gady Executive Director Agribusiness Development Corporation 235 South Beretania Street, Ste. 205 Honolulu, Hawaii 96813 Phone: (808) 586-0186, Facsimile: (808)586-0189

5. BID PREPARATION

Bid Submittal: Bids shall be submitted through HIePRO.

NO OFFERS WILL BE ACCEPTED AFTER THE DEADLINE SET FOR SUBMITTING

OFFERS.

Legal Name. Offers shall be submitted using the Offeror’s exact legal name as registered with the State Department of Commerce and Consumer Affairs.

Offer Price. The offer price shall be the all-inclusive price to perform the services as specified herein. The offer price shall be the all-inclusive price and includes, but is not limited to, all labor, taxes, and any other costs for providing the services herein.

Acceptance of offer, if any, shall be made within thirty (30) calendar days after the opening of offers, and the prices quoted by the Offeror shall remain firm for the thirty (30) day period or longer as mutually agreed upon by the Offeror and the State.

Submission of Questions and Quote:

• Questions: Interested Offeror’s shall submit their questions on HIePRO before the deadline of Wednesday, June 10, 2026, 2:00 p.m. Answers will be posted by HIePRO on Friday, June 12, 2026, 4:00 p.m.

• Quotes: Quotes shall be submitted on HIePRO no later than 4:00 p.m. on Tuesday, June 16, 2026. The price shall be all-inclusive of taxes, and any other incidental costs.

6. DELIVERY DATE

The equipment shall be delivered to the Agribusiness Development Corporation 7189-D Kaumualii Hwy., Kekaha, HI 96752 on Kauai on or before November 30, 2026.

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The following documents shall be included with the equipment upon delivery to the above-specified location:

1. Engine Hour Certificate;

2. Notarized Certificate of Bill of Sale;

3. Certificate of Weight and Measures (required if factory-furnished vehicle weight is unavailable), which shall include make, model number, year, and vehicle identification number. Verified weight in pounds must be officially machine-stamped (handwritten weight shall not be accepted);

4. Certificate of origin;

7. PAYMENT

Acceptance of payment for the vehicle delivered will not be made with the inclusion of the required documents and certificates.

Section 103-10, HRS, provides that the State shall have thirty (30) calendar days after receipt of invoice for satisfactory delivery of goods or performance of the services, to make payment in accordance with the Purchase Order. For this reason, the State will reject any bid submitted with a condition requiring payment within a shorter period. Further, the State will reject any bid submitted with a condition requiring interest payments greater than that allowed by §103- 10, HRS, as amended.

The State will not recognize any requirement established by the Contractor and communicated to the State after award of the contract that requires payment within a shorter period or interest payment not in conformance with statute.

The State will base payment on invoices submitted by the Contractor for satisfactorily completed delivery of the goods.

8. SUBSTITUTIONS TO BE APPROVED IN ADVANCE

The manufacturer and model number for the refrigerated box truck in the attached TECHNICAL SPECIFICATIONS are used as a measure of quality, style, size, appearance, and performance.

Any brand or manufacturer of equal or better quality and performance than that specified will be considered for acceptance by ADC upon submission of a Request for Substitution. The Request for Substitution must include a statement of variances which lists all features of the proposed substitution differing from the specifications and/or product specified and must further certify that the substitute has no other variant features. In addition, the Request for Substitution must include manufacturer’s literature or brochures containing technical data and illustrations providing sufficient evidence to enable ADC to evaluate each feature listed as a variance. ADC may, at its discretion, reject or deny any submittal containing insufficient information or any substitution that it deems unequal, and the findings in these regards shall be accepted by the bidder as final and binding.

SP-3

All requests for substitution of items shall be emailed to the ADC Project Manager, Ken Nakamoto, at ken.t.nakamoto@hawaii.gov no later than 4:00 p.m. HST, Wednesday, June 10, 2026. ADC shall not be required to consider any Request for Substitution received after this deadline.

ADC may at its discretion reject or deny any substitution that it deems unequal, and the findings in this regard shall be accepted by the bidders as final and binding. Notification of approval or rejection/denial of substitution requests shall be posted in HIePRO on June 12, 2026.

A bid which includes a substitution shall be considered only if the substitution has been approved by ADC.

SP-4

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