Sample_Contract_-_Term_&_Renewals_Specified.pdf
PDF 228 KB Posted
- Attached to
- VanGO Transit Operations Management
- Solicitation number
- 26-025
- Issued by
- Charles County, Maryland
About this file
This is a sample contract template for the Charles County Commissioners in Maryland establishing the general framework for state and local contract agreements with provisions for term and renewal options. The contract is designed for use across various procurement types (RFQ, ITB, RFP) and specifies that the contractor will provide necessary services as detailed in the solicitation, with work commencing upon receipt of a written Notice to Proceed from the County. The base contract term begins on a date to be specified or upon contract execution by the County, whichever is later, and extends through a date to be determined, with options for multiple extensions at the sole discretion of the County. No specific response deadlines, site visits, bidders' meetings, or award dates are indicated in this template document, as these details are populated for individual solicitations.
Pricing and compensation are established according to the contractor's quote, bid, or proposal attached to the final executed contract, with the County obligating itself to pay the agreed-upon sum when due under the contract terms. The template requires that contracts be executed under seal and necessitates specific signature requirements depending on the contractor's business structure: corporations must have the corporate secretary sign with the corporate seal impressed, while other business entities must sign, circle the word "seal," and initial. All signatures must be witnessed and dated. The document includes provisions for approval by the County Attorney as to form and legal sufficiency, though specific funding sources, amounts, and any special provisions or set-asides are not detailed in this template.
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Text version
SAMPLE CONTRACT - TERM & RENEWALS SPECIFIED
THIS CONTRACT, made on __________________________________, by and between (TBD) hereinafter called the CONTRACTOR, and the CHARLES COUNTY COMMISSIONERS, hereinafter called the
COUNTY. The parties to this CONTRACT intend to form a CONTRACT under seal.
WHEREAS, the CONTRACTOR will provide the necessary services for RFQ/ITB/RFP No. ##-###, SOLICITATION TITLE, in CHARLES COUNTY, MARYLAND subject to all conditions, covenants, stipulations, terms and provisions contained in the General Provisions and Special Provisions being in all respect made a part hereof, at and for a sum equal to the aggregate cost of the services, materials, and supplies done or furnished, at the prices and rates respectively named therefore in the quote/bid/proposal, attached hereto;
NOW, THEREFORE, THIS CONTRACT WITNESSETH, that the CONTRACTOR both hereby covenant and agree with the COUNTY that he will well and faithfully provide said necessary services for the rates proposed in the CONTRACTOR’S quote/bid/proposal dated (TBD), in accordance with each and every one of the above-mentioned General Provisions and Special Provisions, at and for a sum equal to the aggregate cost of the services, materials, and supplies done and furnished at the prices and rates respectively named therefor in the quote/bid/proposal (attached hereto) and will well and faithfully comply with and perform each and every obligation imposed upon him by said General Provisions and Special Provisions.
The CONTRACTOR hereby agrees to commence work under this CONTRACT on or before the date to be specified in a written Notice to Proceed letter from the COUNTY. The base term of the Contract shall begin on
TBD or the date of contract execution by the COUNTY (whichever is later) and end TBD, with the option for TBD
(##) (##)-year extensions, available at the sole option of the COUNTY.
And the COUNTY doth hereby covenant and agree with the CONTRACTOR that it will pay to the
CONTRACTOR when due and payable under the terms of said General Provisions and Special Provisions, the above-mentioned sum; and it will well and faithfully comply with and perform each and every obligation imposed upon it by said General Provisions and Special Provisions or the terms of said award.
(For County use only)
IN WITNESS WHEREOF, the parties hereto have set their hands and respective seals as of this day and year first above written:
TBD
By (Signature): (SEAL)
COUNTY COMMISSIONERS OF CHARLES
COUNTY, MARYLAND
By:
Printed Name/Title:
County Administrator or Commissioner President
(Date)
(Address)
Approved as to Form and Legal Sufficiency:
(City, State, Zip Code)
(SEAL)
County Attorney, County Attorney
(Secretary)
(Witness)
NOTES:
IF CONTRACTOR IS A CORPORATION, THE CORPORATE SECRETARY MUST ALSO SIGN, AND THE
CORPORATE SEAL MUST BE IMPRESSED. IF THE CORPORATION DOES NOT POSSESS A SEAL,
SIGNATORIES MUST “CIRCLE” THE WORD (SEAL) AND INITIAL.
BUSINESS ENTITIES OTHER THAN CORPORATIONS MUST SIGN, “CIRCLE” THE WORD (SEAL), AND
INITIAL. SIGNATURES MUST BE WITNESSED AND DATED.
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