Sample_Contract_-_Term_&_Renewals_Specified.pdf
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- Attached to
- Request for Qualifications (RFQ): Economic Development Targeted Industries Federal Lobbying Services
- Solicitation number
- 26-029
- Issued by
- Charles County, Maryland
About this file
This is a sample contract template document for Charles County, Maryland that establishes the standard framework for term-based contracts with renewal options. The contract specifies that a contractor will provide necessary services as detailed in an accompanying Request for Qualifications, Request for Invitation to Bid, or Request for Proposal, with specific solicitation details to be completed upon execution. The base term of the contract begins on a date specified by the County or upon contract execution (whichever is later) and extends through a specified end date, with options for multiple extensions available at the sole discretion of the County. The contractor agrees to commence work upon receipt of a written Notice to Proceed letter from the County and to comply with all General Provisions and Special Provisions outlined in the solicitation documents. All contractual obligations, performance standards, and service delivery requirements are incorporated by reference from the associated quote, bid, or proposal documents.
The contract template does not specify pricing terms, as costs are to be derived from the contractor's submitted quote, bid, or proposal attached to the executed agreement. The document requires execution by authorized representatives of both the County and the contractor, with additional requirements for corporate execution including corporate secretary signatures and impressed seals for corporations, or circled seals with initials for other business entities. All signatures must be witnessed and dated, and the County Attorney must approve the contract as to form and legal sufficiency prior to execution. The template includes placeholder language for all material contract terms, indicating this is a standard form designed for adaptation to specific solicitations and contractual arrangements.
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Text version
SAMPLE CONTRACT - TERM & RENEWALS SPECIFIED
THIS CONTRACT, made on __________________________________, by and between (TBD) hereinafter called the CONTRACTOR, and the CHARLES COUNTY COMMISSIONERS, hereinafter called the
COUNTY. The parties to this CONTRACT intend to form a CONTRACT under seal.
WHEREAS, the CONTRACTOR will provide the necessary services for RFQ/ITB/RFP No. ##-###, SOLICITATION TITLE, in CHARLES COUNTY, MARYLAND subject to all conditions, covenants, stipulations, terms and provisions contained in the General Provisions and Special Provisions being in all respect made a part hereof, at and for a sum equal to the aggregate cost of the services, materials, and supplies done or furnished, at the prices and rates respectively named therefore in the quote/bid/proposal, attached hereto;
NOW, THEREFORE, THIS CONTRACT WITNESSETH, that the CONTRACTOR both hereby covenant and agree with the COUNTY that he will well and faithfully provide said necessary services for the rates proposed in the CONTRACTOR’S quote/bid/proposal dated (TBD), in accordance with each and every one of the above-mentioned General Provisions and Special Provisions, at and for a sum equal to the aggregate cost of the services, materials, and supplies done and furnished at the prices and rates respectively named therefor in the quote/bid/proposal (attached hereto) and will well and faithfully comply with and perform each and every obligation imposed upon him by said General Provisions and Special Provisions.
The CONTRACTOR hereby agrees to commence work under this CONTRACT on or before the date to be specified in a written Notice to Proceed letter from the COUNTY. The base term of the Contract shall begin on
TBD or the date of contract execution by the COUNTY (whichever is later) and end TBD, with the option for TBD
(##) (##)-year extensions, available at the sole option of the COUNTY.
And the COUNTY doth hereby covenant and agree with the CONTRACTOR that it will pay to the
CONTRACTOR when due and payable under the terms of said General Provisions and Special Provisions, the above-mentioned sum; and it will well and faithfully comply with and perform each and every obligation imposed upon it by said General Provisions and Special Provisions or the terms of said award.
(For County use only)
IN WITNESS WHEREOF, the parties hereto have set their hands and respective seals as of this day and year first above written:
TBD
By (Signature): (SEAL)
COUNTY COMMISSIONERS OF CHARLES
COUNTY, MARYLAND
By:
Printed Name/Title:
County Administrator or Commissioner President
(Date)
(Address)
Approved as to Form and Legal Sufficiency:
(City, State, Zip Code)
(SEAL)
County Attorney, County Attorney
(Secretary)
(Witness)
NOTES:
IF CONTRACTOR IS A CORPORATION, THE CORPORATE SECRETARY MUST ALSO SIGN, AND THE
CORPORATE SEAL MUST BE IMPRESSED. IF THE CORPORATION DOES NOT POSSESS A SEAL,
SIGNATORIES MUST “CIRCLE” THE WORD (SEAL) AND INITIAL.
BUSINESS ENTITIES OTHER THAN CORPORATIONS MUST SIGN, “CIRCLE” THE WORD (SEAL), AND
INITIAL. SIGNATURES MUST BE WITNESSED AND DATED.
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