SAMPLE - Budget & Narrative Template.xlsx
XLSX spreadsheet 48 KB Posted
- Opportunity number
- LBN-PDS-2024-APS
- Issued by
-
Department of State US Embassy Beirut
About this file
This document contains a budget and narrative template for federal grant applications as well as details of a related federal grant opportunity from the U.S. Embassy in Beirut, Lebanon.
The template provides guidance on completing budget categories for federal grants, including personnel, fringe benefits, travel, equipment, supplies, contractual services, other direct costs, and indirect costs. It includes fields for entering costs and cost share amounts as well as narrative sections to justify each budget line item. The accompanying federal grant opportunity solicits proposals that promote understanding of U.S. values and policies through American cultural elements or experts. Priority themes include inclusive civic engagement, human rights, English language learning, and educational partnerships between Lebanese and American institutions. The funding instrument is a cooperative agreement or grant, and the federal grant program is Public Diplomacy Programs administered by the U.S. Department of State through the U.S. Embassy in Beirut, Lebanon.
SAMPLE - Budget & Narrative Template
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SFLLL.pdf | ||
| SF424I.pdf | ||
| SF424B.pdf | ||
| SF424A.pdf | ||
| SF424.pdf | ||
| SAMPLE - Monitoring and Evaluation Plan.docx | DOCX document | |
| PDS Beirut - Annual Program Statement.docx | DOCX document | |
| PDS Beirut - Annual Program Statement.docx | DOCX document |
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General Info
| Project General Information | ||
| Recipient Name | ||
| Project Title | ||
| EIN#: | UEI#: | |
| Period of Performance | From: | To: |
| Project Officer Name | ||
| Contact Info | E-mail address: | Phone #: |
| Mobile #: | ||
| Financial Officer Name | ||
| Contact Info | E-mail address: | Phone #: |
| Mobile #: | ||
| Total Project's Budget | $0.00 |
| Direct Cost | $ - 0 |
| MTDC | $ - 0 |
| Indirect Cost rate @ 10% | $ - 0 |
| Total Project Budget USG Share | $ - 0 |
Budget Definition
| BUDGET NARRATIVE REQUIREMENTS |
| A budget narrative explains or justifies the estimated costs by line item or category in the budget. Proper budget narratives should explain how the costs associated with each line item or category relate to the implementation of the project as outlined in the proposal being submitted. Sub/recipients should try to anticipate factors that may affect the budget when developing their projections and provide a narrative explanation of those factors. In essence, the budget narrative ties the proposal budget to the proposal deliverables or statement of work. NARRATIVES SHOULD BE WRITTEN IN SUCH A WAY THAT SOMEONE NOT SPECIFICALLY FAMILIAR WITH THE PROJECT CAN CONCEPTUALLY UNDERSTAND THE RATIONALE, PURPOSE AND CALCULATION OF THE ANTICIPATED COSTS IDENTIFIED. Even if budget narrative details are included in the proposal, they must also be included in the appropriate space provided for each budgeted line item or category. |
| For each sub-category, input narrative descriptions that support each line item of cost budgeted. |
| PERSONNEL: Enter a description of the itemized personnel (staff) costs, for example, name, title, annual salary, LOE % devoted to this specific project etc., requested. These costs should only include the labor costs of the organization’s staff assigned to the project, and not those of contractors or other third parties. Provide a brief explanation in the narrative section of the work to be completed by each position budgeted for the project and how the work of each budgeted position will support the purpose and goals of the overall project. |
| FRINGE: Within the Personnel category, document the fringe benefits rate applied to each budgeted staff position assigned to the project. These costs should only include the fringe costs of the organization’s staff and not those of contractors or other third parties. |
| TRAVEL: Describe the purpose of the travel and the assumptions used in estimating the cost of all travel that the applicant is paying for directly. These costs should not include the travel costs being paid for by subrecipients, contractors or other third parties, which should be included in the Contractual Services budget category and incorporated in the applicable Subgrant or Contract budget item. Each Travel subcategory should include a narrative that addresses the purpose of the travel and how it assists with accomplishing the goals of the project. |
| EQUIPMENT: Describe and itemize the equipment requested for purchase, the intended purpose of each item, and how the estimated costs were determined. These costs should only include the costs to purchase new equipment needed to complete the project and not equipment rental costs or costs for equipment already owned by the applicant organization, which should typically be listed in the Other Direct Costs (ODC) budget category. |
| MATERIALS & SUPPLIES: Describe and itemize the materials & supplies requested for purchase, the intended purpose, and how the estimated costs were determined for each item. |
| CONTRACTUAL SERVICES: Explain the need for each agreement and how their use will support the purpose and goals of the project. For each subgrant or sub/contract, describe the associated activities, scope of work or services to be provided and how the costs were estimated. If budgeting for a procurement action, document if a solicitation process has occurred or if the contract will be a sole source or unsolicited. |
| OTHER DIRECT COSTS(ODC): Enter a description of each budgeted cost item that does not appropriately fit in the above categories. Explain the need for each item, how it will further the objectives of the project, and how the cost estimation was determined. |
| INDIRECT COSTS: Identify the base/MTDC (Modified Total Direct Cost) which should consist of all direct costs (expenditures) – which are elements used to calculate the indirect costs for this project and if the costs and base were derived from a valid NICRA (Negotiated Indirect Cost Rate Agreement), or the de minimis rate max. 10% & base (The 10% de minimis indirect cost rate is a Federally-recognized rate that non-Federal entities may use to recover allowable indirect costs on Federal grants or cooperative agreements.. |
Budget Narrative
| Budget Narrative | |||
| Category | Requested Federal Funds | Cost Share by the Applicant | Program Total |
| PERSONNEL | $0.00 | $0.00 | $0.00 |
| FRINGE BENEFITS | $0.00 | $0.00 | $0.00 |
| TRAVEL | $0.00 | $0.00 | $0.00 |
| EQUIPMENT | $0.00 | $0.00 | $0.00 |
| SUPPLIES | $0.00 | $0.00 | $0.00 |
| CONTRACTUAL | $0.00 | $0.00 | $0.00 |
| CONSTRUCTION | $0.00 | ||
| OTHER DIRECT COSTS | $0.00 | $0.00 | $0.00 |
| TOTAL DIRECT COSTS | $0.00 | ||
| INDIRECT COSTS (10%) | $0.00 | $0.00 | |
| Cost share | |||
| TOTAL COSTS | $0.00 | $0.00 | $0.00 |
Previous Grants
| Record on previous grant | ||||||
| Previous Awards, Contracts and Agreements | ||||||
| Details | Beneficiaries | Location | Budget | Funder | Period | Name of the project |
Budget Outlook
| Category | |||||
| Code | Budget Category | (Federal Share of the Projects TOTAL Cost) | Non USG Budget (Cost-share) | TOTAL Cost | |
| 1 | Personnel | ||||
| 2 | Fringe Benefits | ||||
| 3 | Travel | ||||
| 4 | Equipment | ||||
| 5 | Supplies | ||||
| 6 | Contractual | ||||
| 7 | Other Direct Costs | ||||
| 8 | Total Direct Charges |
(Sum 1 through 7) 9 Indirect Costs 10% de minus
Personnel
| Personnel | ||||||||||
| Position Title | Employee's Name (if available) | Annual Salary | Number of Working Hours / Week | Number of Working Hours/week devoted to the Project | Percentage of Time devoted to the Project | Monthly Salary | Number of Working Months | Funded Salary by the USG | Cost Share | Narrative |
| 0 | 0 | 0 | 0% | 0 | 0 | $0.0 | $0.0 | |||
| 0 | 0 | 0 | 0% | 0 | 0 | $0.0 | $0.0 | |||
| 0 | 0 | 0 | 0% | 0 | 0 | $0.0 | $0.0 | |||
| 0 | 0 | 0 | 0% | 0 | 0 | $0.0 | $0.0 | |||
| 0 | 0 | 0 | 0% | 0 | 0 | $0.0 | $0.0 | |||
| Total Salaries | $0.0 | $0.0 |
Fringe Benefits
| Fringe Benefits | |||||
| Type of Fringe Benefits | Predetermined Rate | Base | Total Cost | Cost Share | Narrative |
| 0.00% | $0.00 | $0.00 | $0.00 | ||
| 0.00% | $0.00 | $0.00 | $0.00 | ||
| 0.00% | $0.00 | $0.00 | $0.00 | ||
| 0.00% | $0.00 | $0.00 | $0.00 | ||
| 0.00% | $0.00 | $0.00 | $0.00 | ||
| 0.00% | $0.00 | $0.00 | $0.00 | ||
| 0.00% | $0.00 | $0.00 | $0.00 | ||
| 0.00% | $0.00 | $0.00 | $0.00 | ||
| 0.00% | $0.00 | $0.00 | $0.00 | ||
| Total Cost | $0.00 | $0.00 |
Travel
| Travel | |||||||||||
| Traveller's Name | Position | Reason | Trip Info | Unit | Unit Description | Frequency | Frequency Description | Cost/Unit | Total Cost | Cost Share | Narrative |
| 0 | 0 | $0.00 | $0.00 | $0.00 | |||||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | |||||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | |||||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | |||||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | |||||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | |||||||
| Total | $0.00 | $0.00 |
Equipment
| Equipment | ||||||||
| Equipment-Items of Expenditure | Unit | Unit Description | Quantity | Quantity Description | Cost/Unit | Total Cost | Cost Share | Narrative |
Total $0.00 $0.00
Supplies
| Supplies | ||||||||
| Supplies-Items of Expenditure | Unit | Unit Description | Frequency | Frequency Description | Cost/Unit | Total Cost | Cost Share | Narrative |
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| Total | $0.00 | $0.00 |
Contractual
| Contractual | ||||||||
| SubContracts, Subawardees, Consultants, Agreements, MOU- Items of Expenditure | Unit | Unit Description | Frequency | Frequency Description | Cost/Unit | Total Cost | Cost Share | Narrative |
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| Total | $0.00 | $0.00 |
ODC
| Other Direct Cost | ||||||||
| Other Direct Cost-Items of Expenditure | Unit | Unit Description | Frequency | Frequency Description | Cost/Unit | Total Cost | Cost Share | Narrative |
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| 0 | 0 | $0.00 | $0.00 | $0.00 | ||||
| Total | $0.00 | $0.00 |
Overhead
| Overhead | ||||
| Type of Overhead | Predetermined Rate | Base | Total Cost | Narrative |
| 0.00% | $0.00 | $0.00 | ||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| $0.00 | ||||
| Total | $0.00 |
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