Sample_Billing_Form_-_Informational_Only.pdf

This is a sample billing form for the City of Wheat Ridge, Colorado, which serves as informational guidance for the Anderson Pool Design consultant selection process. The form is designed to facilitate monthly invoicing and cost tracking for the selected multidisciplinary consultant team responsible for planning, public engagement, design, and construction documentation services for the replacement of the outdoor community pool at Anderson Park. The RFP was issued on April 2, 2026, with a non-mandatory pre-proposal conference scheduled for April 9, 2026, a question acceptance deadline of April 14, 2026, and proposals due by April 30, 2026, at 2:00 p.m. Mountain Time. The anticipated contract start date is June 1, 2026, with a projected design timeline of approximately 14 to 16 months. The structured design process encompasses nine phases, including project initiation, existing conditions assessment, concept development, community engagement rounds, preliminary design options, and design development through final construction documents.

Pricing must be firm for one year following acceptance and exclude applicable taxes, with invoices submitted monthly and payable within thirty days via Electronic Funds Transfer. Price escalation requests are limited to one adjustment per contract term and cannot exceed ten percent without rebidding. The City requires compliance with the Keep Jobs in Colorado Act, mandating 80% Colorado labor, and no set-aside designations for disadvantaged enterprises have been identified. Consultants must maintain professional liability and errors and omissions insurance of $1,000,000 per claim and $1,000,000 aggregate, along with commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate. Although a specific budget or award value is not explicitly stated, evaluation will follow a best value procurement model scoring proposals on project understanding and approach (20%), relevant experience (20%), project team qualifications (15%), public engagement strategy (15%), project schedule and management (10%), and fee proposal (20%). Consultants may provide optional pricing for ongoing or as-needed design services beyond the initial project award, with funding contingent upon City Council appropriations and no guarantee of approval beyond January 1 of the succeeding year.