SAM RFP.pdf

Request for Proposal: RFP PR431356

Description: Honeywell/Xtralis, Quantity of 2 , Part # VEP-A00-P-UL, VESDA-E VEP with LED’s, 4 pipes with labor to replace existing VESDA units, programming and testing – OR Domestic Equivalent

Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.

Summary of Work/Description of Items:

Please see Attachment C- Pricing Sheet

Please provide a single PDF proposal that contains the following information:

Price: A Fixed Price Proposal Schedule: TBD/ASAP Required Documents: Provide a completed and signed copy of the following attached documents:

o Abbreviated Representations and Certifications (BSD-CS-2260, dated

10/01/2025) o Any other required proposal docs, such as pricing worksheet, etc.

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

List of RFP Attachments

Attachment No.

Description Title (Date/Rev)

Attachment A ORNL Terms and Condition Purchase Order Commercial Items & Services Under Simplified Acquisition Threshold – BSD-

CS-2154 (10/01/2025)

Attachment B Prime Contract Flowdowns UT-Battelle Prime Supplemental Flowdown Document: Additional Terms and Conditions for Subcontracts/Purchase Orders Under Prime Contract No. DE-AC05-00OR22725, 10/01/2025

Attachment C Pricing Sheet Pricing Sheet for RFP PR431356 Attachment D Representations and Certifications Reps and Certs Abbreviated, BSD-CS-2260, dated 10/01/2025 Attachment E Service Contract Labor Standards

Exemption Certification Exemption from SCLS-Certain Services, BSD-CS-2049, dated 8/20/2025

Attachment F Brand Name or Equal 52.211-6 Brand Name or Equal, dated Aug 1999

Terms and Conditions:

Purchase Order Commercial Items & Services Under Simplified

Acquisition Threshold – BSD-CS-2154 (10/01/2025) Prime Flowdowns:

UT-Battelle Prime Supplemental Flowdown Document: Additional Terms and Conditions for Subcontracts/Purchase Orders Under Prime Contract No. DE-AC05-00OR22725 (10/01/2025)

NAICS Code: 238210-Electrical Contractors and Other Wiring Install-$19.0M

Special Provisions

-52.211-6 Brand Name or Equal, dated Aug 1999

-Commercial Items Meeting Catalog Description With this order, written documentation shall be provided verifying that the products ordered by the Company based on the stated catalog specifications have been supplied. An example of acceptable documentation is a completed listing of the products shipped with the associated catalog numbers.

-Quality Comments:

Seller must submit completed AHA form https://contracts.ornl.gov/activity-hazard-analysis-aha/ https://contracts.ornl.gov/activity-hazard-analysis-aha/ https://contracts.ornl.gov/activity-hazard-analysis-aha/

Seller shall notify the Technical Project Officer when an outage of an emergency lighting system, fire suppression system, fire alarm/detection system, fire hydrant, underground water main, lightening protection system, is necessary. This notification shall be made a minimum of 48 hours prior to the actual time such outage is needed.

Control of hazardous energy sources that require lockout/tagout will be managed (i.e., identified, assessed, and controlled) by the Company. The Seller is required to follow OSHA (as applicable through 10 CFR 851.23) and NFPA 70E requirements for hazardous energy control which require the Seller to establish a written hazardous energy control process and train employees. These requirements also apply to a single source of hazardous energy.

Seller shall comply with the requirements of 29 CFR 1910.147 for servicing and maintenance when the unexpected energization or release of stored energy could cause injury. Work requiring the control of sources of hazardous energy shall follow the applicable OSHA and NFPA requirements, e.g. 29 CFR 1910.147, 1910.269,

1910.333 and NFPA 70E. Planned work involving forms/sources of hazardous energy, e.g. electrical, pneumatic, hydraulic, mechanical, etc. shall be addressed by a procedure that specifies how those forms of hazardous energy will be properly controlled by lockout/tagout (LO/TO).

Prior to beginning work, the following requirement(s) shall be observed by Seller (as applicable to the task):

1) Lockout/Tagout required by an outage of a portion of the [external] electrical distribution system shall be coordinated by ORNL Utilities.

2) Lockout of any permanently wired component, equipment, or system served by a facility's internal distribution system must be coordinated with the Technical Project Officer or their designated representative. The need to de-energize a disconnect switch or circuit breaker is a typical example of this. Note: This requirement does not apply to equipment that is supplied exclusively by flexible cord and plug that is under the exclusive control of the employee performing work.

3) Method for verifying zero energy isolation of electrical circuits must be performed in accordance with applicable NFPA 70E requirements

Important Dates:

Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 12:00 PM EST on 10/26/2025.

Thank you, Liz Turner Procurement Officer

Oak Ridge National Laboratory Business Services Directorate, Contracts Division Email: turnerem@ornl.gov Phone: 865-241-8266