Replace 2 VESDA-E VEP units with LED’s, 4 pipes

Oak Ridge National Laboratory, operated under the Department of Energy, is seeking to procure two Honeywell/Xtralis VESDA-E VEP units (Part # VEP-A00-P-UL) with LED technology configured for 4 pipes, along with associated labor for installation, programming, and testing. The solicitation requires offerors to submit a fixed-price proposal that will be evaluated on a lowest-price, technically acceptable basis. Key contract requirements include providing written documentation verifying product specifications, submitting a completed Activity Hazard Analysis (AHA) form, and complying with OSHA, NFPA, and ORNL safety regulations. Offerors must also satisfy representations and certifications requirements, including small business status declarations and export control compliance, and maintain Commercial General Liability insurance with a $2,000,000 annual aggregate limit. Proposals must be submitted as a single PDF document by 12:00 PM EST on December 26, 2025, with no set-aside designation applied to this procurement.

The procurement does not utilize any set-aside provisions and is classified under NAICS Code 238210 (Electrical Contractors and Other Wiring Installation Contractors) with a size standard of $19.0 million. The work will be performed at Oak Ridge, Tennessee 37830, with the specific contract award value to be determined based on submitted proposals. This is a straightforward commercial item purchase under the simplified acquisition threshold, requiring only the two VESDA-E VEP units and labor services without additional timeline specifications beyond the proposal deadline. The Research Accelerator Division of the Spallation Neutron Source is the requesting organization, and offerors must comply with all flowdown clauses from the prime contract DE-AC05-00OR22725 held by UT-Battelle, LLC. The provision allows for submission of equivalent products as alternatives if offerors clearly identify such products by brand name and model number with supporting descriptive literature demonstrating conformance to solicitation requirements.