SAM INSTRUCTIONS TO OFFERORS 15JA0525Q00000068.pdf

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INSTRUCTIONS TO OFFERORS 15JA0525Q00000068

Questions

Questions concerning this solicitation shall be submitted to Charmella Ware in electronic format via email to the Contracting Officer at Charmella.Ware@usdoj.gov no later than 4:00 PM Eastern Time on June 23, 2025. Questions submitted after this deadline may not be responded to. Quote Due Date All quotes shall be submitted to Charmella Ware in electronic format via email to Charmella.Ware@usdoj.gov no later than 5:00 PM Eastern Time on July 04, 2025. Quotes received past the deadline stated will not be considered.

Quote Submission Criteria

(A) Volume I: Proposed Key Personnel and Technical Evaluation

Offerors shall provide a minimum of one (1) resume for prospective key personnel. The prospective key personnel are the Civil Investigator/analyst and Criminal analyst that will perform the tasks identified in the Statement of Work. The resume(s) shall demonstrate the key personnel’s qualifications to provide the requested services and demonstrate experience in projects of similar size, scope, complexity, and results. The resume(s) shall list the Key Personnel’s education, security clearance level (if applicable), training and certifications, if any. Each resume(s) shall not exceed three (3) pages in length.

(B) Volume II: Past Performance

Offerors shall provide up to three (3) organizational past performance references for commensurate projects that were completed within the last three (3) years of the Solicitation Issue Date or are in progress with at least one year of performance completed as of the Solicitation Issue Date. If a Contractor will be using a subcontractor, up to three

(3) references must be provided for the subcontractor as well. Each Past Performance Reference shall not exceed two (2 pages in length.

Past performance references submitted for work that were not in progress or were not completed within the last three (3) years of the Solicitation Issue Date will not be accepted.

Past performance references may be from commercial or federal/state/local Government Contracts; however, similar support services performed for federal Government customers generally will be considered more relevant than those done for commercial or state/local Government customers. The Contracting Officer has the discretion to retrieve information via offeror supplied references, commercial sources and federal sources including, but not limited to: Contractor Performance Assessment Rating System and Systems for Award Management.

Past performance references must be clearly labeled “Past Performance References” and be included in Volume II. If the organization does not have references, the offeror must so state (explicitly) in Volume II. The following information is required, and shall be included for each past performance reference:

1) Customer name and address

2) Point of contact (name, telephone number) for contractual/administrative matters and technical performance

3) Period of Contract performance

4) Description of work performed

If the prime Contractor is submitting subcontractor(s) as part of the proposal/quote, include the subcontractor’s signed written consent to allow the Government to discuss subcontractors past performance with the prime Contractor.

Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the Offeror’s:

1) Quality of services provided under the Contract;

2) Compliance with Contract terms and conditions;

3) Effectiveness of management;

4)Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

5)Business integrity/business conduct.

(C)Volume III: Price

Offerors shall submit a price quote as reflected in SF1449 beginning page 4, to be evaluated. Do not include asterisks with exceptions or comments on these pages. Only state the price for the CLIN item based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered.

DOJ herein requests price discounts over a vendor’s GSA Price List rates IAW FAR 8.405-4.

A price evaluation as required by FAR 8.405-2(d) shall be conducted as part of the award determination. DOJ will consider the level of effort and mix of labor proposed to perform task(s) and will determine if the total price is reasonable.

BASIS FOR AWARD

Best Value/Tradeoff:

The Government plans to award a Contract to the offeror whose quote represents the best value solution. The Contracting Officer may reasonably determine that the superior solution/approach merits a higher price, and therefore represents the best value to the Government. The Contracting Officer, using sound business judgment will base the selection decision on the integrated assessment of the Statement of Work and the Offeror’s capability as measured against the below evaluation factors. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced. Interested Offerors shall submit a complete price schedule. All line items must be priced. Quotes providing partial pricing shall be considered non-responsive. Quotes should include the Offeror’s best pricing, including all discounts.

Evaluation of options shall not obligate the Government to exercise the option(s).

The Government will award a Contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1 (Key Personnel and Technical Evaluation)

2 (Past Performance)

3 (Price)

Technical and past performance, when combined, are significantly more important than price.

Multiple awards may result from this solicitation. In addition, an award may be made for civil investigator services only, criminal analyst services only or both. This decision is made at the unilateral discretion of the Government. The offeror can propose on one service or both as specified by the solicitation.

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