SAM.Gov RFQ Cover Sheet.pdf

Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.

(Change as needed)

Solicitation Number: PR488211 Offers Due By: 7/31/2026 Offer Validity Period: 30 Days NAICS Code: 333994

Industrial Process Furnace and Oven Manufacturing 500 Employees

Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: NO Description of Supplies/Services Sought: Muffle Furnance Anticipated Subcontract Period of Performance: TBD ORNL Procurement Representative: Jacob Spradley , spradleyjv@ornl.gov

Summary of Work/Description of Items:

See Attached Bill of Materials

Please provide the following documents in response to this proposal:

Quote: A firm fixed price quote with your proposed delivery schedule.

- Any tariffs shall be expressly stated and priced separately on the quote.

- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.

Required Documents: Provide a completed and signed copy of the following attached documents:

- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026)

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms & Conditions- Commercial Product and Services (BSD-CS-2146, dated 01/13/2026)

Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 07/06/2026)

Attachment C Bill of Materials PR479635 Bill of Materials

Attachment D Representations and Certifications

Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)

Special Provisions:

FAR 52.211-6 Brand Name or Equal shall apply

Commercial Items Meeting Catalog Description With this order, written documentation shall be provided verifying that the products ordered by the Company based on the stated catalog specifications have been supplied. An example of acceptable documentation is a completed listing of the products shipped with the associated catalog numbers.

Packing and Shipping The Seller is responsible for all packing and shipping provisions to ensure that the system arrives at the Company’s site in an undamaged, working condition. The Seller shall inform the Company of shipping plans two weeks before actual shipment.

Seller's Certification of Conformance A Certificate of Conformance indicating specification, subcontract or applicable drawing and verification numbers and nomenclature, and bearing the authorized signature and title of a responsible representative of the Seller, shall be required to represent each shipment against this contract. The certificate shall read as follows:

A. Items in this contract have been produced from Company-furnished material on ORNL Shipping Order No.

B. Items furnished under this Agreement have been designed and/or manufactured and inspected in accordance with all applicable subcontract requirements and specifications, and such inspection records as required by this Agreement are on file and available for review and/or inspection.

Software Quality Assurance The following shall be provided by the supplier (within the performance period of the contract):

1. Supplier shall provide formal on-site, off-site, or on-line training for users, if requested.

2. Supplier shall provide a process to notify users of defects, new releases, or issues that impact the operation of the software. Supplier shall also provide a process to allow users to report defects and request assistance in operating the software. Supplier shall provide feedback on problem resolution for reported defects.

3. Supplier shall label new releases and upgrades of the software to allow unique identification of changes by revision.

4. Supplier shall provide assurance of the software quality by allowing an external assessment of their SQA program or providing evidence of the software quality via (a) self-declaration that the software meets the intended quality, (b) third-party certification, or (c) acceptance based on key characteristics (e.g., large user base)

Important Dates:

Questions: Questions are due on 07/28/2026. All questions shall be provided in writing via email to the

Procurement Officer listed below.

Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by

5:00p EST 7/31/2026

Thank you, Jacob Spradley Procurement Officer Commercial, Contracts Division Business Services Directorate

Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: spradleyjv@ornl.gov