SAM.GOV POSTING HERCULES 36C24527Q0002 INTENT TO SOLE SOURCE.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* INTENT TO SOLE SOURCE TO SDVOSB/VOSB TO OEM | Hercules Service Contract (VA-27-

00007442) | BASE YR PERIOD OF PERFORMANCE START DATE: 11/01/2026 END: 10/31/2027

| ULTIMATE COMPLETION DATE: 10/31/2031 | PLUS FOUR OPTION YRS

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 21201

SOLICITATION NUMBER* 36C24527Q0002

RESPONSE DATE/TIME/ZONE 09-10-2026 1:00 PM EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J065

NAICS CODE* 811210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

VISN 5 | NCO 5

SUITE 275

849 INTERNATIONAL DRIVE

LINTHICUM MD 21090

POINT OF CONTACT* CONTRACTING OFFICER

AMY WALTER

AMY.WALTER1@VA.GOV

NONE

NONE

NONE

ADDITIONAL INFORMATION

AGENCY’S URL https://department.va.gov/integrated-service-networks/ URL DESCRIPTION Veterans Integrated Service Networks AGENCY CONTACT’S EMAIL ADDRESS https://www.va.gov/contact-us/ EMAIL DESCRIPTION Contact us

DESCRIPTION

INTENT TO SOLE SOURCE

THIS IS AN INTENT TO SOLE SOURCE ANNOUNCEMENT AND IT IS FOR

INFORMATION & PLANNING PURPOSES ONLY; IT IS NEITHER A SOLICITATION

ANNOUNCEMENT, NOR A REQUEST FOR INFORMATION, PROPOSALS OR QUOTES AND

DOES NOT OBLIGATE THE GOVERNMENT TO AWARD A CONTRACT. I F A V E N D O R

R E S P O N D S T O T H I S INTENT TO SOLE SOURCE, THE VENDOR WILL NOT RECEIVE

A RESPONSE. THE PURPOSE OF THIS INTENT TO SOLE SOURCE ANNOUNCEMENT IS

FOR MARKET RESEARCH, IN ORDER TO MAKE APPROPRIATE ACQUISITION DECISIONS,

AND TO GAIN KNOWLEDGE OF POTENTIALLY QUALIFIED SERVICE-DISABLED VETERAN

OWNED SMALL BUSINESSES, VETERAN OWNED SMALL BUSINESSES, 8(A), HUBZONE

AND OTHER SMALL BUSINESSES WHO STATE THEY ARE CAPABLE OF PERFORMING

THE WORK. **A sole source contract award will result from this Notice.**

IN THE EVENT THAT A VENDOR DISAGREES WITH THIS SOLE SOURCE, THEN

DOCUMENTATION OF TECHNICAL EXPERTISE MUST BE PRESENTED IN SUFFICIENT

DETAIL FOR THE GOVERNMENT TO DETERMINE THAT YOUR COMPANY POSSESSES

THE NECESSARY FUNCTIONAL AREA EXPERTISE AND EXPERIENCE TO COMPETE FOR

THIS ACQUISITION.

* *VENDOR RESPONSE SHALL INCLUDE THE BELOW**

Responses to this INTENT TO SOLE SOURCE shall include company name, address, point of contact, phone number, point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 811210, (size standard of $34M, per SBA Table of Small Business Size Standards January 1, 2022) AND whether your company has special socio-economic status (i.e., SDVOSB, VOSB, Small Business, HUBZone, etc.).

(A) COMPANY NAME

(B) ADDRESS

(C) POINT OF CONTACT

(D) PHONE, FAX, AND EMAIL

(E) DUNS NUMBER

(F) CAGE CODE

(G)TAX ID NUMBER

(H) TYPE OF SMALL BUSINESS, E.G. SERVICES DISABLED VETERAN OWNED SMALL

BUSINESS, VETERAN-OWNED SMALL BUSINESS, 8(A), HUBZONE, WOMEN OWNED

SMALL BUSINESS, SMALL DISADVANTAGED BUSINESS, OR SMALL BUSINESS HUBZONE

BUSINESS, (I) WILL YOUR COMPANY BE PERFORMING THE WORK? OR DO YOU PLAN

ON SUB-CONTRACTING OUT THE WORK?

(I) Is your company considered small under the NAICS code identified under this RFI? (Size standard of = or < $34M, per SBA table size standards matched to industries described in the North American Industry Classification System (NAICS), as modified by the Office of Management and Budget, effective January 1, 2022.)

(J) Does your company have an FSS contract with GSA or the VA NAC or a GWAC contract holder with any other federal agency? If so, please provide the contract number.

(K) If your company holds a FSS GSA/VA NAC contract other federal GWAC contract holder, are the services requested available on your schedule/contract?

(L) General pricing of your products is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

AND

(J) ***WILL YOUR COMPANY BE DOING ALL OF THE WORK? IF NOT, WILL YOUR

COMPANY BE SUB-CONTRACTING OUT THE WORK?***MUST ANSWER*** MUST

PROVIDE A CAPABILITY STATEMENT THAT ADDRESSES THE ORGANIZATIONS

QUALIFICATIONS AND ABILITY TO PERFORM AS A CONTRACTOR FOR THE WORK

DESCRIBED BELOW. IF THE VENDOR IS AN SDVOSB/VOSB, BE PREPARED TO

DEMONSTRATE HOW IT WILL NOT SUB-CONTRACT THE WORK BY MORE THAN 51%,

PER VAAR 852.219-75, VAAR 819.7011(b) Contract clauses. (DEVIATION)

(K) IN ACCORDANCE WITH VAAR CLAUSE 852.219-73(F) AND PURSUANT TO 13 CFR §

128.402(E), ANY OFFEROR/QUOTER/BIDDER SUBMITTING A PROPOSAL AS A JOINT

VENTURE MUST PROVIDE A CERTIFICATION FROM EACH SDVOSB JOINT PARTNER,

SIGNED BY AN AUTHORIZED OFFICIAL OF EACH SDVOSB PARTNER TO THE JOINT

VENTURE, STATING THAT (1) IT IS A CERTIFIED SDVOSB, IS SMALL UNDER THE SIZE

STANDARD CORRESPONDING TO THE NAICS CODE ASSIGNED TO THIS

PROCUREMENT, AND WILL COMPLY WITH THE APPLICABLE LIMITATIONS ON

SUBCONTRACTING DURING PERFORMANCE OF THE CONTRACT AND (2) THE PARTIES

TO THE JOINT VENTURE HAVE ENTERED INTO A JOINT VENTURE AGREEMENT THAT

FULLY COMPLIES WITH PARAGRAPH (C) OF 13 CFR § 128.402 AND WILL PERFORM THE

CONTRACT IN COMPLIANCE WITH THE JOINT VENTURE AGREEMENT. FAILURE TO

SUBMIT THE CERTIFICATIONS WITH THE OFFEROR’S/QUOTER’S/BIDDER’S PROPOSAL

WILL RENDER THE OFFEROR INELIGIBLE FOR AWARD.

PROPOSALS FROM OFFERORS/QUOTERS/BIDDERS THAT FAILED TO MEET THE

MINIMUM REQUIREMENTS – INCLUDING A MATERIAL FAILURE TO CONFORM WITH THE

INSTRUCTIONS SET FORTH ABOVE - WILL BE DEEMED UNACCEPTABLE AND WILL NOT

BE FURTHER CONSIDERED.

***IF THERE ARE ANY OBJECTIONS TO THIS SOLE SOURCE,

CONTACT THE CONTRACTING OFFICER AT

AMY.WALTER1@VA.GOV.***

Statement of Work Hercules Systems Support Contract

A. GENERAL

Scope of Services:

The purpose of this requirement is to provide support for the Hercules patient repositioner units and Hercules dream air mattresses at the Washington DC VA Medical Center. The Contractor must provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform service and maintenance. Contract services must include:

Unlimited technical phone support Service visits with travel and labor included Hercules drive unit repair or replacements Hercules drive unit and dream air mattress air controller power cord replacements Hercules drive unit sheet strap replacements PM on drive units, dream air mattress air controller, mattress clips, and dream sheet assessment completion 15% discounts on:

o Dream gel or dream air replacement surfaces o Mattress upgrade package o Replacement mattress covers

10% discount on dream sheets Free transfers of Hercules units from beds

Location: Washington DC VA Medical Center, 50 Irving Street NW, Washington, DC 20422

PERIOD OF PERFORMANCE

Base Year 11/01/2026 – 10/31/2027 1st Option Period 11/01/2027 – 10/31/2028 2nd Option Period 11/01/2028 – 10/31/2029 3rd Option Period 11/01/2029 – 10/31/2030 4th Option Period 11/01/2030 – 10/31//2031

INTENT TO SOLE SOURCE OEM LETTER

Questions/Answers to questions as follows in blue:

1. Does the OEM or Fidelis perform services and preventative care on Hercules?

The OEM, The Morel Company, Inc., performs all service and preventative maintenance for the Hercules Patient Repositioner, including OEM-approved related parts.

2. Are services or preventative care covered under a national contract?

Services and preventative maintenance for the Hercules Patient Repositioner are not covered under a national contract. Each service agreement is entered into individually by hospital.

3. OEM sole source:

1. What makes it sole source? - Please reference the sole source letter attached as Morel is the sole manufacturer and provider and Fidelis is the sole distributor of Hercules.

2. Are there proprietary procedures? - Please reference the sole source letter for the characteristics that make Hercules proprietary.

3. If a third party worked on Hercules, would the OEM cover mistakes made by a third party? The Morel Company, Inc. must approve of any third-party service;

otherwise, The Morel Company, Inc will not assume responsibility for errors, damage, or service-related issues caused by services performed by an unauthorized third party.