SAM.gov Comb Syn_GPA Medical Informatics.pdf

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed Price, Non-Personal Service

Type, Commercial Item Purchase in response to Request for Quote (RFQ) 75H70625Q00034

C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, 06/11/2025.

D. This RFQ is issued as "100% Small Business (SB)". The associated NAICS code is 811210 (Electronic and

Precision Equipment Repair and Maintenance), and the small business standard is $34.0.

E. The quoted unit pricing must be all-inclusive (including, but not limited to, travel, lodging, per diem, fringe benefits, federal, state, and local taxes), plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

F. BRAND NAME / EQUAL

Complete the Specification List: Estimated Cost

Item Description Total

1. Base Year: Eagle Butte (CRSU) IHS - POP 07/01/2025 to 06/30/2026; $: _________________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 2141F16A985002) (Biomed Control #45EBB-A00617); Please reference SOW and List of Equipment.

2. Base Year: Eagle Butte (CRSU) IHS - POP 07/01/2025 to 06/30/2026 ; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector P-51; (SN A6C5-01661) (Biomed Control #45EBB-A00618); Please reference SOW and List of Equipment.

3. Base Year: Pine Ridge (PRSU) - POP 07/01/2025 to 06/30/2026; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 41F16A978029)(Biomed Control #45PRB-004304); Please reference SOW and List of Equipment.

4. Base Year: Pine Ridge (PRSU) - POP 07/01/2025 to 06/30/2026; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR P-51 Detector (SN A6C5-01254) (Biomed Control #45PRB-004307);

Please reference SOW and List of Equipment.

5. Base Year: Pine Ridge (PRSU) - POP 07/01/2025 to 06/30/2026; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 41F16A978030)(Biomed Control #45PRB-004306); Please reference SOW and List of Equipment.

6. Base Year: Pine Ridge (PRSU) - POP 07/01/2025 to 06/30/2026; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01294) (Biomed Control #45PRB-004305);

Please reference SOW and List of Equipment.

7. Base Year: Rosebud (RSU) - POP 07/01/2025 to 06/30/2026; $: _______________

Mobile DaRt (503-79888-41) (SN 41F16A985003) (Biomed Control #45RBB-003941); Please reference SOW and List of Equipment.

8. Base Year: Rosebud (RSU) - POP 07/01/2025 to 06/30/2026; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01541) (Biomed Control #45RBB-003947);

Please reference SOW and List of Equipment.

9. Base Year: Rosebud (RSU) - POP 07/01/2025 to 06/30/2026; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 41F16A985004)(Biomed Control #45RBB-003942); Please reference SOW and List of Equipment.

10. Base Year: Rosebud (RSU) - POP 07/01/2025 to 06/30/2026; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01540) (Biomed Control #45RBB-003948);

Total / Base Year $: _________________________

11. Option Year One: Eagle Butte (CRSU) IHS - POP 07/01/2026 to 06/30/2027; $: _________________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu

12. Option Year One: Eagle Butte (CRSU) IHS - POP 07/01/2026 to 06/30/2027; $: _______________

13. Option Year One: Pine Ridge (PRSU) - POP 07/01/2026 to 06/30/2027; $: _______________

Mobile DaRt(503-79888-41)(SN 41F16A978029)(Biomed Control #45PRB-004304); Please reference SOW and List of Equipment.

14. Option Year One: Pine Ridge (PRSU) - POP 07/01/2026 to 06/30/2027; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR P-51 Detector (SN A6C5-01254) (Biomed Control #45PRB-004307);

Please reference SOW and List of Equipment.

15. Option Year One: Pine Ridge (PRSU) - POP 07/01/2026 to 06/30/2027; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 41F16A978030)(Biomed Control #45PRB-004306); Please reference SOW and List of Equipment.

16. Option Year One: Pine Ridge (PRSU) - POP 07/01/2026 to 06/30/2027; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01294) (Biomed Control #45PRB-004305);

17. Option Year One: Rosebud (RSU) - POP 07/01/2026 to 06/30/2027; $: _______________

Mobile DaRt (503-79888-41) (SN 41F16A985003) (Biomed Control #45RBB-003941); Please reference SOW and List of Equipment.

18. Option Year One: Rosebud (RSU) - POP 07/01/2026 to 06/30/2027; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01541) (Biomed Control #45RBB-003947);

Please reference SOW and List of Equipment.

19. Option Year One: Rosebud (RSU) - POP 07/01/2026 to 06/30/2027; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 41F16A985004)(Biomed Control #45RBB-003942); Please reference SOW and List of Equipment.

20. Option Year One: Rosebud (RSU) - POP 07/01/2026 to 06/30/2027; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01540) (Biomed Control #45RBB-003948);

Please reference SOW and List of Equipment.

Total / Option Year One $: _________________________

21. Option Year Two: Eagle Butte (CRSU) IHS - POP 07/01/2027 to 06/30/2028; $: _________________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu

22. Option Year Two: Eagle Butte (CRSU) IHS - POP 07/01/2027 to 06/30/2028; $: _______________

23. Option Year Two: Pine Ridge (PRSU) - POP 07/01/2027 to 06/30/2028; $: _______________

Mobile DaRt(503-79888-41)(SN 41F16A978029)(Biomed Control #45PRB-004304); Please reference SOW and List of Equipment.

24. Option Year Two: Pine Ridge (PRSU) - POP 07/01/2027 to 06/30/2028; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR P-51 Detector (SN A6C5-01254) (Biomed Control #45PRB-004307);

Please reference SOW and List of Equipment.

25. Option Year Two: Pine Ridge (PRSU) - POP 07/01/2027 to 06/30/2028; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 41F16A978030)(Biomed Control #45PRB-004306); Please reference SOW and List of Equipment.

26. Option Year Two: Pine Ridge (PRSU) - POP 07/01/2027 to 06/30/2028; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01294) (Biomed Control #45PRB-004305);

Please reference SOW and List of Equipment.

27. Option Year Two: Rosebud (RSU) - POP 07/01/2027 to 06/30/2028; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt (503-79888-41) (SN 41F16A985003) (Biomed Control #45RBB-003941); Please reference SOW and List of Equipment.

28. Option Year Two: Rosebud (RSU) - POP 07/01/2027 to 06/30/2028; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01541) (Biomed Control #45RBB-003947);

Please reference SOW and List of Equipment.

29. Option Year Two: Rosebud (RSU) - POP 07/01/2027 to 06/30/2028; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 41F16A985004)(Biomed Control #45RBB-003942); Please reference SOW and List of Equipment.

30. Option Year Two: Rosebud (RSU) - POP 07/01/2027 to 06/30/2028; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01540) (Biomed Control #45RBB-003948);

Please reference SOW and List of Equipment.

Total / Option Year Two $: _________________________

31. Option Year Three: Eagle Butte (CRSU) IHS - POP 07/01/2028 to 06/30/2029; $: _________________

32. Option Year Three: Eagle Butte (CRSU) IHS - POP 07/01/2028 to 06/30/2029; $: _______________

33. Option Year Three: Pine Ridge (PRSU) - POP 07/01/2028 to 06/30/2029; $: _______________

Mobile DaRt(503-79888-41)(SN 41F16A978029)(Biomed Control #45PRB-004304); Please reference SOW and List of Equipment.

34. Option Year Three: Pine Ridge (PRSU) - POP 07/01/2028 to 06/30/2029; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR P-51 Detector (SN A6C5-01254) (Biomed Control #45PRB-004307);

Please reference SOW and List of Equipment.

35. Option Year Three: Pine Ridge (PRSU) - POP 07/01/2028 to 06/30/2029; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 41F16A978030)(Biomed Control #45PRB-004306); Please reference SOW and List of Equipment.

36. Option Year Three: Pine Ridge (PRSU) - POP 07/01/2028 to 06/30/2029; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01294) (Biomed Control #45PRB-004305);

Please reference SOW and List of Equipment.

37. Option Year Three: Rosebud (RSU) - POP 07/01/2028 to 06/30/2029; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt (503-79888-41) (SN 41F16A985003) (Biomed Control #45RBB-003941); Please reference SOW and List of Equipment.

38. Option Year Three: Rosebud (RSU) - POP 07/01/2028 to 06/30/2029; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01541) (Biomed Control #45RBB-003947);

39. Option Year Three: Rosebud (RSU) - POP 07/01/2028 to 06/30/2029; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 41F16A985004)(Biomed Control #45RBB-003942); Please reference SOW and List of Equipment.

40. Option Year Three: Rosebud (RSU) - POP 07/01/2028 to 06/30/2029; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01540) (Biomed Control #45RBB-003948);

Please reference SOW and List of Equipment.

Total / Option Year Three $: _________________________

41. Option Year Four: Eagle Butte (CRSU) IHS - POP 07/01/2029 to 06/30/2030; $: _________________

42. Option Year Four: Eagle Butte (CRSU) IHS - POP 07/01/2029 to 06/30/2030; $: _______________

43. Option Year Four: Pine Ridge (PRSU) - POP 07/01/2029 to 06/30/2030; $: _______________

Mobile DaRt(503-79888-41)(SN 41F16A978029)(Biomed Control #45PRB-004304); Please reference SOW and List of Equipment.

44. Option Year Four: Pine Ridge (PRSU) - POP 07/01/2029 to 06/30/2030; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR P-51 Detector (SN A6C5-01254) (Biomed Control #45PRB-004307);

Please reference SOW and List of Equipment.

45. Option Year Four: Pine Ridge (PRSU) - POP 07/01/2029 to 06/30/2030; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt(503-79888-41)(SN 41F16A978030)(Biomed Control #45PRB-004306); Please reference SOW and List of Equipment.

46. Option Year Four: Pine Ridge (PRSU) - POP 07/01/2029 to 06/30/2030; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01294) (Biomed Control #45PRB-004305);

Please reference SOW and List of Equipment.

47. Option Year Four: Rosebud (RSU) - POP 07/01/2029 to 06/30/2030; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Shimadzu MX-7k Mobile DaRt (503-79888-41) (SN 41F16A985003) (Biomed Control #45RBB-003941); Please reference SOW and List of Equipment.

48. Option Year Four: Rosebud (RSU) - POP 07/01/2029 to 06/30/2030; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01541) (Biomed Control #45RBB-003947); Please reference SOW and List of Equipment.

49. Option Year Four: Rosebud (RSU) - POP 07/01/2029 to 06/30/2030; $: _______________

MX-7k Mobile DaRt(503-79888-41)(SN 41F16A985004)(Biomed Control #45RBB-003942); Please reference SOW and List of Equipment.

50. Option Year Four: Rosebud (RSU) - POP 07/01/2029 to 06/30/2030; $: _______________ Service, Support and Maintenance Agreement (S&MA) for Konica Minolta AeroDR Detector (SN A6C5-01540) (Biomed Control #45RBB-003948); Please reference SOW and List of Equipment.

Total / Option Year Four $: _________________________

Grand Total $: ______________________________

G. To provide Areawide Service, Support, & Maintenance Agreement for RPMS/Radiology PACS, Chargemaster and Lab Interface.

H. To be provided for Great Plains Areawide throughout SD, ND, IA, and NE. The Period of Performance will be One Year from the Date of Award; and a Base plus option years.

I. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023).

Quotes shall be submitted on company letterhead stationery, signed and dated, and they shall include the following:

1. Solicitation number 75H70625Q00057.

2. Closing Date: June 27, 2025, at 12:00 pm CT.

3. Name, address, and telephone number of company and e-mail address of contact person.

4. Provide a technical description of the item/service in sufficient detail to evaluate compliance with the solicitation requirements. This may include product literature or other documents, if necessary.

5. Terms of any express warranty.

6. Price and any discount terms.

7. “Remit to” address, if different than mailing address.

8. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically).

9. Acknowledgment of Solicitation Amendments (if any issued)

10. Past performance information, when included as an evaluation factor, includes recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers, and other relevant information).

11. A statement specifying the extent of agreement with all terms, conditions, and provisions of the solicitation. Offerors that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The basis of the award is the Lowest Price Technically Acceptable "LPTA" factors in determining the successful contractor. The Government intends to select ONE contractor for award of this effort. The proposals will be initially evaluated by the lowest price, and if the lowest-priced proposal submitted is found to be technically acceptable, no other proposals will be evaluated, and an award will be made to the lowest-priced, technically acceptable offeror. However, if the offeror's lowest-priced proposal is not found technically acceptable, the next offeror's lowest-priced proposal will be evaluated until the lowest-priced, technically acceptable proposal is found. The Government intends to evaluate offers and awards without discussions. The Government reserves the right to ask for clarifications from the lowest‐priced offeror being evaluated without approaching other offerors. The Government reserves the right to enter negotiations with the lowest‐priced offeror being evaluated without approaching other offerors.

• Shall provide the items listed in the Specifications Listings: Brand Name / Equal

• Ability to meet the Delivery Schedule

J. FAR 52.212-3 Offer Representations and Certifications-Commercial Products and Commercial Services

(MAY 2024) See attachment for full text. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

K. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV

2023) – See attachment; Clauses Incorporated by Reference.

L. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Products and Commercial Services (JAN 2025) - See attachment for full text.

M. The Federal Acquisition Regulations (FAR) and Health & Human Services Acquisition Regulation (HHSAR) applicable clauses, including those below, are attached.

N. Offers will be accepted electronically; submit via e-mail to the following:

Great Plains Area Indian Health Service Attn: David Jones, Contract Specialist 115 4th Ave. SE Aberdeen, SD 57401 E-mail: david.jones@ihs.gov

Questions regarding this solicitation must be submitted in writing by email no later than June 25, 2025, 12:00 p.m.

CT.

Contractors will need a UEI number & TIN and must register with the System for Award Management at www.sam.gov.

Acceptance Period: Your proposal must be predicated upon all the terms and conditions of this RFQ and be firm until September 30, 2025 at 12:00 PM CT.

The quotation must set forth full, accurate, and complete information as required by the Request for Quotation (RFQ) and be returned by the date referenced. All the necessary information must be submitted to be considered responsive and eligible for award.

No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the contract.

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) has implemented an electronic invoicing system.

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing,” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests” http://www.acquisition.gov/ mailto:david.jones@ihs.gov http://exclusions.org.hhs.gov/ https://obamawhitehouse.archives.gov/sites/default/files/omb/memoranda/2015/m-15-19.pdf

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register. However, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

“Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer”.

The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. No “Gray Market Goods” or “Counterfeit Electronic Parts” shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEM’s) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new or the false identification of grade, serial number, lot number, date code, or performance characteristics.

“The Office of Management and Budget (OMB) mandates that U.S. federal agencies use the Internet Protocol version 6 (IPv6). In November 2020, OMB issued memorandum M-21-07, "Completing the Transition to IPv6”, which outlines the Federal government's strategic intent "to deliver its information services, operate its networks, and access the services of others using only IPv6". The IHS requires all new IT systems (hardware and software) to operate in a pure IPv6 network environment. This includes on-premises or third-party hosted services requiring network integration into the IHS network.

The Offeror's solution shall comply with the IPv6 standards profile as defined by the NIST USGv6 Program: https://www.nist.gov/programs-projects/usgv6-program" https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov https://www.nist.gov/programs-projects/usgv6-program

SCOPE OF WORK FOR SERVICES & SUPPORT:

Medical Informatics – Great Plains Area, Indian Health Service

C-1 PURPOSE:

The purpose of this contract is to provide a comprehensive service and support agreement for various RPMS- Radiology Interface, Northern Plains Laboratory (NPL) reference lab interface, and Chargemaster. For the Radiology Interface, this Service Agreement consists of routine system monitoring, troubleshooting, correcting problems identified by end-users, and the provision of new upgrades and enhancements to the software. For the NPL interface, this Service Agreement consists of new laboratory test code building and mapping, routine interface monitoring, troubleshooting, and correcting orders/results not posting as identified by end-users.

Chargemaster support consists of loading the chargemaster codes as they are released yearly. The Great Plains Area Indian Health Service (SD, ND, IA, and NE). The award of a contract will be a firm-fixed price type.

C-2 SCOPE OF WORK:

Contractor shall provide to the Great Plains Area Indian Health Service, hereafter referred to as the Government, with the services described in this statement of work for the period specified.

The services to be provided by the contractor under this contract are Informatics will provide the following routine monitoring of the Radiology interface:

Address and correct all problems with the RPMS side of the Interfaces.

Dial in as necessary to the RPMS computer to check the number and types of system-generated messages.

Communicate error messages identified during troubleshooting and corrective action to local staff, or provide the necessary corrective action.

Provide new functionality and enhancements for the interface software as they are developed, tested, and made available for distribution.

Medical Informatics will provide the following support for the Northern Plains Laboratory interface:

Build new tests as identified by each site, including the Laboratory Test file, test mapping, load work list, auto instrument, and CPT codes.

Address and correct all problems with the RPMS side of the interface.

Address and correct all problems with orders not being transmitted to NPL and results not posting to RPMS from the NPL interface.

Medical Informatics will provide the following support for the Chargemaster software:

Medical Informatics will maintain and modify the latest version of the RPMS Chargemaster Software Package for the hospitals of the Great Plains Area.

Medical Informatics will provide Chargemaster table updates as they become available throughout the year.

The Area Office or each hospital will notify Cimarron as their Chargemaster vendor supplies table updates.

Cimarron will then perform the necessary update actions.

The vendor will provide new functionality and enhancements for the software as they are developed, tested, and made available for distribution.

The vendor will provide unlimited telephone support to users of the Chargemaster Interface System and its reports.

Medical Informatics will provide the following support for Rx IVR:

Address and correct all problems with the RPMS side of the Interfaces.

Dial in as necessary to the RPMS computer to check the number and types of system-generated messages.

Communicate error messages identified during troubleshooting and corrective action to local staff, or provide the necessary corrective action.

Provide new functionality and enhancements for the interface software as they are developed, tested, and made available for distribution.

This Service Agreement does not include developing customized software functionality desired by the site's staff. However, as a Service Agreement site, local staff will have input into enhancements to distributed products.

Hours of Performance:

Unless otherwise stated or negotiated, routine work shall be performed Monday through Friday, 8 am to 5 pm, excluding weekends and recognized Federal holidays.

Emergency support will be provided on a 24-hour hour/7 7-day-a-week basis, including weekends and holidays.

C-3 EQUIPMENT:

N/A

C-4 EXCLUSIONS:

The contractor is not responsible for damage caused by failure to operate the equipment in accordance with the manufacturer's instructions, abuse, misuse, or neglect, or damage caused by fire, lightning, flood, tornado, windstorm, hail, earthquake, explosion, smoke, aircraft accident, motor vehicle accident, collapse of building, strike, riot, vandalism, power failure or fluctuations, or heating or air conditioning failure.

If the Contractor determines that there is probable cause to believe that an operator or equipment user is abusing, neglecting, or mishandling an item of equipment, the Contractor shall notify the COR.

C-5 DOCUMENTATION:

The Contractor must present the service tickets/calibration record with the P.O. number of the service contract for each time a service is performed. One copy of the service ticket shall be provided to the COR within one week of the service. Service tickets may be submitted via email to abr_oehbiomed@ihs.gov (note there is an underscore between abr and oeh (abr_oeh)).

C-6 QUALITY CONTROL:

The Contractor shall have a prior successful history in providing services that demonstrates an ability to provide these services to the Government.

The Contractor shall provide documentation that any of their staff/employees servicing the equipment under this contract are qualified (i.e., OEM trained) and competent to perform the work.

The Contractor shall also ensure that any of their staff/employees servicing the equipment have completed (via presenting certificates of completion) any mandatory training directed by the Indian Health Service. This may include annual information security awareness, protecting children from abuse/sexual assault, etc. Any required training will be available from the IHS, and contractor staff will be provided access to those trainings.

C-7 BASIS OF PAYMENT:

All payments are due and payable upon receipt of complete and accurate invoices and in accordance with the Prompt Payment Act. Invoices shall be submitted with all information and supporting documentation. A complete and accurate invoice is substantially correct in that all aspects of the required information are evident on the invoice. If items such as invoice number, date, dates of service, contract/purchase order number, etc., are not on the invoice, it will be returned to the Contractor for resubmission.

Invoices shall be submitted monthly via the U.S. Treasury's Invoice Processing Platform (IPP) system for review, reconciliation, and payment approval.

C-8 LIABILITY:

In no event shall the Government release the Contractor from liability arising from acts of omission, improper repair, negligence, or deliberate or non-deliberate acts that jeopardize the health and safety of patients and/or Government employees. The rules of law governing such incidents or actions shall prevail.

C-9 RELEASES:

No information, findings, or determinations generated in pursuit of this contract may be released outside of the contractor's immediate possession without the concurrence of the Contracting Officer.

C-10 CONTRACTOR’S TERMS & CONDITIONS:

The contractor's terms and conditions shall be incorporated into the contract by reference. Where conflicts arise, the Federal Acquisition Regulations and other Federal Regulations, Laws, and Rules shall take precedence.

1. Authority

1.1 No person other than the Contracting Officer has authority to bind the Government with respect to this contract;

1.2 No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract;

1.3 In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract;

1.3.1 An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

1.3.2 A purported modification or change order issued by anyone other than the Contracting Officer;

1.3.3 A promise by anyone other than the Contracting Officer to provide additional funding or make payments or;

1.3.4 An order, direction, consent, or permission from anyone other than the Contracting Officer to;

1.3.4.1 Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling or;

1.3.4.2 Expend hours in excess of a specified level of effort.

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

52.252-1 Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of provision)

52.252-2 Clauses Incorporated by Reference.

As prescribed in 52.107(b), insert the following clause:

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of clause)

I. Federal Acquisition Regulations (FAR)(48 CFR Chapter 1) Provisions and Clauses Incorporated by Reference.

FAR

CITATION

PROVISION/CLAUSE TITLE PROVISION

/ CLAUSE

DATE

52.202-1 Definitions. Jun-20 52.203-3 Gratuities. Apr-84 52.203-7 Anti-Kickback Procedures. Jun-20 52.203-12 Limitation on Payments to Influence Certain Federal Transactions. Jun-20 52.204-2 Security Requirements. Mar-21 52.204-7 System for Award Management Nov-24 52.204-9 Personal Identity Verification of Contractor Personnel. Jan-11 52.204-12 Unique Entity Identifier Maintenance Oct-16 52.204-13 System for Award Management Maintenance. Oct-18 https://www.acquisition.gov/far/52.107#FAR_52_107 https://www.acquisition.gov/far/52.107#FAR_52_107

52.204-14 Service Contract Reporting Requirements. Oct-16 52.204-16 Commercial and Government Entity Code Reporting. Aug-20 52.204-17 Ownership or Control of Offeror. Aug-20 52.204-18 Commercial and Government Entity Code Maintenance. Aug-20 52.204-19 Incorporation by Reference of Representations and Certifications. Dec-14 52.204-20 Predecessor of Offeror. Aug-20 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment.

Nov-21

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Nov-21

52.209-5 Certification Regarding Responsibility Matters. Aug-20 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. Nov-15 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

Feb-16

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services.

Sep-23

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services.

Nov-23

52.216-24 Limitation of Government Liability. Apr-84 52.217-8 Option to Extend Services. Nov-99 52.224-1 Privacy Act Notification Apr-84 52.224-2 Privacy Act Apr-84 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran - Representation and Certifications.

Jun-20

52.232-1 Payments. Apr-84 52.232-39 Unenforceability of Unauthorized Obligations. Jun-13 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar-23 52.237-3 Continuity of Services. Jan-91 52.242-15 Stop-Work Order. Aug-89 52.243-4 Changes. Jun-07 52.243-7 Notification of Change. Jan-17 52.244-6 Subcontracts for Commercial Products and Commercial Services. Jan-25 52.246-4 Inspection of Services-Fixed-Price. Aug-96 52.246-20 Warranty of Services. May-01 52.246-25 Limitation of Liability-Services Feb-97 52.247-34 F.o.b. Destination. Jan-91 52.249-9 Default (Fixed-Price Supply and Services) Apr-84 52.252-6 Authorization Deviations in Clauses Nov-20 52.253-1 Computer Generated Forms. Jan-91

PROVISIONS AND CLAUSES IN FULL TEXT

II. Federal Acquisition Regulations (FAR) (48 CFR Chapter 1) Provisions and Clauses in Full Text

FAR

CITATION

PROVISION/CLAUSE TITLE PROVISION

/ CLAUSE

DATE

52.204-21 Basic Safeguarding of Covered Contractor Information Systems. Nov-21 52.212-3 Offeror Representations and Certifications - Commercial Products and

Commercial Services.

May-24

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Products and Commercial Services.

Jan-25

52.232-19 Availability of Funds for the Next Fiscal Year. Apr-84

52.204-21 Basic Safeguarding of Covered Contractor Information Systems.

As prescribed in 4.1903 , insert the following clause:

Basic Safeguarding of Covered Contractor Information Systems (Nov 2021)

(a) Definitions. As used in this clause—

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information ( 44 U.S.C.

3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

https://www.acquisition.gov/far/4.1903#FAR_4_1903 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title44-section3502&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title44-section3502&num=0&edition=prelim

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.

As prescribed in 12.301(b)(2), insert the following provision:

Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

https://www.acquisition.gov/far/12.301#FAR_12_301 https://www.sam.gov/ https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror.

No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000- 9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act ( 50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1)

(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title50-section1702(b)(3)&num=0&edition=prelim

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C.

101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States;

and https://www.acquisition.gov/far/subpart-19.14#FAR_Subpart_19_14 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim https://www.ecfr.gov/current/title-13/part-121 https://www.ecfr.gov/current/title-13/part-121

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of…