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Solicitation RFQ-246-26-Q-0037 Page 1 of 7

DEPARTMENT OF HEALTH AND HUMAN SERVICES · INDIAN

HEALTH SERVICE

Lawton Indian Hospital — 1515 NE Lawrie Tatum Rd, Lawton, OK 73507

COMBINED SYNOPSIS /

SOLICITATION

Commercial products · RFO FAR Part 12 (Revolutionary FAR Overhaul)

Indian Small Business Economic Enterprise (ISBEE) Set-Aside

Issuing office Lawton Indian Hospital

Solicitation No. RFQ-246-26-Q-0037

Title Portable Electrocardiogram Machines

Issue date August 17th, 2026

NAICS / size standard 334510 — Electromedical and Electrotherapeutic Apparatus Manufacturing (size standard 1,250 employees)

Product/Service Code 6525

Set-aside authority Indian Small Business Economic Enterprise (ISBEE) Set-Aside (HHSAR 326.603-1(c); 326.604-2)

Place(s) of performance Lawton Indian Hospital, 1515 NE Lawrie Tatum Rd, Lawton, OK 73507

Period / delivery Delivery within 90 days ARO

Quotes due August 27th, 2026, at 3:00 PM CT

Submit to jarrod.prince@ihs.gov

1. INTRODUCTION

This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR part 12, using the combined synopsis/solicitation format at RFO FAR 12.202(b), as revised under the Revolutionary FAR Overhaul (Executive Order 14275) and the implementing HHS/IHS class deviation, and the simplified procedures for commercial products and commercial services at RFO FAR 12.201-1. This announcement constitutes the only solicitation; quotations are requested and a separate written solicitation will not be issued. Solicitation number RFQ-246-26-Q-0037 is issued as a Request for Quotation (RFQ) for Lawton Indian Hospital Portable Electrocardiogram Machines. This acquisition is

Solicitation RFQ-246-26-Q-0037 Page 2 of 7 conducted under the Buy Indian Act (25 U.S.C. 47) and HHSAR Subpart 326.6. The associated NAICS code is 334510 — Electromedical and Electrotherapeutic Apparatus Manufacturing (size standard 1,250 employees).

RFO note: RFO FAR 52.212-3 and 52.212-5 are removed. Representations and certifications are obtained through the offeror’s active SAM.gov registration; required clauses are drawn from the RFO FAR 12.205 clause tables.

2. SET-ASIDE DETERMINATION

This requirement is a Indian Small Business Economic Enterprise (ISBEE) Set-Aside under HHSAR 326.603-1(c); 326.604-2. The offeror must qualify under the notice provision (352.226-4) below.

3. DESCRIPTION OF REQUIREMENT

The Lawton Indian Hospital (LIH) Emergency Department (ED) has a requirement for portable ECG systems for rapid acquisition, interpretation, storage, transmission, and integration of patient cardiac diagnostic data into the hospital’s new Electronic Health Record (EHR) system, Oracle, to support timely diagnosis and treatment.

4. DELIVERY, PLACE(S) OF PERFORMANCE, AND PERIOD

Place of performance / delivery: Lawton Indian Hospital, 1515 NE Lawrie Tatum Rd, Lawton, OK 73507.

Period of performance / required delivery: Delivery within 90 days ARO.

F.O.B. point: Destination.

Inspection and acceptance: as provided in the clause at RFO FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

5. EVALUATION METHODS

The Government will evaluate quotations and make award using the method below. This language constitutes the tailored fill-in for RFO FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (RFO 12.205(a)(2)), and includes all evaluation factors and criteria for award.

Evaluation. The Government will award a purchase order to the responsible quoter whose conforming quotation is most advantageous to the Government, based on a comparative evaluation of quotations against the following factor(s): Diagnostic-quality up to 18-lead simultaneous ECG acquisition capability, touchscreen functionality, automated ECG interpretation software which includes an 18 lead interpretation algorithm with greater than 600 interpretive statements and pediatric analysis, ECG interpretations include borderline statement suppression with three or more configurable settings, and 12-lead and 18-lead ECG wires. The Government will compare quotations directly against one another under each factor

Solicitation RFQ-246-26-Q-0037 Page 3 of 7 to determine which provides the greatest benefit to the Government; quotations will not be assigned numerical scores or adjectival ratings, and no competitive range will be established.

The non-price factors, when combined, are more important than price. The Government may make award without communications, or may communicate with one or more quoters and request revised quotations. Award will represent the best value to the Government, price and other factors considered. (RFO 12.203(c)(2))

Past Performance. The Government will evaluate the quoter's recent and relevant past performance as an indicator of its ability to perform this requirement. “Recent” means performed within 3 years of the date of this RFQ; “relevant” means similar in size, scope, and complexity. The Government may consider information from any source, including CPARS, references, and the quoter's experience as a subcontractor. A quoter without a record of relevant past performance will not be evaluated favorably or unfavorably on this factor.

Price. The Government will determine price to be fair and reasonable, based whenever possible on adequate price competition. Price will be evaluated inclusive of transportation charges to destination and by adding the prices for all CLINs / option periods to the base requirement.

Prompt payment discounts will not be considered in the price evaluation.

Quotation is not an offer. A quotation is not an offer and cannot be accepted by the Government to form a binding contract. Any resulting purchase order is the Government's offer to the quoter; a binding contract is formed only when the quoter accepts the purchase order, either by written acceptance or by commencing performance. (RFO 12.201-1(b))

Late quotations. The Government will consider all quotations received by the date and time specified above and may, consistent with good business judgment, consider a quotation received after the due date and time. (RFO 12.203(c)(1))

Brief explanation to unsuccessful quoters. Upon request received within 3 days after a quoter receives notification of award, the Government will provide that unsuccessful quoter a brief explanation of the basis for the award decision. (RFO 13.301 / 12.301(b))

6. INSTRUCTIONS TO OFFERORS

Quotations are due no later than August 27th, 2026, at 3:00 PM CT. Email is the only acceptable method of submission. Submit quotations by email to jarrod.prince@ihs.gov.

Quotations submitted by any other method will not be considered.

Each quotation shall include, at a minimum, the following:

• Vendor name

• Unique Entity Identifier (UEI)

• Prompt payment terms

• Delivery time

• GSA contract number (if applicable)

• Date the quote expires

• Warranty

• Pricing for all line items, and documentation addressing the evaluation factors stated in Section 5

Solicitation RFQ-246-26-Q-0037 Page 4 of 7

Representations and certifications are made through the offeror’s active SAM.gov registration (RFO FAR 52.212-1; 52.204-7). Failure to provide sufficient technical detail may result in rejection of your quote.

In accordance with HHSAR 352.226-7(b), each offeror shall submit a completed IHS Indian Economic Enterprise Representation form (www.IHS.gov/DAP) with its quotation. Offers from enterprises not qualifying under the Buy Indian (ISBEE) set-aside will be rejected.

Point of contact: Jarrod Prince, (580) 354-5378.

7. PROVISIONS AND CLAUSES

Provisions and clauses are grouped below — FAR and HHSAR, provisions and clauses separately, in numerical order. Provisions apply to this solicitation only; at award the contract incorporates the clause lists (not the provisions). Items marked “By reference” are incorporated under RFO FAR 52.252-1 (provisions) and 52.252-2 (clauses), with the same force and effect as if printed in full (full text at https://www.acquisition.gov). Items marked “Full text” are printed below; highlighted fill-ins must be completed. Clauses marked “(DEVIATION)” carry the date of the FAR class deviation adopted by your IHS Area.

7.1 FAR Provisions (solicitation only)

Number Title Incorporation

RFO FAR

52.204-7

System for Award Management—Registration (DEVIATION) By reference

RFO FAR

52.212-1

Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION)

By reference (addenda)

RFO FAR

52.212-2

Evaluation—Commercial Products and Commercial Services

(DEVIATION)

Full text — Section 5

RFO FAR

52.222-18

Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021)

By reference

RFO FAR

52.225-2

Buy American Certificate (OCT 2022) By reference

7.2 FAR Clauses (incorporated into any resulting contract)

Number Title Incorporation

RFO FAR

52.203-17

Contractor Employee Whistleblower Rights (NOV 2023) By reference

Solicitation RFQ-246-26-Q-0037 Page 5 of 7

RFO FAR

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

By reference

RFO FAR

52.204-13

System for Award Management—Maintenance (DEVIATION) By reference

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEVIATION)

By reference

RFO FAR

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations

(DEVIATION)

By reference

RFO FAR

52.212-4

Terms and Conditions—Commercial Products and Commercial Services

(DEVIATION)

By reference

RFO FAR

52.222-3

Convict Labor (DEVIATION) By reference

RFO FAR

52.222-19

Child Labor—Cooperation with Authorities and Remedies (DEVIATION) By reference

RFO FAR

52.222-36

Equal Opportunity for Workers with Disabilities (DEVIATION) By reference

RFO FAR

52.222-50

Combating Trafficking in Persons (DEVIATION) By reference

RFO FAR

52.222-90

Addressing DEI Discrimination by Federal Contractors (DEVIATION) By reference

RFO FAR

52.223-23

Sustainable Products and Services (DEVIATION) By reference

RFO FAR

52.225-1

Buy American—Supplies (DEVIATION) By reference

RFO FAR

52.226-8

Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

By reference

RFO FAR

52.232-33

Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018)

By reference

RFO FAR

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

By reference

Solicitation RFQ-246-26-Q-0037 Page 6 of 7

RFO FAR

52.233-3

Protest After Award (DEVIATION) By reference

RFO FAR

52.233-4

Applicable Law for Breach of Contract Claim (DEVIATION) By reference

RFO FAR

52.240-91

Security Prohibitions and Exclusions (DEVIATION) By reference

RFO FAR

52.244-6

Subcontracts for Commercial Products and Commercial Services

(DEVIATION)

By reference

7.3 HHSAR Provisions (solicitation only)

Number Title Incorporation

RFO HHSAR

352.226-4

Notice of Indian Small Business Economic Enterprise Set-Aside

(JAN 2022)

Full text

RFO HHSAR

352.226-7

Indian Economic Enterprise Representation (JAN 2022) Full text

Full-text provisions and clauses (fill-ins highlighted)

HHSAR 352.226-4 — Notice of Indian Small Business Economic Enterprise Set-Aside

(JAN 2022)

HHSAR 352.226-4 (provision) — HHSAR 326.604-2(e)

Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (HHSAR 326.606) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. As required by HHSAR 352.226-7(b), offerors shall include a completed Indian Economic Enterprise Representation form (available at www.IHS.gov/DAP) with the offer. Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected.

(End of provision/clause)

HHSAR 352.226-7 — Indian Economic Enterprise Representation (JAN 2022) HHSAR 352.226-7 (provision) — HHSAR 326.604-2(e)(3) / 326.606-1

(a) The offeror must represent as part of its offer that it meets the IEE definition in HHSAR

326.601 and intends to meet it throughout performance, and must notify the CO immediately via email of any ownership change affecting this representation.

(b) The representation must be made on the designated IHS Indian Economic Enterprise Representation form (or successor).

Solicitation RFQ-246-26-Q-0037 Page 7 of 7

(c) False or misleading information is punishable under 18 U.S.C. 1001; false claims are subject to 31 U.S.C. 3729-3731 and 18 U.S.C. 287.

(End of provision/clause)

8. ATTACHMENTS

• Attachment 1 — Statement of Work

• Attachment 2 — Price Schedule / Quotation form (provides the line-item number(s), items, quantities, and units of measure, including options)

• Attachment 3 — IHS Indian Economic Enterprise Representation form

PRICING SCHEDULE

CLIN ITEM QUANTITY UOM PRICE

1 Portable Electrocardiogram (ECG) Machine 2 EA 2 PIM 15 16 18-Lead 2 EA 3 WiFi LAN 2 EA 4 1D scanner 2 EA 5 Trolly Cardiac Workstation Adjustable Height

Full Assembly

2 EA

6 PIM Arm Cardiac workstation 2 EA 7 Sliding Drawer 2 EA 8 Wire Basket 2 EA 9 Cardiograph Training 1 EA

DEPARTMENT OF HEALTH & HUMAN SERVICES

Indian Health Servic

Division of Acquisition Policy 5600 Fishers Lane

Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

IN

REPRESENTATION FORM

SOLICI ATION : _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian ” (HHSAR 326.60 ) in response to this olicitation and resultant contract.

The enterprise must meet the definition of “Indian ” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian ” with “Indian Ownership” under the authority of the Buy Indian Act.

RFQ-246-26-Q-0037

LAWTON INDIAN HOSPITAL PORTABLE ECG MACHINES