SAM Combined Synopsis Solicitation - W912DW25R12X5_Redacted.pdf

Combined Synopsis/Solicitation W912DW25R12X5

Libby Dam and Lake Koocanusa Project, Libby, Montana, Services for Big Creek Site Stewardship

Date March 12, 2025

Contracting Office. US Army Corps of Engineers, Seattle District Bldg 2015. North 4th & Pendleton

JBLM, WA 98433

Combined Synopsis/Solicitation (Per FAR 12.603)

i. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

ii. Solicitation W912DW25R12X5 is issued as a request for proposal (RFP), procedurally and in accordance with FAR 13 and FAR 12.

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-19

iv. No applicable set-asides exist. The Site lies within the tribal territory of the CSKT on KNF land within the Libby Dam-Lake Koocanusa Project Area of Potential Effect (APE). Therefore, this action is being solicited to the CSKT only. NAICS: 712120 Historical Sites. Small Business Size Standard: $13M

v. See Table 1. for applicable line-item number(s) and items, quantities, and units of measure.

Table 1 CLIN Items Quantities Unit Of Measure 0001 On-Site Monitoring 8 EA 1001 On-Site Monitoring 8 EA 1002 On-Site Monitoring 8 EA

vii. All deliverables will be submitted electronically; this action is a service with a period of performance starting from date of award through 30 November 2025 with option periods as follows:

01 December 2025 – 30 November 2026 01 December 2026 – 30 November 2027

viii. The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and is incorporated by reference.

ix. The provision at 52.212-2 Evaluation—Commercial Products and Commercial Services Addendum (Nov 2021) applies to this acquisition as follows:

(a) The Government intends to award a Firm Fixed Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price- Before making award, the contracting officer must determine that the proposed price is fair and reasonable.

x. Offerors shall state they have a current and complete record on SAM which meets the requirement of the provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, or a copy of the complete provision must be provided with its offer.

xi. 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

xii. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition.

xiii. Additional contract requirement(s) or terms and conditions: None

xiv. Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

xv. Offers are due on March 27, 2025 at 12:00:00 pm (PDT)

1. E-Mail to the following personnel:

Contract Specialist: Alfonso Nolasco, alfonso.nolasco@usace.army.mil Contracting Officer: Jeffrey Ross, jeffrey.a.ross@usace.army.mil

2. Offer consists of: Completed Price Schedule (See attached)

3. Acknowledgement of any amendment(s) if applicable.

4. Offerors are required to be registered in SAM at the time the quotation is submitted in order to comply with the annual representations and certifications. Provide CAGE:

xvi. For questions regarding this solicitation, contact Alfonso Nolasco by email or telephone at 253-244- 0994.

PRICE SCHEDULE

Provide all plant, labor, tools, equipment and materials for performance of the requirements outlined in the Performance Work Statement.

CLIN Description of Supplies/Services Qty Unit Unit Price Amount

0001 On-Site Monitoring See PWS 3.2

8 EA $ $

1001 On-Site Monitoring See PWS 3.2

8 EA $ $

2001 On-Site Monitoring See PWS 3.2

8 EA $ $

TOTAL CONTRACT PRICE $

1.5.Data Rights

The Government has unlimited rights to all documents/material produced under this contract except for objects affected by the Native American Grave Protection and Repatriation Act of 1990 and documents/material classified by the Contractor as sensitive cultural information, including previously gathered information from tribal informants, or found in CSKT records, which shall be considered proprietary information owned by the Contractor. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.Pre-screen candidates using E-Verify Program

Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

2. PERFORMANCE RESPONSIBILITIES

The Government will evaluate the Contractor’s performance under this contract in accordance with the performance requirements standards in the Performance Requirements Summary (PRS) (Attachment 2). The PRS will be used as a basis for evaluation. Failure to adequately complete any service or submittal to at least a satisfactory level of quality and timeliness may result in repeat of work, a poor performance evaluation, or both. The PRS is primarily focused on what the Contractor must do to meet performance standards. The PRS is identified in the Government’s Quality Assurance Surveillance Plan (QASP). The QASP is used by the Government to ensure that the Contractor has performed in accordance with the performance standards. The PRS defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

2.1. Contractor & Government Furnished Items and Responsibilities

The Contractor shall furnish all materials, supplies, equipment, facilities, and services needed to meet the requirements under this contract. The Government, upon request and as needed by the Contractor, will provide the Contractor with prepared materials pertinent to studies under this contract, including lists of references, references, maps, aerial photographs, digital data and files and other information to the extent required to support study requirements. The materials shall remain the property of the Government. The Contractor shall keep materials in good working condition.

2.2. Staffing Standards & Requirements

The COR is the Government individual designated by the KO to monitor all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of Contractor personnel as needed.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price estimates, and changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

2.3. Contractor key Personnel & Standards

All Contractor personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel do not have to wear badges in unsecured areas at the Project

2.4. Recognized Holidays

The Contractor is not required to conduct work on the following Federal holidays:

New Year’s Day Labor Day

Birthday of Martin Luther King, Jr. Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

2.5. Organizational Conflict of Interest

Contractor and any sub-contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.6. Security Requirements

The Contractor is not expected to work in any areas with security-controlled access.

4.1 Submitting Invoices

Ensure that the business name on the invoices matches the legal business name in the System for Award Management (SAM) record and not the Doing Business As (DBA) name. Failure to ensure that the legal business name on the invoice and the legal business name in the SAM record match could delay the processing of the invoice and may result in the invoice being rejected.

When submitting invoices, please ensure that each invoice submitted only contains charges corresponding to the CLINs outlined in this contract action. Invoices that contain CLINS, activities, or task items from multiple contracts shall be rejected with appropriate revisions requested.

The Contractor shall furnish invoices, as required, to the assigned COR, in accordance with the progress schedule, evidencing performance of work done under this contract. The invoice must include the following information:

a. Contractor Name

b. Contractor’s CAGE

c. Contract Number & Project Name

d. CLIN number with description, quantity, unit of measure, unit price, and extended price of services performed

e. Period of Performance

f. Name, title, phone number, and of person to notify in the event of a defective invoice

It is requested that a copy of the invoice be e-mailed to:

U.S. ARMY CORPS OF ENGINEERS, SEATTLE DISTRICT

Attn: Agnes Castronuevo

Email: agnes.f.castronuevo@usace.army.mil

Cc on Email: Nathaniel Perhay (nathaniel.l.perhay@usace.army.mil )

Virginia Reeves (virginia.d.reeves@usace.army.mil ) and

Derek Beery (derek.s.beery@usace.army.mil )

4.2 Changes to Contract

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor’s own risk.

4.3 Points of Contact

Contractor: Confederated Salish and Kootenai Tribes of the Flathead Reservation

Kevin Askan (kevin.askan@cskt.org )

Kayla Ashley (Kayla.Ashley@cskt.org )

USACE Points of Contacts

Technical Representative: Nathaniel Perhay (nathaniel.l.perhay@usace.army.mil)

If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

a) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

b) Issue Cure Notice;

c) Terminate the contract for Government convenience; and/or

d) Terminate the contract for Cause.

5.3 Correction of Non-Performance of Work

Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

5.4 Damages Caused by the Contractor

Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

5.6 Interference with Government Operations

Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

6. APPENDICES AND ATTACHMENTS

Appendix A: Big Creek Pictograph Site Monitoring Form

Appendix A:

BIG CREEK PICTOGRAPH SITE MONITORING

FORM

Site Name/Smithsonian Number: Big Creek Pictograph Site/24LN510

Project Name/Contract No:

Date Last Monitored:

Field Recorder(s):

Arrival Date:

Departure Date:

Photograph Reference Point # 1 Coordinates

Photograph Reference Point # 2 Coordinates

Site Impacts: (Y/N)

Recreational (e.g. rock climbers)

Vandalism (e.g. graffiti, chiseling)

Evidence of Digging

Environmental (e.g. sun, wind, or fire damage)

Other (e.g. high traffic)

Description of Site and Detailed Description of Observed Impacts:

(Please provide specific information such as location details using GPS points, a detailed map, or location of observed impact(s) on the pictographs.)

Do any of the above impacts appear to have occurred since the last monitoring?

Yes_ No_

If yes, explain and include any measurements which document damage or erosion compared tothe last monitoring visit:

List any artifacts observed in the site area:

Site Visitors: (note any visitors to the site while monitoring)

Violations Was there an apparent violation? Yes No

Date the violation occurred, if known

Does the activity appear?

On-going

Recent (occurred within the year)

Old (more than a year)

Date, time, and place violation was reported:

Name and Phone Number of Person who initially reported the violation:

What was reported?

Incident observed from: Boat Land

Action Taken/Authorities Contacted:

Authorities Response (if authorities were contacted):

How were site impacts documented?

Notes and/or additional information: