Sale_of_Used_oil,_and_pick_up_and_disposal_of_oil_filters,_contaminated_fuel,_and_antifreeze.pdf

RFQ

25-26 HHWOIL

SALE OF USED OIL, AND PICK UP AND DISPOSAL OF OIL FILTERS,

CONTAMINATED FUEL, AND ANTIFREEZE

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: September 8, 2025

DEADLINE FOR QUESTIONS: September 12, 2025

RESPONSE DEADLINE: September 17, 2025, 3:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RFQ

Sale of Used oil, and pick up and disposal of oil filters, contaminated fuel, and antifreeze

1. Introduction

2. Project Details

3. Vendor Submissions

4. Pricing Table

RFQ #25-26 HHWOIL

Title: Sale of Used oil, and pick up and disposal of oil filters, contaminated fuel, and antifreeze

1. Introduction

1.1. Summary

The Escambia County Department of Waste Services located at 13009 Beulah Road, Cantonment, FL

32533 is looking for a vendor to purchase used oil, and pickup and dispose of used oil filters, contaminated fuel, used antifreeze, and oily water on an as needed basis. Starts on October 1st 2025, expire on 30 September 2026.

1.2. Background

The described materials are generated from public household drop off, onsite vehicle maintenance facilities, and collaborated neighborhood collection events. Waste oil, gas, contaminated fuel, and filters are dropped off in a monitored location at the landfill. Roughly 85% of the product is brought in from offsite, and 15% generated from onsite facilities and equipment. Materials are stored in tanks and drums onsite. Pickups are normally requested as the product reaches capacity. Pickup locations are

Perdido Landfill and Oak Grove Citizens Convenience Center at 745 Escambia County Hwy 99 Mcdavid

Florida 32568.

1.3. Timeline

Release Project Date September 8, 2025

Question Submission Deadline September 12, 2025, 3:00pm

Submission Deadline September 17, 2025, 3:00am

2. Project Details

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic bid submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Project Details

Include transportation / freight & applicable environmental fees within bid prices for bottom-line costs.

Services include:

• Purchase and pick up of waste oil

• Pickup and disposal of used oil filters, contaminated fuel, used antifreeze, and oily water.

https://procurement.opengov.com/governments/3340/signup

• Provide a monthly spreadsheet or receipt showing the purchase price and amounts for waste oil as well as charges for other products processed.

Volumes vary too much to provide estimate. Contractor is free to pre-schedule regular pickup times if they choose, if product becomes full, pickups will be requested. see pricing sheet for how to bid for volumes.

* Waste Oil is sold by the County, so vendor/contractor please note this line item is what you are willing to pay to the county for the volume listed.

* Please double check pricing when entering to verify the correct cent / dollar amount is input before submitting.

2.3. Insurance Requirements **NOTE** THESE HAVE CHANGED SINCE LAST

YEAR, PLEASE REVIEW COVERAGE AMOUNTS REQUIRED BY ESCAMBIA

COUNTY**

Workers Compensation Coverage

The Offeror shall purchase and maintain worker’s compensation insurance for all worker’s compensation obligations with Statutory Limits for Part A and with Employer's Liability (Part B) limits of at least $1,000,000.00 each accident/ $1,000,000.00 each employee/ $1,000,000.00 policy limit for disease, or a valid certificate of exemption issued by the state of Florida, or an affidavit in accordance with the provisions of Florida Workers Compensation law.

Offeror shall also purchase any other coverages required by law for the benefit of employees.

General Liability Coverage

Minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate for all liability must be provided with excess or umbrella insurance making up the difference, if any, between the policy limits of underlying policies (including employer’s liability required in the worker's compensation coverage section) and the total amount of coverage required.

Coverage A shall include Bodily Injury and Property Damage liability for premises, operations, products and completed operations, independent contractors, contractual liability covering this agreement, contract or lease, broad form property damage coverages, and property damage resulting from explosion, collapse or underground (XCU) exposures cannot be excluded (IF THE WORK INVOLVES

DEMOLITION/DESTRUCTION OF STRUCTURES, TRENCH WORK OR ANY WORK UNDERGROUND OR

BELOW THE SURFACE OF THE GROUND.) Coverage B shall include Personal Injury. Coverage C, Medical

Payments, is required.

Even If the work covered by this submission is covered by both Bid and Performance bonds, the Offeror is required to continue to purchase products and completed operations coverage, at least to satisfy this agreement, contract, or lease, for a minimum of three years beyond the County's acceptance of renovation or construction projects.

Business Auto Liability Coverage

Minimum limit of $1,000,000 per accident or occurrence. Automobile liability coverage is to include

Bodily Injury and Property Damage arising out of ownership, maintenance, or use of any auto, including owned, non-owned and hired automobiles and for any employee or subcontractor’s non-ownership use of an auto.

The General Liability and Business Auto Liability policies shall be endorsed to include Escambia County, Florida as an additional insured and provide for 30-day notification of cancellation to the County.

Umbrella Liability Coverage

Umbrella liability insurance is preferred, but an Excess Liability equivalent may be allowed as an alternative solely at the discretion of the County. Whichever type of coverage is provided, it shall not be more restrictive than the underlying insurance policy coverages. Umbrella coverage shall drop down to provide coverage where the underlying limits are exhausted.

Pollution Liability Insurance

Minimum limits of $5,000,000.00 per occurrence/aggregate. Coverage protects against gradual or sudden or accidental exposures and incidents including discharge of pollutants brought to the site, or pre-existing pollutants on site. This includes bodily injury, property damage, cleanup, and any related costs.

2.4. Sunbiz Registration

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award

3. Vendor Submissions

3.1. I understand that this is a written quote request not a formal bid or solicitation. **

☐ Please confirm

*Response required

3.2. W-9

Please Provide a copy of your W-9

3.3. Insurance Documentation

Please upload insurance documents.

3.4. Sunbiz Registration

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award

4. Pricing Table

SERVICES FOR COUNTY TO PAY FOR

*INCLUDE ANY TRANSPORTATION / FREIGHT & ENVIRONMENTAL FEES WITHIN YOUR BID PRICE FOR THE

BOTTOM-LINE COST OF THE LISTED ITEMS* **Please verify your pricing amount cents / dollar before submitting**

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Used Oil Filters 1 ~55 Gallon

Drum

2 Contaminated Fuel 1 Gallon

3 Used Antifreeze 1 Gallon

4 Petroleum Contact / Oily Water 1 Gallon

5 Vac truck for oil sludge from containers. (see notes above, include all costs associated with this response in quantity / gallon pricing)

1 Gallon

TOTAL

FOR SALE ITEMS BY COUNTY

USED OIL IS PURCHASED BY THE VENDOR AND PAYMENT IS TO ESCAMBIA COUNTY *INCLUDE ANY

TRANSPORTATION / FREIGHT & ENVIRONMENTAL FEES WITHIN YOUR BID PAYMENT PRICE **Please verify your pricing amount cents / dollar before submitting**

Line Item Description Quantity Unit of

Measure Unit Cost Total

1a Used oil per gallon, This is a purchase price of used oil (pay to county) 1 Gallon

TOTAL