Sale_of_Recycled_Goods.pdf

RFQ

25-26 PLFREC

SALE OF RECYCLED GOODS

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: September 8, 2025

DEADLINE FOR QUESTIONS: September 12, 2025

RESPONSE DEADLINE: September 17, 2025, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RFQ

Sale of Recycled Goods

1. Introduction

2. Project Details

3. General Terms and Conditions

4. Pricing Table

5. Vendor Submissions

RFQ #25-26 PLFREC

Title: Sale of Recycled Goods

1. Introduction

1.1. Summary

The Escambia County Department of Waste Services located at 13009 Beulah Road, Cantonment, FL

32533 is looking for a vendor to purchase recycled goods. This may include providing roll off containers and pickup services on an as needed basis. Starts on October 1st 2025, expires on September 30th 2026.

1.2. Background

Escambia County Waste services department receives end-of-life electronics, appliances, batteries, and scrap metal in our Citizens Convenience Center drop off from Escambia County residents and onsite sources. Materials are also generated from offsite "Neighborhood Cleanups". Escambia County then sells these recycled goods. End-of-life electronics, appliances, lead acid batteries, and scrap metal are sold by weight. Scrap metal is sold at a purchase price percentage. The purchase price percentage is a fixed percentage that vendors will pay for Escambia County’s scrap metals. Purchase price/weight vendors pay to Escambia County is determined by indexes listed by each item and determined monthly based on the current market. The payout to the county will be the fixed bid percentage of the listed price. Scale house will need to be utilized for tracking and weight comparisons. Some items listed for recycling / disposal will be at a cost to the County and will be reflected in the appropriate pricing table at a cost to County. Escambia County is looking for quotes on both pickup with containers provided, and an option for county to provide containers and deliver.

FastMarkets (#1 Heavy Melt), FastMarkets (Shredable), Platts index (Scrap Old Sheet Aluminum) Comex

(#2 copper, Low Grade Insulated, Household Grade Insulated)

*Vendor must be willing to take scrap propane / gas tanks and canisters to be considered for this bid, All tanks will have valve stems removed by Escambia County Staff*

*Vendor must be willing to take scrap tvs, monitors, and all battery types*

Include any container freight / travel fees in the purchase price of the products for the "Pickup Price" options

1.3. Contact Information

Clint Shevat

Environmental Quality Landfill Manager

13009 Beulah Road

Pensacola, FL 32533

Email: cashevat@myescambia.com

Phone: (850) 823-9661

Department:

Waste Services mailto:cashevat@myescambia.com tel:(850)823-9661

1.4. Timeline

Release Project Date September 8, 2025

Question Submission Deadline September 12, 2025, 3:00pm

Quote Submission Deadline September 17, 2025, 3:00pm

2. Project Details

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic quote submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Project Details

RECYCLED GOODS FROM PERDIDO LANDFILL

(sold by the County, vendor/contractor please note these pricing tables will reflect what you are willing to pay to the county for the volume listed)

Pricing tables will be broken down into a pickup and delivery by county option.

For vendor pickup option remember to include transportation / freight & any applicable environmental fees within the price of each line item. Vehicles will need to be placarded appropriately for load.

Services include:

• Provide storage containers and roll-offs. (4 Containers at a time) (for the pickup price option only)

• Pick up, transportation, and recycling of materials (for the pickup price option only)

• Provide a monthly spreadsheet with payments made to county for weights removed or provide receipts showing payment amounts for each load removed.

• There are no guarantees on tonnages.

• Haulers must utilize scale house for tracking and weight comparison. (for the pickup price option only)

• Please provide a copy of your permit and or registration to transport hazardous waste with

FDEP.

https://procurement.opengov.com/governments/3340/signup

• *****to be considered vendor must take Tv's and monitors and propane / gas tanks and canisters with valve stems removed o (Escambia County staff will verify valve stem removal of all tanks.)

o All pricing is listed as a $ / pound

SCRAP METALS

For sale by County

Utilize the indicated indexes for pricing

Purchase price percentage – This is the percentage of the current market value that will be paid to the county. This will be fixed for the term of the agreement.

(#2 Heavy Melt) Index Fast

(Shredable steel to include #10 and light iron, Rimmed Tires, Recovered mattress springs or tire wire)

Index FastMarkets

(Scrap Old Sheet Aluminum) Index Platts

(#2 copper, Low Grade Insulated, Household Grade Insulated) Index Comex

END-OF-LIFE ELECTRONICS

Freezers, AC Units, Dishwashers, Water Heaters, Refrigerators

CPUs - Computer systems, Laptops, Cellphones (batteries removed), Electronic Boards

All other Misc. Electronics - monitors, tvs, printers, microwaves, etc

BATTERIES

Lead Acid Batteries

2.3. Insurance Requirements

Workers Compensation Coverage

The Offeror shall purchase and maintain worker’s compensation insurance for all worker’s compensation obligations with Statutory Limits for Part A and with Employer's Liability (Part B) limits of at least $1,000,000.00 each accident/ $1,000,000.00 each employee/ $1,000,000.00 policy limit for disease, or a valid certificate of exemption issued by the state of Florida, or an affidavit in accordance with the provisions of Florida Workers Compensation law.

Offeror shall also purchase any other coverages required by law for the benefit of employees.

General Liability Coverage

Minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate for all liability must be provided with excess or umbrella insurance making up the difference, if any, between the policy limits of underlying policies (including employer’s liability required in the worker's compensation coverage section) and the total amount of coverage required.

Coverage A shall include Bodily Injury and Property Damage liability for premises, operations, products and completed operations, independent contractors, contractual liability covering this agreement, contract or lease, broad form property damage coverages, and property damage resulting from explosion, collapse or underground (XCU) exposures cannot be excluded (IF THE WORK INVOLVES

DEMOLITION/DESTRUCTION OF STRUCTURES, TRENCH WORK OR ANY WORK UNDERGROUND OR

BELOW THE SURFACE OF THE GROUND.) Coverage B shall include Personal Injury. Coverage C, Medical

Payments, is required.

Even If the work covered by this submission is covered by both Bid and Performance bonds, the Offeror is required to continue to purchase products and completed operations coverage, at least to satisfy this agreement, contract, or lease, for a minimum of three years beyond the County's acceptance of renovation or construction projects.

Business Auto Liability Coverage

Minimum limit of $1,000,000 per accident or occurrence. Automobile liability coverage is to include

Bodily Injury and Property Damage arising out of ownership, maintenance, or use of any auto, including owned, non-owned and hired automobiles and for any employee or subcontractor’s non-ownership use of an auto.

The General Liability and Business Auto Liability policies shall be endorsed to include Escambia County, Florida as an additional insured and provide for 30-day notification of cancellation to the County.

Umbrella Liability Coverage

Umbrella liability insurance is preferred, but an Excess Liability equivalent may be allowed as an alternative solely at the discretion of the County. Whichever type of coverage is provided, it shall not be more restrictive than the underlying insurance policy coverages. Umbrella coverage shall drop down to provide coverage where the underlying limits are exhausted.

Pollution Liability Insurance

Minimum limits of $5,000,000.00 per occurrence/aggregate. Coverage protects against gradual or sudden or accidental exposures and incidents including discharge of pollutants brought to the site, or pre-existing pollutants on site. This includes bodily injury, property damage, cleanup, and any related costs.

3. General Terms and Conditions

Escambia County General Terms and Conditions apply to all Purchase Orders resulting from a request for quotes. See the full list of terms and conditions here:

https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

If you are performing work on Escambia County property, you must provide proof of a certificate of insurance that meets the County’s standard requirements and lists Escambia County as an additional insured. Vendors should contact the designated department or project representative to confirm specific insurance requirements before proceeding with work.

4. Pricing Table

SCRAP METALS FOR SALE BY COUNTY "PICKED UP"

"picked up" Please include cost of containers, transportation, labor, environmental fees, and any other costs in the pickup price of items.

Line Item Description Unit of Measure Percentage

1 Percentage of current market price paid to county for

Shreddable Iron (FastMarkets) Percentage

2 Percentage of current market price paid to county for #2

Heavy Melt (FastMarkets) Percentage

3 Percentage of current market price paid to county for old sheet scrap sheet aluminum (Platts) Percentage

4 Percentage of current market price paid to county for #2 scrap copper, low grade insulated, household grade insulated (Comex)

Percentage https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

SCRAP METALS FOR SALE BY COUNTY "DELIVERED"

Escambia County will provide containers and transportation to local facility within Escambia County

Line Item Description Unit of Measure Percentage

1a Percentage of current market price paid to county for

Shreddable Iron (FastMarkets) Percentage

2a Percentage of current market price paid to county for #2

Heavy Melt (FastMarkets) Percentage

3a Percentage of current market price paid to county for old sheet scrap sheet aluminum (Platts) Percentage

4a Percentage of current market price paid to county for #2 scrap copper, low grade insulated, household grade insulated (Comex)

Percentage

RECYCLED GOODS FOR SALE BY COUNTY "PICKED UP"

"picked up" Please include cost of containers, transportation, labor, environmental fees, and any other costs in the pickup price of items.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1b Price paid to county for White Goods -

Freezers, AC Units, Dishwashers, Water Heaters, Refrigerators, microwaves

1 lb

2b Price paid to county for CPUs -

Computer systems, Laptops, Cellphones (batteries removed), Electronic Boards

1 lb

3b Lead Acid Batteries 1 lb

TOTAL

RECYCLED GOODS FOR SALE BY COUNTY "DELIVERED"

Escambia County will provide containers and transportation to local facility within Escambia County

Line Item Description Quantity Unit of

Measure Unit Cost Total

1c Price paid to county for White Goods -

Freezers, AC Units, Dishwashers, Water Heaters, Refrigerators, microwaves

1 lb

2c Price paid to county for CPUs -

Computer systems, Laptops, Cellphones (batteries removed), Electronic Boards

1 lb

3c Lead Acid Batteries 1 lb

MISCELLANEOUS ELECTRONICS "PICKED UP"

Cost to dispose of Miscellaneous Electronics / "picked up" Please include cost of containers, transportation, labor, environmental fees, and any other costs in the pickup price of items.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1d Misc. Electronics - monitors, tvs, printers, lithium battery devices like electric kids toys / scooters / etc

1 lb

MISCELLANEOUS ELECTRONICS "DELIVERED"

Cost to dispose of Miscellaneous Electronics / Escambia County will provide containers and transportation to local facility within Escambia County

Line Item Description Quantity Unit of

Measure Unit Cost Total

1e Misc. Electronics - monitors, tvs, printers, lithium battery devices like electric kids toys / scooters / etc

1 lb

5. Vendor Submissions

5.1. I confirm that the pricing submitted in the Pricing Table is valid for the purposes of this written quote request*

☐ Please confirm

*Response required

5.2. Supporting Documents or Specifications for Quotes

Please upload any supporting documents for your quote here such as technical or detailed specifications for solution provided.

5.3. Proof of Sunbiz Registration*

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award.

*Response required

5.4. W-9*

Please Provide a copy of your W-9. If awarded the quote, the department will need your W9 to add you to our system for issuing a Purchase Order.

*Response required

5.5. Transportation of Hazardous Waste Permit or Proof of Registration with

FDEP

Please provide a copy of your permit and or registration to transport hazardous waste with FDEP.