SAIL 250 - Statement of Work.docx
DOCX document 47 KB Posted
- Attached to
- SAIL 250 LODGING SERVICES FOR US COAST GUARD
- Solicitation number
- 37040PR26-SAIL250
About this file
This is a Statement of Work (SOW) for temporary lodging services supporting US Coast Guard Sector New York personnel during the SAIL 250 maritime event from June 24, 2026, to July 12, 2026. The contractor must provide accommodations for approximately 640 personnel across four locations: Staten Island, NY (200 personnel, 100 double-occupancy rooms); Bayonne, NJ (150 personnel, 75 rooms); Sandy Hook, NJ (150 personnel, 75 rooms); and Midtown Manhattan, NY (140 personnel, 65 double-occupancy rooms and 10 single-occupancy rooms). All rooms must be in minimum 3-star hotels with private bathrooms, individual climate control, and daily housekeeping services. The contractor must provide on-site parking accommodating 100 vehicles in Staten Island, 75 in each of the New Jersey locations, and 75 in Manhattan (with off-site alternatives acceptable for Manhattan), plus on-site laundry facilities and 24/7 front desk support. Room block adjustments up to 15 percent are permitted with 15 days' written notice and Contracting Officer Representative approval.
Geographic requirements specify lodging within 20 miles of specified coordinates in Staten Island, 10 miles in Bayonne, and 20 miles in Sandy Hook (all locations within New Jersey or Staten Island), and south of Central Park in Manhattan. The contractor must attend a post-award conference within 10 business days of award and submit a draft project plan addressing work to be performed, project schedule, intended results, key personnel roles, and quality assurance methods. A final project plan is due 30 business days after the post-award conference. The contractor must furnish all facilities, materials, equipment, and services necessary for contract performance and provide all written reports in Microsoft Office-compatible electronic format.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PR #: 37040PR260000042
STATEMENT OF WORK
STATEMENT OF WORK (SOW)
FOR
Temporary Lodging Services for USCG Sail 250 in New York and New Jersey
<Contracting Officer enter final date solicitation is released>
1.0 BACKGROUND
This requirement is for lodging services to support US Coast Guard Sector New York personnel participating in the SAIL 250 large scale maritime event from June 24, 2026, to July 12, 2026. The Contractor shall provide accommodations and associated services for approximately 640 personnel distributed across four locations: Staten Island NY (200 personnel), Sandy Hook, NJ (150 personnel), Bayonne, NJ (150 personnel) and Midtown Manhattan, NY (140 personnel) South of Central Park, NY.
2.0 SCOPE
The contractor will provide lodging services with the following requirements:
Room configuration: Double occupancy rooms with a minimum of two beds, private bathroom, and individual climate control (heating and air conditioning).
| Staten Island, NY: | 100 | rooms | ||
| Bayonne, NJ: | 75 | rooms | ||
| Sandy Hook, NJ: | 75 | rooms | ||
| Midtown Manhattan, NY: | 65 | rooms |
Room configuration: Single occupancy rooms with a minimum of a single, double or queen bed, private bathroom, and individual climate control (heating and air conditioning).
Midtown Manhattan, NY: 10 rooms (rooms needed in the same hotel)
Check-in and check-out times: to be set by Contractor and specifically adhered to by Coast Guard personnel.
Parking: Well-lit, on-site parking is required to accommodate the following vehicle capacities: 100 vehicles in Staten Island, NY; 75 vehicles in Bayonne, NJ; 75 vehicles in Sandy Hook, NJ; and 75 vehicles in Midtown Manhattan, NY. It is recognized that on-site parking in Midtown Manhattan may be limited; therefore, suitable alternatives to on-site parking at this location will be considered acceptable.
Laundry Facilities: On-site laundry facilities (washers/dryers) and ironing boards/irons made available.
Housekeeping: Daily housekeeping services.
Room Block Adjustment: The Coast Guard may request adjustments to the room block number up to 15 days prior to the event. All adjustment requests must be submitted in writing to the hotel liaison. The Contracting Officer Representative must approve all adjustments.
Front Desk Support: 24/7-hour front desk support.
Hotel Rating: Minimum 3-star rating hotel.
3.0 PERIOD OF PERFORMANCE
The period of performance for this contract is June 24, 2026, to July 12, 2026.
4.0 PLACE OF PERFORMANCE
The primary place of performance will be:
Staten Island: Within 20 miles of 10 Search Lane, Staten Island, NY 10306. Lodging must be located in Staten Island or in New Jersey.
Bayonne: Within 10 miles of 85 Port Terminal Blvd, Bayonne, NJ 07002. Lodging must be in New Jersey.
Sandy Hook: 20 miles of 20 Crispin Rd. Highlands, NJ 07732. Lodging must be in New Jersey.
Manhattan, NY (South of Central Park, NY): South of Central Park, NY.
5.0 POST AWARD CONFERENCE
The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, via teleconference.
6.0 PROJECT PLAN
The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than 30 business days after the Post Award Conference.
7.0 GENERAL REPORT REQUIREMENTS
The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).
8.0 CONTRACTOR FURNISHED PROPERTY
The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.
29JUN2026
File details come from the government source that posted it. Updated .