SAIL 250 - Statement of Work.docx
DOCX document 47 KB Posted
- Solicitation number
- 70Z08426QDL950009
About this file
This is a Statement of Work (SOW) for temporary lodging services supporting the US Coast Guard's SAIL 250 maritime event in the New York and New Jersey region from June 24, 2026, to July 12, 2026. The contractor must provide accommodations for approximately 640 personnel across four locations: Staten Island, NY (200 personnel requiring 100 double-occupancy rooms), Bayonne, NJ (150 personnel requiring 75 double-occupancy rooms), Sandy Hook, NJ (150 personnel requiring 75 double-occupancy rooms), and Midtown Manhattan, NY (140 personnel requiring 65 double-occupancy rooms and 10 single-occupancy rooms). All rooms must be double-occupancy with two beds minimum or single-occupancy with queen/double beds, private bathrooms, and individual climate control in minimum 3-star rated hotels.
The contractor must provide comprehensive ancillary services including well-lit on-site parking (75-100 vehicles per location, with alternatives acceptable for Manhattan), on-site laundry facilities with ironing boards, daily housekeeping, 24/7 front desk support, and flexible check-in/check-out times. The Coast Guard may adjust room block numbers up to 15 days before the event with written approval from the Contracting Officer Representative. The contractor must furnish all facilities, materials, equipment, and services necessary to fulfill contract requirements, attend a post-award conference within 10 business days of award, and submit a draft project plan at that conference followed by a final project plan within 30 business days. All written reports must be submitted in electronic format compatible with Microsoft Office applications on DHS workstations.
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| File | Type | Posted |
|---|---|---|
| 70Z08426QDL950009 -SSN - 250 Sail Temporary Lodging.docx | DOCX document |
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Text version
PR #: 37040PR260000042
STATEMENT OF WORK
STATEMENT OF WORK (SOW)
FOR
Temporary Lodging Services for USCG Sail 250 in New York and New Jersey
<Contracting Officer enter final date solicitation is released>
1.0 BACKGROUND
This requirement is for lodging services to support US Coast Guard Sector New York personnel participating in the SAIL 250 large scale maritime event from June 24, 2026, to July 12, 2026. The Contractor shall provide accommodations and associated services for approximately 640 personnel distributed across four locations: Staten Island NY (200 personnel), Sandy Hook, NJ (150 personnel), Bayonne, NJ (150 personnel) and Midtown Manhattan, NY (140 personnel) South of Central Park, NY.
2.0 SCOPE
The contractor will provide lodging services with the following requirements:
Room configuration: Double occupancy rooms with a minimum of two beds, private bathroom, and individual climate control (heating and air conditioning).
| Staten Island, NY: | 100 | rooms | ||
| Bayonne, NJ: | 75 | rooms | ||
| Sandy Hook, NJ: | 75 | rooms | ||
| Midtown Manhattan, NY: | 65 | rooms |
Room configuration: Single occupancy rooms with a minimum of a single, double or queen bed, private bathroom, and individual climate control (heating and air conditioning).
Midtown Manhattan, NY: 10 rooms (rooms needed in the same hotel)
Check-in and check-out times: to be set by Contractor and specifically adhered to by Coast Guard personnel.
Parking: Well-lit, on-site parking is required to accommodate the following vehicle capacities: 100 vehicles in Staten Island, NY; 75 vehicles in Bayonne, NJ; 75 vehicles in Sandy Hook, NJ; and 75 vehicles in Midtown Manhattan, NY. It is recognized that on-site parking in Midtown Manhattan may be limited; therefore, suitable alternatives to on-site parking at this location will be considered acceptable.
Laundry Facilities: On-site laundry facilities (washers/dryers) and ironing boards/irons made available.
Housekeeping: Daily housekeeping services.
Room Block Adjustment: The Coast Guard may request adjustments to the room block number up to 15 days prior to the event. All adjustment requests must be submitted in writing to the hotel liaison. The Contracting Officer Representative must approve all adjustments.
Front Desk Support: 24/7-hour front desk support.
Hotel Rating: Minimum 3-star rating hotel.
3.0 PERIOD OF PERFORMANCE
The period of performance for this contract is June 24, 2026, to July 12, 2026.
4.0 PLACE OF PERFORMANCE
The primary place of performance will be:
Staten Island: Within 20 miles of 10 Search Lane, Staten Island, NY 10306. Lodging must be located in Staten Island or in New Jersey.
Bayonne: Within 10 miles of 85 Port Terminal Blvd, Bayonne, NJ 07002. Lodging must be in New Jersey.
Sandy Hook: 20 miles of 20 Crispin Rd. Highlands, NJ 07732. Lodging must be in New Jersey.
Manhattan, NY (South of Central Park, NY): South of Central Park, NY.
5.0 POST AWARD CONFERENCE
The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, via teleconference.
6.0 PROJECT PLAN
The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than 30 business days after the Post Award Conference.
7.0 GENERAL REPORT REQUIREMENTS
The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).
8.0 CONTRACTOR FURNISHED PROPERTY
The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.
29JUN2026
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