Sail 250 Lodging_SOW.pdf
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- Attached to
- Temporary Lodging
- Solicitation number
- 37010PR260000047
About this file
This is a Scope of Services document for temporary lodging services from the United States Coast Guard, First District, Sector Boston, in support of Sail 250, a major maritime event commemorating the nation's 250th anniversary. The Coast Guard requires lodging for up to 100 personnel (Coast Guard members and Coast Guard Auxiliary) from 06 July 2026 through 17 July 2026, representing a 12-day period of performance. Rooms may be dual occupancy with shared bathrooms and must be equipped with linens, towels, and pillows. The lodging facility must be located within Boston, close to public transportation and food locations, within 5-7 miles of the North End, and feature sufficient ventilation for July weather. Daily room rates must not exceed $291 per member per day, with the requestor selecting the most cost-efficient option meeting all requirements. Required amenities include a full indoor laundry facility with 24/7 guest access and internet access in every room, with a preference for daily room cleaning or cleaning upon check-out.
Safety requirements mandate that the facility maintain 24/7 assistance for any lodging, safety, or security-related issues, with a preference for 24/7 security patrols. Room entrances must be accessible only through internal hallways with locked exterior doors accessible by guests. The facility must immediately notify members of any hazardous materials present and implement appropriate safety protocols. The contractor shall provide submittals as PDF or Word documents to the US Coast Guard Contracting Officer. The number of rooms needed may change and will be confirmed prior to the scheduled check-in date.
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Text version
DEPARTMENT OF HOMELAND SECURITY
UNITED STATES COAST GUARD
SCOPE OF SERVICES FOR
Temporary Lodging
USCG Boston
FIRST DISTRICT
SECTOR BOSTON
COMMANDING OFFICER
427 Commercial St. Boston MA. 02109
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Sail 250 is designated as a major maritime event that will commemorate this nation’s 250th anniversary. Boston will serve as the last port of call for over 20 historic international Tall Ships expected to attract thousands of spectators.
Over 100 personnel in the Coast Guard and Coast Guard Auxiliary will participate in the planned success of this event and will require temporary lodging in Boston.
1. Scope
1. The contractor shall provide up to 100 rooms adequately equipped to accommodate the timeline being requested, 06JUL2026 (check-in) to 17JUL2026 (check-out).
a. Rooms may be dual occupancy with a shared bathroom.
b. Rooms shall be equipped with linen, towels, and pillows.
c. Rooms shall have sufficient ventilation to account for July weather.
d. Rooms and surrounding areas shall be clean and free of items that would otherwise affect egress.
e. No ongoing construction should be near that may affect members’ rest periods during the night or morning.
2. The number of rooms needed may change and the contractor will be notified prior to the scheduled check-in date of the precise number.
3. The location that is both practical and attainable for members to be kept is within Boston, close to public transportation, near food locations, and within reasonable commuting distance to the North End (within
5-7 miles).
4. Daily room rates shall not exceed members’ per diem allotment of $291 per member, per day.
a. The requestor will select the most reasonable lodging option based on the requirements herein and the option that provides the greatest efficiency in cost.
5. Full indoor laundry facility on the premises with 24/7 guest access.
6. Access to internet in every room.
7. Preference for room cleaning to be provided daily or upon check-out.
2. SAFETY
1. Unforeseen Circumstances
a. If material(s) from the lodging location are present that may be hazardous to human health during members’ stay, members will be notified immediately with sufficient safety protocols followed to avoid any and all health-related risks.
b. The location shall support 24/7 assistance if any lodging, safety, or security related issues arise during the entirety of members’ stay. Preference for a security detail to patrol the premises 24/7.
c. Lodging facility room entrances shall be accessible only by internal hallway(s). The lodging facility’s internal hallway(s) shall have locked exterior doors, accessible by guests.
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3. PERIOD OF PERFORMANCE
The total period needed for lodging is 12 days, 06JUL2026 to 17JUL2026.
6. SUBMITTALS
The Contractor shall provide submittals as pdf or word documents to the US Coast Guard Contracting Officer (KO) for review.
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