Safety_Wear.pdf

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Collin County, TX

INVITATION FOR BID

2026-318

SAFETY WEAR

RELEASE DATE: June 30, 2026

RESPONSE DEADLINE: August 6, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation For Bid #2026-318 Title: Safety Wear

Table Of Contents

1. INTRODUCTION

2. SPECIAL CONDITIONS AND SPECIFICATIONS

3. SCOPE OF WORK

4. INSURANCE REQUIREMENTS

5. PRICING TABLE

6. GENERAL INSTRUCTIONS

7. TERMS OF CONTRACT

8. VENDOR RESPONSE

Attachments:

A - CIQ form

B - W9

C - Recycled_Material_Content_Questionnaire_and_Affidavit_6.23.22 (1)

D - LEGAL_NOTICE_IFB2026-318

1. INTRODUCTION

1.1. SUMMARY

IFB 2026-318 Safety Wear

Collin County Law Enforcement is seeking bids to procure Safety Wear. Award will be made to the lowest bidder who is responsive and responsible, meeting all required specifications. There will also be a percentage off category line for additional items within the category awarded to the lowest bidder of the firm, fixed line items. Bids must be submitted by Thursday, August 6, 2026 at 2PM, CST. All inquiries should be directed to

Jingna Lyu in the Purchasing Office.

1.2. BACKGROUND

The Collin County Sheriff's Office's (CCSO) mission statement is grounded in the belief that their fundamental duty is to serve and protect the citizens of Collin County with fairness, compassion, and respect. The CCSO demands excellence in the quality of their law enforcement, stressing professionalism, integrity, and timeliness, so that those they serve may feel secure. CCSO provides equal enforcement and protection of the law without prejudice or favor. CCSO promotes the setting of goals in partnership with the community, and prioritizes and addresses problems based on the concerns of the community. Committed to continuous improvement in law enforcement, CCSO promotes and utilizes the most modern techniques available.

To support its law enforcement mission, CCSO personnel utilize safety wear and protective equipment during authorized duties and operations. Deputies and authorized personnel regularly operate in environments that require reliable and durable safety gear to enhance officer protection, visibility, identification, and operational effectiveness.

While CCSO is the primary department using safety wear under this contract, additional Collin County

Departments with peace officers that may use this contract include, but are not limited to, Constables, District

Attorney's Office, District Courts, Juveniles, CSCD, and the Fire Marshal.

1.3. TIMELINE

Release Project Date: June 30, 2026

Question Submission Deadline: July 23, 2026, 2:00pm

Response Submission Deadline: August 6, 2026, 2:00pm

2. SPECIAL CONDITIONS AND SPECIFICATIONS

2.1. AUTHORIZATION

By order of the Commissioners Court of Collin County, Texas, sealed bids will be received for Safety Wear.

2.2. PURPOSE

The intended use/purpose for this Invitation For Bid:

IFB 2026-318 Safety Wear

Collin County Law Enforcement is seeking bids to procure Safety Wear. Award will be made to the lowest bidder who is responsive and responsible, meeting all required specifications. There will also be a percentage off category line for additional items within the category awarded to the lowest bidder of the firm, fixed line items. Bids must be submitted by Thursday, August 6, 2026 at 2PM, CST. All inquiries should be directed to

Jingna Lyu in the Purchasing Office.

2.3. TERM

Successful vendor(s) will be awarded a twelve (12) month contract, effective from date of award or upon expiration of the current contract, whichever is later. At Collin County’s option and approval by the vendor, the contract may be renewed for two (2) additional one (1) year periods.

2.4. TRANSITIONAL PERIOD

Upon normal completion of this contract, not to include termination for default, and in the event that no new contract has been awarded by the original expiration date of the existing contract including any extension thereof, it shall be incumbent upon the Contractor to continue the contract under the same terms and conditions until a new contract can be completely operational. At no time shall this transition period extend more than ninety (90) days beyond the original expiration date of the existing contract and any extension thereof.

2.5. FUNDING

Funds for payment for Collin County expenditures have been provided through the Collin County budget approved by the Commissioners Court for this fiscal year only. All other participating entities expenditures have been provided through their entity’s governing body for this fiscal year only. Funding for this project may also include federal, state, or private grant funds; the contractor agrees to comply with all applicable grant compliance mandates and federal procurement regulations. State of Texas statutes prohibit any obligation of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or other obligations that arise past the end of the current fiscal year shall be subject to budget approval.

2.6. PRICE REDUCTION

If during the life of the contract, the vendor's net prices to its customers for the same product(s) and/or services shall be reduced below the contracted price, it is understood and agreed that Collin County shall receive such price reduction.

2.7. PRICE REDETERMINATION

A price redetermination may be considered by Collin County only at the twelve (12) month and twenty-four

(24) month anniversary date of the contract. All requests for price redetermination shall be in written form and shall be submitted at a minimum of ninety (90) days prior to anniversary date and shall include documents supporting price redetermination such as Manufacturer's direct cost, postage rates, Railroad

Commission rates, Federal/State minimum wage law, Federal/State unemployment taxes, F.I.C.A, Insurance

Coverage Rates, etc. The bidder's past experience of honoring contracts at the bid price will be an important consideration in the evaluation of the lowest and best bid. Collin County reserves the right to accept or reject any/all of the price redetermination as it deems to be in the best interest of the County.

2.8. WARRANTY

Awarded bidder shall honor all manufacturer's warranties associated with the awarded items. If bidding alternates, bidder shall attach a copy of a complete description of the standard warranty terms and conditions. In all purchases made by the County, availability and accessibility of warranty service may be considered in determining the lowest responsible bidder.

2.9. DELIVERY TIME/CHARGES

Delivery time is an important consideration in the evaluation of the lowest and best bid. Delivery will be FOB to Collin County location as specified on each purchase order. All charges for standard delivery/freight are to be included in the bid price. No additional delivery fees will be paid by Collin County.

2.10. DELIVERY REQUIREMENTS

Locations for delivery and installation will be stated on each ordering entity’s purchase order. Delivery shall include assembly, set-up and installation and shall be included in the bid price. Deliveries not matching “SHIP

TO” address from Purchase Order shall be refused/rejected and returned to vendor for shipping to correct address. No additional delivery fees will be paid by Collin County.

2.11. TESTING

Testing may be performed at the request of Collin County, by an agent so designated by the County, without expense to Collin County or the Collin County Governmental Purchasers Forum.

2.12. SAMPLES/DEMOS

When requested, samples/demos shall be furnished to the County at no expense. These samples will be used to determine that the product bid does meet the specifications as listed in this IFB. Bidders will ensure that an

“RMA”, Return Material Authorization accompanies their shipment of items for testing or the items will be considered a donation to Collin County. Once the selection process has been completed and awards have been made the non-awarded bidder(s) items will be returned to those who have enclosed an “RMA” Return

Material Authorization. For those bidder(s) who have been awarded items Collin County will keep all samples for comparison against future orders. Samples of items not meeting the specifications will not be considered for award. Bidders are required to provide samples within five (5) business days following the request of the buyer.

2.13. DESCRIPTIVE LITERATURE

If offering an equivalent model substitution, each bidder is requested to submit with this IFB a copy of descriptive literature sufficient in detail to enable an intelligent comparison of the specification of the product(s) bid. Failure to provide literature with this the IFB may result in rejection of the bid or that part of the bid.

2.14. EQUIVALENT MODEL SUBSTITUTION

If in these specifications, Collin County requests pricing for specific models listed in the line items and should the manufacturer discontinue or add a model during the term of the contract or any renewal periods, Vendor will keep the awarded price for the replacement model.

2.15. APPROXIMATE USAGE

Estimated annual quantity of this contract is one thousand eight hundred and sixty-three (1863) safety wear items. Approximate usage does not constitute an order, but only implies the probable quantity the County will use. Commodities will be ordered on an as-needed basis.

2.16. APPROXIMATE VALUE

Estimated annual value of this contract is two hundred sixteen thousand dollars ($216,000.00) but varies per year based on usage.

2.17. EVALUATION AND AWARD

Award of this contract shall be made to the responsive bidder who submits the lowest and best bid meeting specifications. Collin County reserves the right to award the bid, or reject, by line item, category, or as a whole as the County deems in its best interest. The percentage off line for each section will be awarded to the overall lowest bidder of each section. Collin County further reserves the right to make a primary, secondary and tertiary award of this contract.

1. The bidder’s past experience of honoring contracts at the quote price as well as their past delivery history with Collin County, will be an important consideration in the evaluation of the lowest and best bid.

2. Bidders failing to provide the information necessary for the evaluation of the bid may be considered non-responsive.

2.18. PERCENTAGE DISCOUNT OFF CURRENT PUBLISHED CATALOGS

The County is also requesting the bidder to provide a percentage discount off the current published catalog price for line items not specifically listed in this IFB. Bidder is requested to provide a PDF of or link to their online catalog, which will become a part of the bid and subsequent contract, a current catalog(s)/price list/pricing schedule of equipment items available to Collin County, to which the percentage discount will be applied. The net pricing to Collin County (catalog price less offered discount) shall be consistent throughout the contract period.

The purpose of the discount is to allow Collin County to purchase items in the manufacturer’s catalog at the discounted price for requests that are not under the “percent off cost of similar items not herein listed” in this

IFB. The successful bidder’s catalog must offer a full range of safety wear including common brand name items.

If bidder does not supply the PDF or link to their online catalog with their bid response, the successful bidder(s) shall provide the PDF or link to the online catalog(s) within 5 days of request by the buyer.

3. SCOPE OF WORK

3.1. Safety Wear Scope of Work

Safety Wear covered under this solicitation will be utilized by sworn County law enforcement officers.

Bidders shall comply with all State of Texas and local safety wear laws with respect to the sale and distribution of safety wear.

The specifications are minimum requirements and are intended to govern, in general, the size and type of signs/materials desired. Any exceptions to these minimum specifications shall be stated in the space provided.

Descriptions of items are in the pricing table with each line item.

The use of a particular brand name, make, or model number in this solicitation is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering 'equal' products will be considered for award if such products are clearly identified and determined by the County to meet fully the salient characteristics requirements and must be accompanied by descriptive literature as outlined in 2.13 of the SPECIAL CONDITIONS AND SPECIFICATIONS.

4. INSURANCE REQUIREMENTS

1. Before commencing work, the vendor shall be required, at its own expense, to furnish the Collin County

Purchasing Agent with certified copies of all insurance certificate(s) indicating the coverage to remain in force throughout the term of this contract.

1. Commercial General Liability insurance including but not limited to the coverage indicated below. Coverage shall not exclude or limit Products/Completed Operations, Contractual Liability, or

Cross Liability. Coverage must be written on occurrence form.

Each Occurrence $1,000,000

Personal Injury &Adv Injury $1,000,000

Products/Completed Operation Aggregate $2,000,000

General Aggregate $2,000,000

2. Workers Compensation insurance as required by the laws of Texas, and Employers’ Liability.

Employers Liability

Liability, Each Accident $500,000

Disease - Each Employee $500,000

Disease - Policy Limit $500,000

iii. Commercial Automobile Liability insurance which includes any automobile (owned, non-owned, and hired vehicles) used in connection with the contract.

Combined Single Limit - Each Accident $1,000,000

2. With reference to the foregoing insurance requirement, the vendor shall endorse applicable insurance policies as follows:

i. A waiver of subrogation in favor of Collin County, its officials, employees, volunteers and officers shall be provided for General Liability, Commercial Automobile Liability, and Workers’ Compensation.

ii. The vendor's insurance coverage shall name Collin County as additional insured under the General Liability policy.

iii. All insurance policies shall be endorsed to require the insurer to immediately notify Collin County of any decrease in the insurance coverage limits.

iv. All insurance policies shall be endorsed to the effect that Collin County will receive at least thirty (30) days notice prior to cancellation, non-renewal or termination of the policy.

v. All copies of Certificates of Insurance shall reference the project/contract number.

3. All insurance shall be purchased from an insurance company that meets the following requirements:

i. A financial rating of A-VII or higher as assigned by the BEST Rating Company or equivalent.

4. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent, and shall contain provisions representing and warranting the following:

i. Sets forth all endorsements and insurance coverages according to requirements and instructions contained herein.

ii. Sets forth the notice of cancellation or termination to Collin County.

5. PRICING TABLE

TABLE 1

This table represents the most commonly purchased items by Collin County. Pricing for these line items should be firm and fixed for the term of the contract (1 year).

Line Item Description Mfgr Mfgr Item

No.

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 RISE, Tactical Carrier, 2XL & Larger, Quick

Release, Ultra

Premium IIIA, in

Ranger Green

Angel

Armor or

Collin

County approved equal

01-23040-07 6 each

2 RISE, Tactical Carrier, 2XL & Larger, Quick

Release, Ultra

Premium IIIA, in Dark

Nav

Angel

Armor or

Collin

County approved equal

01-23040-02 6 each

3 RISE, Tactical Carrier, 2XL & Larger, Quick

Release, Ultra

Premium IIIA, in

Black

Angel

Armor or

Collin

County approved equal

01-23040-01 6 each

4 RISE, Tactical Carrier, 2XL & Larger, Quick

Release, Ultra

Premium IIIA, in various colors not listed above

Angel

Armor or

Collin

County approved equal

6 each

5 RISE, Tactical Carrier, Quick Release, Ultra

Premium IIIA, in

Ranger Green

Angel

Armor or

Collin

County approved equal

01-23196-07 6 each

6 RISE, Tactical Carrier, Quick Release, Ultra

Premium IIIA, in Dark

Navy

Angel

Armor or

Collin

County approved equal

01-23196-02 6 each

Line Item Description Mfgr Mfgr Item

No.

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

7 RISE, Tactical Carrier, Quick Release, Ultra

Premium IIIA, in

Black

Angel

Armor or

Collin

County approved equal

01-23196-01 6 each

8 RISE, Tactical Carrier, Quick Release, Ultra

Premium IIIA, in various colors not listed above

Angel

Armor or

Collin

County approved equal

6 each

9 Truth SNAP, 308

Ultra, AAU301, 10” x

12“, SC, III

Angel

Armor or

Collin

County approved equal

01-00550 20 each

10 Truth SNAP, 308

Ultra, AAU301, 10” x

12“, FC, III

Angel

Armor or

Collin

County approved equal

01-00549 20 each

11 Truth SNAP, 308

Ultra, AAU301, 9” x

11“, SC, III

Angel

Armor or

Collin

County approved equal

01-00552 20 each

12 Truth SNAP, 308

Ultra, AAU301, 8” x

10“, SC, III

Angel

Armor or

Collin

County approved equal

01-00554 20 each

13 Truth SNAP, 308

Ultra, AAU301, 9” x

11“, FC, III

Angel

Armor or

Collin

County approved

01-00551 20 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

14 Truth SNAP, 308

Ultra, AAU301, 8” x

10“, FC, III

Angel

Armor or

Collin

County approved equal

01-00553 20 each

15 Truth SNAP, 308

Ultra, AAU301, 7 “x

9”, FC, III

Angel

Armor or

Collin

County approved equal

01-00555 20 each

16 Ally One, ID Placard

X-Large, 9.75” x

3.75“, in Custom or authorized colors

Angel

Armor or

Collin

County approved equal

01-00690-07-

00-CU

20 each

17 Ally One, Name Strip, 1” x 5“, in Custom or authorized colors

Angel

Armor or

Collin

County approved equal

01-00678-07-

00-CU

20 each

18 Ally One, Roo Pouch

Placard, Ranger

Green, V2

Angel

Armor or

Collin

County approved equal

01-22915-07-

V2 20 each

19 Ally One, Triple Rifle

Placard, Dark Navy, Black, V2

Angel

Armor or

Collin

County approved equal

01-23521-01-

V2 20 each

20 FM53 Gas Mask

Specialist Responder

Kit

Avon

Protection

Systems or

Collin

County approved

FM53 17 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

21 FM54 Avon Gas

Mask Avon

Protection

Systems or

Collin

County approved equal

FM54 17 each

22 Avon C50 First

Responder Kit Avon

Protection

Systems or

Collin

County approved equal

70501-555, 70501-556 &

70501-557

50 each

23 CTCF50Riot Agent

Filter 4 Pack Avon

Protection

Systems or

Collin

County approved equal

AVON-72606-

10 each

24 Micro Trauma Kit

NOW!, MOLLE

Mount, Helium

Whisper, Advanced

Supplies, Black

Blue Force

Gear or

Collin

County approved equal

BT-TKN-

MTKN-Filled-

003-BK

12 each

25 Tourniquet NOW!

Strap Tourniquet

Holder, Ranger

Green

Blue Force

Gear or

Collin

County approved equal

M-TQH-TNS-

RG

24 each

26 Mil Spec Crux™ 1.5L

Reservoir CamelBak or Collin

County approved equal

CB-

2053001015 12 each

27 Cobra Cuffs Cobra Cuffs or Collin

County approved equal

MS24D-250-

6-BK

17 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

28 Cole-TAC Brain

Bucket Helmet Bag -

Black

Cole-TAC or

Collin

County approved equal

17 each

29 Invisio V10 PTT, 1

Comm, Item

#INV16248

Invisio or

Collin

County approved equal

INV16248 5 each

30 Invisio V50 PTT, 2

Comm, Item

#INV16251

Invisio or

Collin

County approved equal

INV16251 5 each

31 Invisio T30 Headset

Item #INV35624 Invisio or

Collin

County approved equal

INV-T30 5 each

32 Invisio X5 Headset Invisio or

Collin

County approved equal

INV-X5 5 each

33 Invisio X5 Hygiene Kit

& Canal Tips Invisio or

Collin

County approved equal

5 each

34 Invisio Com Cable -

CC01 - 12 Pin

(Motorola

MTP850S/APX/SRX)

Black - 800 mm (Item

#PRD12207)

Invisio or

Collin

County approved equal

PRD12207 5 each

35 Invisio T7 Helmet

Adapter Mount, Upper Rail

Invisio or

Collin

County approved

INV-T7-ARM 5 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

36 Invisio T7 Control

Unit, Dual Comm

Intercom

Invisio or

Collin

County approved equal

INV-T7-CU 5 each

37 Rain Jacket - Mod 1 Mantle

Clothing or

Collin

County approved equal

17 each

38 Rain Pants - Mod 2 Mantle

Clothing or

Collin

County approved equal

17 each

39 Combat Application

Tourniquet (C-A-T) North

American

Rescue or

Collin

County approved equal

30-0001 24 each

40 TOURNIQUET CASE

GEN 7 C-A-T,

TOURNIQUET

TACTICAL C3 C-A-T

RIGID HOLDER Black

North

American

Rescue or

Collin

County approved equal

80-0479 24 each

41 Standard Issue

Ballistic M Frame

Alpha

Oakley or

Collin

County approved equal

17 each

42 SUPPRESSOR

SENSOR GLOVES

Outdoor

Research or

Collin

County approved

266840 17 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

43 Ballistic Blanket - 32"

- 72" IIIA

Point Blank

Enterprises or Collin

County approved equal

1 each

44 Ballistic Shield

Phalanx Level IIIA+ Point Blank

Enterprises or Collin

County approved equal

3 each

45 Model Speed Plates, Level IIIA, Multi

Curve, 5" x 7" Rifle

Plate

Point Blank

Enterprises or Collin

County approved equal

10024/10025 45 each

46 Model Speed Plates, Level IIIA, Multi

Curve, 7" x 9" Rifle

Plate

Point Blank

Enterprises or Collin

County approved equal

10024/10025 45 each

47 Ballistic Vest, Point

Blank AX3A LEVEL

IIIA with HiLite

Carrier, Black

Point Blank

Enterprises or Collin

County approved equal

20 each

48 BCIIIA-2 HiLite

Carriers - Black Point Blank

Enterprises or Collin

County approved equal

HL6BC3CS0M 20 each

49 AXIIIA-1 HiLite

Carrier - Black or

Navy

Point Blank

Enterprises or Collin

County approved

HL6AD1BV0M 20 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

50 HiLite Carrier Only -

Navy Point Blank

Enterprises or Collin

County approved equal

HL6N00BV0M 20 each

51 Active Shooter Rifle

Plate Carrier w/ 2

10" x 12" Lvl. IV

Shooters Cut Plates

Point Blank

Enterprises or Collin

County approved equal

PCU600BV00J 20 each

52 AXII-1 HiLite Carrier-

Navy Point Blank

Enterprises or Collin

County approved equal

HL6AXABV0M 20 each

53 Ballistic Vest, Point

Blank Speed Plate, 8" x 10" Multi Curve

Shooter's Cut

Point Blank

Enterprises or Collin

County approved equal

1 each

54 ASPIS Z LVL III 20X30

W/ VIEWPOINT AND

LIGHT

Point Blank

Enterprises or Collin

County approved equal

BP1537 10 each

55 HYPERX™ FULL

COVERAGE,

Advanced Webless

System, Quick Clip

Attach, Interchangeable system FirstSpear®

Tubes™ & VELCRO®

Closure

Safariland or Collin

County approved equal

1362222-Q 17 each

56 HYPERX™ FC Ballistic

Panel Set, HARDWIRE® 68 Level

IIIA

Safariland or Collin

County approved

1361340 17 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

57 HYPERX™ Standard

5" Cummerbund

Ballistic Panel Set, HARDWIRE® 68 Level

IIIA

Safariland or Collin

County approved equal

1354674 17 each

58 HYPERX™ Wide

External Shoulders, HARDWIRE® 68 Level

IIIA

Safariland or Collin

County approved equal

1362404 17 each

59 HYPERX™ G3 FST

Structured Upper

Arm, HARDWIRE® 68

Level IIIA

Safariland or Collin

County approved equal

1361603 17 each

60 HYPERX™ Lower

Abdomen / Spine, AWS, HARDWIRE® 68

Level IIIA

Safariland or Collin

County approved equal

1368299 17 each

61 HYPERX™ Groin

Protector, HARDWIRE® 68 Level

IIIA

Safariland or Collin

County approved equal

1368304 17 each

62 HYPERX™ ID Patch -

Large 8.5" X 3" Safariland or Collin

County approved equal

1223589-L 17 each

63 HYPERX™ ID Patch -

Small 5.5" X 3" Safariland or Collin

County approved equal

1223589-S 17 each

64 HYPERX™ Collar, HARDWIRE® 68 Level

IIIA

Safariland or Collin

County approved

1354150 17 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

65 HYPERX™ Throat, HARDWIRE® 68 Level

IIIA

Safariland or Collin

County approved equal

1362395 17 each

66 HYPERX™ AWS Zip-

On Back AWS Placard Safariland or Collin

County approved equal

1354719 17 each

67 HYPERX™ Zip-On

Backpack and AWS

Platform

Safariland or Collin

County approved equal

1366956 17 each

68 HYPERX™

Radio/Magazine

Pouch, VELCRO®

Attachment, Right &

Left Kit

Safariland or Collin

County approved equal

1362458 17 each

69 HYPERX™ HYBRID

Ballistic Panel Set, SX™ L

Safariland or Collin

County approved equal

1354701 17 each

70 HYPERX™ Standard

5"

CummerbundBallistic

P

Safariland or Collin

County approved equal

1354709 17 each

71 HYPERX™ External

Shoulders, SX™ Level

IIIA

Safariland or Collin

County approved equal

1354136 17 each

72 Hardwire® IMPAC

C1.4 Type III+ ICW

HW-2019-01-SB

8.75" x 11.75" SAPI

Small

Safariland or Collin

County approved

1365275 17 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

73 Hardwire® IMPAC

C1.4 Type III+ ICW

HW-2019-01-SB 9.5"

x 12.5" SAPI Medium

Safariland or Collin

County approved equal

1365274 17 each

74 Hardwire® IMPAC

C1.4 Type III+ ICW

HW-2019-01-SB

10.25" x 13.25" SAPI

Large

Safariland or Collin

County approved equal

1365273 17 each

75 Hardwire® IMPAC

C1.4 Type III+ ICW

HW-2019-01-SB 11"

x 14" SAPI Xlarge

Safariland or Collin

County approved equal

1365272 17 each

76 Safariland Hybrid

Carrier System AWS

FST/VC

Safariland or Collin

County approved equal

1356120 17 each

77 X-CAL DTC1 Type IV

ICW 10.25" x 13.25"

Multi C

Safariland or Collin

County approved equal

1345367 34 each

78 IMPAC C1 Special

Threat ICW 10" x 12"

Multi-Curve Shooters

Cut, Black

Safariland or Collin

County approved equal

1347534 34 each

79 Antenna Relocation

Kit x 2 for Dual

Comms TCI M.A.S.T.

Safariland or Collin

County approved equal

17 each

80 Ballistic Panel SX

Level IIIA, A7 Safariland or Collin

County approved

50 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

81 Ballistic Panel SX

Level IIIA, A5 Safariland or Collin

County approved equal

SBA-

1219794-F 50 each

82 2.0 Soft Trauma

Plate 5" x 8" Safariland or Collin

County approved equal

50 each

83 Model X-CAL DTC1

Type III ICW 10" x

12" Multi Curve Plate

Safariland or Collin

County approved equal

1166518 50 each

84 PROTECH 2.0 Oregon

City Carrier Safariland or Collin

County approved equal

DN6566 50 each

85 Protech X-CAL ICW

Level 3 Rifle Plate 7" x 9"

Safariland or Collin

County approved equal

PTA-1184770 20 each

86 Protech X-CAL DTC1

Type III ICW 10" x

12" Multi

Safariland or Collin

County approved equal

PTA-1345363 20 each

87 M Series Concealable

Carrier Safariland or Collin

County approved equal

SBA-M2 50 each

88 M2+ Carrier Safariland or Collin

County approved

SBA-1350011 20 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

89 Safariland Body

Armor U1 Front

Opening, Dark Navy

Safariland or Collin

County approved equal

SBA-U1-

FRNT-

DN6701

1 each

90 Bothell PD Carrier with Pen Pockets and

Napoleon Pockets

Safariland or Collin

County approved equal

SBA-

1303518-BC

1 each

91 Helmet System -

TEAM WENDY EXFIL

SL, Black, Large

(TWEXFIL-SL)

Team

Wendy or

Collin

County approved equal

76-22S-E22 17 each

92 Helmet Cover -

TEAM WENDY EXFIL

3.0 Helmet Cover -

Black

Team

Wendy or

Collin

County approved equal

17 each

93 Tru-Spec 24-7

Xpedition Tactical

Pants, size 28-44, Inseam 30-36, in various colors

Tru-Spec or

Collin

County approved equal

17 each

94 Tru-Spec 24-7

Xpedition Tactical

Pants, in Non-

Standard sizes not listed above, in various colors

Tru-Spec or

Collin

County approved equal

17 each

95 Tru-Spec Combat shirts, short sleeve

SR - 3XLR, in Black, Multicam, OD Green, Navy, or authorized colors

Tru-Spec or

Collin

County approved

17 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

96 Tru-Spec Combat shirts, short sleeve in

Non-Standard sizes not listed above, in

Black, Multicam, OD

Green, Navy, or authorized colors

Tru-Spec or

Collin

County approved equal

17 each

97 Tru-Spec Q-Zip

Combat shirt, long sleeve XSR - 2XLL, in

Black, Navy, OD

Green, LE Green, or authorized colors

Tru-Spec or

Collin

County approved equal

17 each

98 Tru-Spec Q-Zip

Combat shirt, long sleeve in Non-

Standard sizes not listed above, in

Black, Navy, OD

Green, LE Green, or authorized colors

Tru-Spec or

Collin

County approved equal

17 each

99 Gas Mask Drop

Leg/Pouch TYR Tactical or Collin

County approved equal

TYR-OD730-

CAN

17 each

100 TYR Tactical Modular

Assaulters Belt TYR Tactical or Collin

County approved equal

17 each

101 TYR Dual Point

Rigger Belt TYR Tactical or Collin

County approved equal

17 each

102 United Shield Riot

Face Shield with Rail

Adapter

United

Shield or

Collin

County approved

SOD-RFS-RAIL 50 each

Quantity Unit of

Measure Unit Cost Total No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

103 L3 Harris (AN/PVS-

31A) Binocular Night

Vision Device, Gen 3

(White Phosphor), 2376 Min FOM, Auto-Gated, Unfilmed, Black, BNG001-A48

L3Harris or

Collin

County approved equal

L3H-BNVD-

31A-S 1 each

TOTAL

TABLE 2

This should represent the percentage off catalog pricing of items represented in Table 1. This discount will cover safety wear items not specifically outlined in the firm, fixed pricing table above. The County is awarding the discount off catalog pricing line item to the vendor or vendors that are lowest firm fixed pricing of each category in table 1.

Line Item Description Unit of

Measure Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

1 Percentage off Angel Armor or Collin

County approved equal for line items not represented in pricing in Table 1.

Percent off catalog

2 Percentage off Avon Protection

Systems or Collin County approved equal for line items not represented in pricing in Table 1.

3 Percentage off Blue Force Gear or

Collin County approved equal for line items not represented in pricing in

Table 1.

4 Percentage off CamelBak or Collin

County approved equal for line items not represented in pricing in Table 1.

Line Item Description Unit of

Measure Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

5 Percentage off Cobra Cuffs or Collin

County approved equal for line items not represented in pricing in Table 1.

6 Percentage off Cole-TAC or Collin not represented in pricing in Table 1.

7 Percentage off Invisio or Collin not represented in pricing in Table 1.

8 Percentage off L3Harris or Collin not represented in pricing in Table 1.

9 Percentage off Mantle Clothing or items not represented in pricing in

Table 1.

10 Percentage off North American

Rescue or Collin County approved equal for line items not represented in pricing in Table 1.

11 Percentage off Oakley or Collin not represented in pricing in Table 1.

12 Percentage off Outdoor Research or items not represented in pricing in

Table 1.

13 Percentage off Point Blank

Enterprises or Collin County approved equal for line items not represented in pricing in Table 1.

Line Item Description Unit of

Measure Percentage No Bid Alternate

Manufacturer and Model

Number (if offering alternate)

14 Percentage off Safariland or Collin

County approved equal for line items not represented in pricing in Table 1.

15 Percentage off Team Wendy or Collin not represented in pricing in Table 1.

16 Percentage off Tru-Spec or Collin not represented in pricing in Table 1.

17 Percentage off TYR Tactical or Collin not represented in pricing in Table 1.

18 Percentage off United Shield or Collin not represented in pricing in Table 1.

6. GENERAL INSTRUCTIONS

6.1. DEFINITIONS

1. Bidder: refers to submitter.

2. Vendor/Contractor/Provider: refers to a Successful Bidder/Contractor/Service Provider.

3. Submittal: refers to those documents required to be submitted to Collin County, by a Bidder.

4. IFB: refers to Invitation For Bid.

6.2. GENERAL INSTRUCTIONS

1. If Bidder does not wish to submit an offer at this time, please submit a No Bid.

2. Awards shall be made not more than ninety (90) days after the time set for opening of Submittals.

3. Collin County is always conscious and extremely appreciative of your time and effort in preparing your

Submittal.

4. Collin County exclusively uses OpenGov eProcurement for the notification and dissemination of all solicitations. The receipt of solicitations through any other company may result in your receipt of incomplete specifications and/or addenda which could ultimately render your bid non-compliant.

Collin County accepts no responsibility for the receipt and/or notification of solicitations through any other company.

5. A bid may not be withdrawn or canceled by the bidder prior to the ninety-first (91st) day following public opening of Submittals and only prior to award.

6. It is understood that Collin County, Texas reserves the right to accept or reject any and/or all Bids for any or all products and/or services covered in an Invitation For Bid (IFB), and to waive informalities or defects in Submittals or to accept such Submittals as it shall deem to be in the best interest of Collin

County.

7. All IFBs submitted in hard copy paper form shall be submitted in a sealed envelope, plainly marked on the outside with the IFB number and name. A hard copy paper form Submittal shall be manually signed in ink by a person having the authority to bind the firm in a contract. Submittals shall be mailed or hand delivered to the Collin County Purchasing Department.

8. Submittals via email, oral, telegraphic or telephonic will not be accepted. IFBs may be submitted in electronic format via https://procurement.opengov.com/portal/collincountytx/projects/267436.

9. All IFBs submitted electronically via the eProcurement Portal shall remain locked until official date and time of opening as stated in the Special Terms and Conditions of the IFB.

10. Time/date stamp clock in Collin County Purchasing Department shall be the official time of receipt for all IFBs submitted in hard copy paper form only, no flash drives, CD-ROMs or any other form of “plug and play” portable storage device will be accepted as a Submittal. IFBs received in the Collin County

Purchasing Department after submission deadline shall be considered void and unacceptable. Absolutely no late Submittals will be considered. Collin County accepts no responsibility for technical difficulties related to electronic Submittals.

11. For hard copy paper form Submittals, any alterations made prior to opening date and time must be initialed by the signer of the IFB guaranteeing authenticity. Submittals cannot be altered or amended after submission deadline.

12. Collin County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the prices submitted shall not include taxes.

13. Any interpretations, corrections and/or changes to an IFB, and related Specifications or extensions to the opening/receipt date will be made by addenda to the respective document by the Collin County

Purchasing Department. Questions and/or clarification requests must be submitted no later than the date specified in the solicitation. Those received at a later date may not be addressed prior to the public opening. Sole authority to authorize addenda shall be vested in Collin County Purchasing Agent as entrusted by the Collin County Commissioners Court. Addenda may be transmitted electronically via

Collin County eProcurement Portal.

14. Addenda will be transmitted to all that are known to have received a copy of the IFB/RFQ/RFP/RFI/CSP and related Specifications. However, it shall be the sole responsibility of the Bidder/Quoter/Offeror to verify issuance/non-issuance of addenda and to check all avenues of document availability (i.e. the eProcurement portal, telephoning Purchasing Department directly, etc.) prior to opening/receipt date and time to insure Bidder’s/Quoter’s/Offeror’s receipt of any addenda issued. Bidder/Quoter/Offeror shall acknowledge receipt of all addenda.

15. All materials and services shall be subject to Collin County approval.

16. Collin County reserves the right to make award in whole or in part as it deems to be in the best interest of the County.

17. Any reference to model/make and/or manufacturer used in specifications is for descriptive purposes only. Products/materials of like quality will be considered.

18. Bidders offering substitutions to the specifications shall do so at their own risk. By offering substitutions, Bidder shall state these in the section provided in the IFB or by attachment. Substitution, if accepted, must meet or exceed specifications stated therein. Collin

County reserves the right to accept or reject any and/or all of the substitution(s) deemed to be in the best interest of the County.

19. Minimum Standards for Responsible Prospective Bidders: A prospective Bidder must meet the following minimum requirements:

i. have adequate financial resources, or the ability to obtain such resources as required;

ii. be able to comply with the required or proposed delivery/completion schedule;

iii. have a satisfactory record of performance;

iv. have a satisfactory record of integrity and ethics;

v. be otherwise qualified and eligible to receive an award.

20. Collin County may request documentation and other information sufficient to determine Bidder's ability to meet these minimum standards listed above.

21. Vendor shall bear any/all costs associated with its preparation of an IFB.

22. Public Information Act: Collin County is governed by the Texas Public Information Act, Chapter 552 of the Texas Government Code. All information submitted by prospective Bidders during the bidding process is subject to release under the Act.

23. The Bidder shall comply with Commissioners Court Order No. 2004-167-03-11, County Logo Policy.

24. Interlocal Agreement: Successful Bidder agrees to extend prices and terms to all entities that has entered into or will enter into joint purchasing interlocal cooperation agreements with Collin County.

Delivery to governmental entities located within Collin County will be at no additional charge or as otherwise provided for in the award document. Delivery charges, if any, for governmental entities located outside of Collin County shall be negotiated between the Vendor and each governmental entity.

25. Bid Openings: All bids submitted will be read at the County’s regularly scheduled bid opening for the designated project. However, the reading of a bid at bid opening should be not construed as a comment on the responsiveness of such bid or as any indication that the County accepts such bid as responsive.

26. The County will make a determination as to the responsiveness of bids submitted based upon compliance with all applicable laws, Collin County Purchasing Guidelines, and project documents, including but not limited to the project specifications and contract documents. The County will notify the successful Bidder upon award of the contract and, according to state law; all bids received will be available for inspection at that time.

27. Bidder shall comply with all local, state and federal employment and discrimination laws and shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin or any other class protected by law.

7. TERMS OF CONTRACT

7.1. TERMS OF CONTRACT

1. A bid, when properly accepted by Collin County, shall constitute a contract equally binding between the Vendor/Contractor/Provider and Collin County. No different or additional terms will become part of this contract with the exception of a Change Order.

2. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All Amendments and/or Change Orders to the contract will be made in writing by Collin County Purchasing Agent.

3. No public official shall have interest in the contract, in accordance with Local Government Code Title 5, Subtitle C, Chapter 171.

4. The Vendor/Contractor/Provider shall comply with Commissioners Court Order No. 96-680-10-28, Establishment of Guidelines & Restrictions Regarding the Acceptance of Gifts by County Officials &

County Employees.

5. Design, strength, quality of materials and workmanship must conform to the highest standards of manufacturing and engineering practice.

6. Bids must comply with all federal, state, county and local laws concerning the type(s) of product(s)/service(s)/equipment/project(s) contracted for, and the fulfillment of all ADA (Americans with Disabilities Act) requirements.

7. All products must be new and unused, unless otherwise specified, in first-class condition and of current manufacture. Obsolete products, including products or any parts not compatible with existing hardware/software configurations will not be accepted.

8. Vendor/Contractor/Provider shall provide any and all notices as may be required under the Drug-Free

Work Place Act of 1988, 28 CFR Part 67, Subpart F, to its employees and all sub-contractors to insure that Collin County maintains a drug-free work place.

9. Vendor/Contractor/Provider shall defend, indemnify and save harmless Collin County and all its officers, agents and employees and all entities, their officers, agents and employees who are participating in this contract from all suits, claims, actions, damages (including personal injury and or property damages), or demands of any character, name and description, (including attorneys’ fees, expenses and other defense costs of any nature) brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of Vendor/Contractor/Provider’s breach of the contract arising from an award, and/or any negligent act, error, omission or fault of the

Vendor/Contractor/Provider, or of any agent, employee, subcontractor or supplier of

Vendor/Contractor/Provider in the execution of, or performance under, any contract which may result from an award. Vendor/Contractor/Provider shall pay in full any judgment with costs, including attorneys’ fees and expenses which are rendered against Collin County and/or participating entities arising out of such breach, act, error, omission and/or fault.

10. Expenses for Enforcement. In the event either Party hereto is required to employ an attorney to enforce the provisions of this Agreement or is required to commence legal proceedings to enforce the provisions hereof, the prevailing Party shall be entitled to recover from the other, reasonable attorney's fees and court costs incurred in connection with such enforcement, including collection.

11. If a contract, resulting from a Collin County IFB is for the execution of a public work, the following shall apply:

12. In accordance with Section 2253.021 of the Texas Government Code, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Payment Bond if the contract is in excess of

$25,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th

Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).

13. In accordance with Section 2253.021 of the Texas Government Code, a governmental agency that makes a public work contract with a prime contractor shall require the contractor, before beginning work, to execute to the governmental entity a Performance Bond if the contract is in excess of

$100,000.00. Such bond shall be in the amount of the contract payable to the governmental entity and must be executed by a corporate surety in accordance with Section 1, Chapter 87, Acts of the 56th

Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas Insurance Code).

14. Purchase Order(s) shall be generated by Collin County to the vendor. Collin County will not be responsible for any orders placed/delivered without a valid purchase order number.

15. The contract shall remain in effect until any of the following occurs: delivery of product(s) and/or completion and acceptance by Collin County of product(s) and/or service(s), contract expires or is terminated by either party with thirty (30) days written notice prior to cancellation and notice must state therein the reasons for such cancellation. Collin County reserves the right to terminate the contract immediately in the event the Vendor/Contractor/Provider fails to meet delivery or completion schedules, or otherwise perform in accordance with the specifications. Breach of contract or default authorizes the County to purchase elsewhere and charge the full increase in cost and handling to the defaulting Vendor/Contractor/Provider.

16. Collin County Purchasing Department shall serve as Contract Administrator or shall supervise agents designated by Collin County.

17. All delivery and freight charges (FOB Inside delivery at Collin County designated locations) are to be included as part of the bid price. All components required to render the item complete, installed and operational shall be included in the total bid price. Collin County will pay no additional freight/delivery/installation/setup fees.

18. Vendor/Contractor/Provider shall notify the Purchasing Department immediately if delivery/completion schedule cannot be met. If delay is foreseen, the Vendor/Contractor/Provider shall give written notice to the Purchasing Agent. The County has the right to extend delivery/completion time if reason appears valid.

19. The title and risk of loss of the product(s) shall not pass to Collin County until Collin County actually receives and takes possession of the product(s) at the point or points of delivery. Collin County shall generate a purchase order(s) to the Vendor/Contractor/Provider and the purchase order number must appear on all itemized invoices.

20. Invoices shall be mailed directly to the Collin County Auditor's Office, 2300 Bloomdale Road, Suite

3100, McKinney, Texas 75071. All invoices shall show:

i. Collin County Purchase Order Number;

ii. Vendor’s/Contractor’s/Provider’s Name, Address and Tax Identification Number;

iii. Detailed breakdown of all charges for the product(s) and/or service(s) including applicable time frames.

iv. Payment will be made in accordance with Government Code, Title 10, Subtitle F, Chapter 2251.

21. All warranties shall be stated as required in the Uniform Commercial Code.

22. The Vendor/Contractor/Provider and Collin County agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code.

23. The Vendor/Contractor/Provider agree to protect Collin County from any claims involving infringements of patents and/or copyrights.

24. The contract will be governed by the laws of the State of Texas. Should any portion of the contract be in conflict with the laws of the State of Texas, the State laws shall invalidate only that portion. The remaining portion of the contract shall remain in effect. The contract is performable in Collin County, Texas.

25. The Vendor/Contractor/Provider shall not sell, assign, transfer or convey the contract, in whole or in part, without the prior written approval from Collin County.

26. The apparent silence of any part of the specification as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of the specification shall be made on the basis of this statement.

27. Vendor/Contractor/Provider shall not fraudulently advertise, publish or otherwise make reference to the existence of a contract between Collin County and Vendor/Contractor/Provider for purposes of solicitation. As exception, Vendor/Contractor/Provider may refer to Collin County as an evaluating reference for purposes of establishing a contract with other entities.

28. The Vendor/Contractor/Provider understands, acknowledges and agrees that if the

Vendor/Contractor/Provider subcontracts with a third party for services and/or material, the primary

Vendor/Contractor/Provider (awardee) accepts responsibility for full and prompt payment to the third party. Any dispute between the primary Vendor/Contractor/Provider and the third party, including any payment dispute, will be promptly remedied by the primary vendor. Failure to promptly render a remedy or to make prompt payment to the third party (subcontractor) may result in the withholding of funds from the primary Vendor/Contractor/Provider by Collin County for any payments owed to the third party.

29. Vendor/Contractor/Provider shall provide Collin County with diagnostic access tools at no additional cost to Collin County, for all Electrical and Mechanical systems, components, etc., procured through this contract.

30. Criminal History Background Check: If required, ALL individuals may be subject to a criminal history background check performed by Collin County prior to access being granted to Collin County facilities.

Upon request, Vendor/Contractor/Provider shall provide list of individuals to the Collin County

Purchasing Department within five (5) working days.

31. Non-Disclosure Agreement: Where applicable, vendor shall be required to sign a non-disclosure agreement acknowledging that all information to be furnished is in all respects confidential in nature, other than information which is in the public domain through other means and that any disclosure or use of same by vendor, except as provided in the contract/agreement, may cause serious harm or damage to Collin County. Therefore, Vendor agrees that Vendor will not use the information furnished for any purpose other than that stated in contract/agreement, and agrees that Vendor will not either directly or indirectly by agent, employee, or representative disclose this information, either in whole or in part, to any third party, except on a need to know basis for the purpose of evaluating any possible transaction. This agreement shall be binding upon Collin County and Vendor, and upon the directors, officers, employees and agents of each.

32. Vendors/Contractors/Providers must be in compliance with the Immigration and Reform Act of 1986 and all employees specific to this solicitation must be legally eligible to work in the United States of

America.

33. Certification of Eligibility: This provision applies if the anticipated Contract exceeds $100,000.00 and as it relates to the expenditure of federal grant funds.