Safety Memo.pdf

DEPARTMENT OF THE ARMY

LETTERKENNY ARMY DEPOT

1 OVERCASH AVENUE

CHAMBERSBURG, PENNSYLVANIA 17201

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AMLD-SAF 20 November 2024

MEMORANDUM FOR: Director of Industrial Operations (DIO)

ATTN: Erin Robinson, Contract Officer Representative

SUBJECT: Safety Office Review of Calibration and repair of Environmental Test Chamber Service Contract

1. Purpose: Letterkenny Army Depot (LEAD) Safety Officer review of Environmental Test Chamber Calibration and repair service contract.

The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform calibration, performance validation, and non- emergency / emergency repair on the environmental chambers listed in Appendix A of the Performance Work Statement (PWS), received 11/20/24. All units are located at Letterkenny Army Depot, Chambersburg, PA.

Calibration, performance validation, non-emergency and emergency repair are necessary to utilize the environmental test chamber effectively on the PATRIOT program and requires maintaining calibration.

The Performance Work Statement (PWS) Section 5 defines contract requirements.

The preventative maintenance, requested repairs, and certification will be performed semi-annually at Letterkenny ARMY Depot. The Walk-In Environmental Chamber System & Dryer System equipment is listed in PWS Appendix A.

The Contractor shall have a calibration system certified to ISO/IEC 17025:2017 applicable to electrical calibration of thermocouple indicators & indicating systems, electrical calibration of RTD indicators & indicating systems, temperature, and relative humidity.

The Period of Performance shall be one base year of 12 months and 2 (two) 12-month option years.

The requestor is responsible for ensuring the adequacy of the item(s) for the intended use or purpose of the request prior to submittal for safety review.

AMLD-SAF

SUBJECT: Safety Office Review LEAD Environmental Test Chamber Service Contract for Letterkenny Army Depot

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2. The following information is recommended to be added to the Purchase Description and the contractor be notified of the following items.

a. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is ISO 45001 certified, AS9100 and AS9110 certified.

b. The Contractor will meet or exceed all of the LEAD safety and Occupational Health Program LEAD-R 385-1, LEAD Safety Bulletins, Army Safety Program and Occupational Health Program AR-385-10, OSHA, NFPA, NFPA 33, ANSI, ANSI Z359, DoD, UFC, DOT, 29 CFR Title 1910 and 29 CFR Title 1926, 29 CFR Title 1926.501, Applications and other consensus standards for the industry covered by the subject contract. In the case of a conflict among these laws, regulations, and standards contact the COR for clarification.

c. The Contractor shall maintain an effective site safety plan that meets or exceeds the requirement of OSHA, DoD, Army Requirements, and LEAD-Regulation 385-1.

d. Safety Reports shall be provided to COR and LEAD Safety Office

e. LEAD Safety Program and Occupational Health Program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/Info/Visitors-Information/ under Installation Resources “LEAD Safety and Occupational Health Program”. The Army Safety Program and Occupational Health Program is AR-385-10.

f. As part of the applicability of engineering controls, all equipment with rotating and moving parts at point of operation shall meet or exceed the LEAD-R 385-1 Chapter 17-3 machine guarding requirements.

g. The contractor shall meet or exceed LEAD lockout/tagout (LOTO) action and procedures for addressing and controlling hazardous energy during service and maintenance of machines and equipment in accordance with LEAD-R 385-1, Chapter 12. See LEAD Technical Point of Contact (TPOC) for the safe servicing and maintenance of machines and equipment, in which unexpected, energized equipment, damage to equipment or start-up of machine or equipment, or release of stored energy, could cause injury to employees.

h. Permitted Confined Space work shall be in accordance with LEAD-R 385-1, Chapter 20.

i. Equipment installation/set-up, service, maintenance, and testing shall be conducted accordance with the equipment manufacturer specifications, and according to the frequency recommended by the manufacturer.

j. The Contractor shall ensure all employees and all associated sub-contractor’s employees possess all required licenses for operating any equipment used in the performance of this contract. The Contractor must ensure that any personnel performing under the contract are fully trained, licensed, certified, competent, and qualified for the position in which they shall be serving.

Army Depot

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k. The contractor shall have full responsibility for keeping contractor employees trained in the LEAD Safety and Occupational Health program, LEAD-R 385-1. The contracted work force employees shall meet and or exceed the LEAD-R 385-1 and OSHA Standards.

l. Contractors will comply with the Occupational Safety and Health Administration (OSHA) standards and LEAD R-385-1, and AR 385-10, safety rules, regulations, Job Safety Analysis (JSA). Contractor shall have available copies of required certifications, training certificates, required permits, and the Contractor’s safety plan or hazard analysis for the jobs to be performed at LEAD.

m. Each contractor/subcontractor will be familiar with the types of work they are expected to perform and each phase of the operation and associated hazards.

n. The contractor shall assess each worksite for hazards prior to the start of work.

o. All chemicals on LEAD worksites shall be vetted and approved by the LEAD Hazardous Material Approval Group (HMAG) prior to use per LEAD-R 385-1 Safety Bulletin 23-02. Contractor (Labor workforce) employees shall comply with LEAD HMAG procedures.

p. A list of all approved hazardous materials and Safety Data Sheets (SDS) will be maintained at all worksites.

q. All contractor personnel shall wear the appropriate LEAD approved PPE per

LEAD-R 385-1.

r. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

s. Contractors who are managed under a different Safety Management System (SMS) must report injures, accidents, and near misses to the Safety Office through their COR representative. THE COR shall notify the Safety Office within 24 hours of a contractor (Labor workforce) reporting an injury, accident, or near miss.

t. All safety messages or recalls related to the safe use of products provided by the contractor will be provided to the LEAD POC for the Contract within 5 days of contractor’s awareness of the message or notice.

3. The LEAD TPOC shall ensure the Contractor provides a completed Army Material Letterkenny Depot (AMLD) Form 4733 (Directorate of Product Assurance - LEAD Forms - All Documents, LEAD Contractor Chemical Checklist, and include Safety Data Sheets (SDSs) for all chemicals to be brought onto the Depot prior to performing work on-site in accordance with LEAD-R 385 Safety Bulletin 23-01. The Directorate HMAG coordinator is the point of contact responsible for facilitation the HazMat validation. Approved LEAD SDSs shall be maintained at all worksites.

Army Depot

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4. If the requirements for this contract change, the proponent of the contract must submit all changes to the LEAD Safety Office for review.

5. LEAD Safety Office requests participation in all Technical Reviews to ensure current safety consideration for this contract.

6. A copy LEAD contract for this purchase shall be sent to the Safety POC.

7. The POC for this memo is Terrie L. Doom, LEAD Safety Office AMLD-SAF, (717) 267- 5253, Email: Terrie.L.Doom.civ@army.mil.

Terrie L. Doom Safety Engineer Letterkenny Army Depot