SAES - NESDIS AE IDIQ Contract final.pdf

NESDIS A/E IDIQ

NATIONAL ENVIRONMENT SATELLITE DATA AND

INFORMATION SERVICES (NESDIS)

ATTACHMENT 1 – STATEMENT OF ARCHITECT AND ENGINEER SERVICES

IDIQ BASE CONTRACT

1. GENERAL REQUIREMENTS

This is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for Architect and Engineer (A/E) Services for the U.S. Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Environmental Satellite, Data, and Information Service (NESDIS). The purpose of this contract is to obtain professional A/E services including project management, facility programming, planning, facility condition surveys, project cost estimating, value engineering, engineering studies and analyses, architect and engineer design services including design-build and traditional design-bid-build, commissioning, construction management, and construction inspection services within the following NESDIS Facility Management Region. Except as otherwise specified herein, the Contractor shall provide the necessary personnel, materials, equipment, services, and facilities and otherwise do all things necessary for, or incidental to, the performance of the work.

1. NESDIS SSMC1 Building 1335 East West Highway Silver Spring, MD 20910

2. NESDIS SSMC3 Building 1315 East West Highway Silver Spring, MD 20910

3. NESDIS Satellite Operations Facility (NSOF) 4231 Suitland Rd Suitland, MD 20746

4. NESDIS Fairmont CBU Facility (CBU) Vertex Building 1000 Galliher Drive Fairmont, WV 26554

5. NESDIS Wallops CDA Station (WCDAS) 35663 Chincoteague Road Wallops, VA 23337

6. NESDIS Fairbanks CDA Station (FCDAS) 1300 Eisele Road Fairbanks, AK 99712

7. University of Maryland M Square Building 5830 University Research Ct.

College Park, MD 20740

1.1 WORK RESTRICTIONS

1.1.1 SECURITY REQUIREMENTS

A. All Contractor employees, including consultants, manufacturer’s technicians, subcontractors, subcontractors' employees, suppliers, and suppliers' employees are required to comply with Government, NESDIS, and site security requirements regarding personnel, vehicles, equipment, security badges, passes, and access to the jobsite.

B. Nothing in this contract is to be construed in any way to limit the authority of the

NESDIS site manager to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while on the site, including but not limited to, the rights of search of all persons or vehicles on the site.

C. The Contractor shall coordinate with the Contracting Officer Representative (COR) for project-specific security and access requirements.

D. Personnel on this contract will not have local or network access to any non-public DOC Information Technology (IT) resources. NOAA IT network, assets and resources are not permitted while visiting onsite.

E. Restriction on Disclosure of Information

1. All Contractor, subcontractor, and suppliers associated with this contract must comply with the following:

i. Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the Contracting Officer.

ii. Do not disclose or cause to be disseminated any information concerning the operations of the activity's security or interrupt the continuity of its operations.

iii. There should be no classified information provided or received under this contract.

iv. Direct inquiries to the COR for resolution of all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

v. Coordinate photography requirements in advance with the COR.

Some sites restrict or prohibit photographing Government facilities or property.

2. Deviations from or violations of any of the provisions of this paragraph could potentially, in addition to the criminal and civil remedies provided by law, subject the Contractor to immediate termination of the contract for default and withdrawal of the Government's approval for site access.

1.1.2 SITE ACCESS PASSES AND WORK HOURS

A. The Contractor shall schedule all onsite work with the advanced approval of the COR. Contractor personnel shall not enter NESDIS buildings without prior approval of the COR.

B. The Contractor shall provide the COR with a written list of names of all Contractor and subcontractor personnel requiring site access. The Contractor shall update the list of names when personnel changes. The initial or updated personnel list is required a minimum of five (5) working days prior to the listed personnel accessing the site.

C. While on NESDIS premises, Contractor employees must conduct themselves in a proper, efficient, courteous, and businesslike manner. The Government reserves the right to remove from the site any individual whose continued presence is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of national security.

D. Access to NESDIS Facilities

a. All Contractors, both long-term and short-term, entering the facility must have valid picture identification.

b. Contractor access to the project work-site within NESDIS locations shall be through the Main Entrance to the building. A guard at the Main Entrance of each building will check each person’s identification before determining whether to issue a pass for working in the building.

c. The Contractor shall keep the existing buildings and their contents secure at all times, and shall provide temporary closures as required to maintain security.

Contractor personnel will not be permitted in security-regulated buildings or areas unless cleared by the site security personnel.

d. With advanced coordination, the Contractor will have access to a building elevator to deliver components to the work area, as needed.

E. Contractor Employee Site Access Badges and Passes

a. All Contractor employees and representatives performing work under this contract are required to be either United States citizens or documented legal residents. Verification of the personnel status is the responsibility of the prime Contractor.

b. Contractor-designated supervisors may obtain the required Government-issued badge.

c. All non-badged Contractor employees must obtain the required visitor pass for access to the site.

a. For FCDAS access:

https://app.smartsheetgov.com/b/form/d3002e253ac94127a6fc92a0b4af7

b. For WCDAS access:

https://app.smartsheetgov.com/b/form/6bdb40c8399d4046bd14e4a42f5e 9cc7

c. For CBU access:

https://app.smartsheetgov.com/b/form/047ea869a52b4fb2b600ce748904c

d. All personnel are required to visibly wear the Government-issued badge or pass over the front of their outer clothing.

e. All Contractor personnel without a Government-issued badge shall be escorted by the designated, badged personnel.

f. Contractor’s failure to obtain required security access badges and/or passes is not an acceptable cause for a contract performance time extension.

g. The Contractor is required to immediately turn in all terminated employees' badges or passes to the issuing office.

F. Contractor Vehicles

a. All vehicles must display a valid state license plate and safety inspection sticker, if applicable, and must be maintained in safe operating condition.

b. All vehicle drivers must obtain the necessary vehicle pass before the vehicle gains access to the site. Proof of valid insurance may be required before a vehicle pass is issued.

c. The company name must be displayed in a clearly visible manner and size on each Contractor vehicle used in the course of work.

d. Availability for parking onsite for the Contractor vehicles varies by NESDIS location. Parking requirements shall be coordinated with the COR prior to arrival at the work-site.

G. Normal Working Hours

a. The Contractor shall perform work at the designated NESDIS locations only during the normal working hours of 0700-1530, Monday through Friday, except Federal holidays or when the Government building/facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

https://app.smartsheetgov.com/b/form/d3002e253ac94127a6fc92a0b4af7903 https://app.smartsheetgov.com/b/form/d3002e253ac94127a6fc92a0b4af7903 https://app.smartsheetgov.com/b/form/6bdb40c8399d4046bd14e4a42f5e9cc7 https://app.smartsheetgov.com/b/form/6bdb40c8399d4046bd14e4a42f5e9cc7 https://app.smartsheetgov.com/b/form/047ea869a52b4fb2b600ce748904c963 https://app.smartsheetgov.com/b/form/047ea869a52b4fb2b600ce748904c963

b. Any changes to the Normal Working Hours must be approved in advance by the

NESDIS COR.

c. A request to work off hours must be submitted in writing to the COR by the

Contractor five (5) working days in advance of the requested visit. Submission of identifying information for all personnel expecting to work off hours may be required by security to access the facility. If required, this information will be submitted with the request.

H. Critical Weather Days (CWDs)

a. The National Weather Service (NWS) may declare a CWD for a tornado, severe weather outbreak, major precipitation event, cyclone, national special security event, or other circumstance, actual or threatened. When a CWD is declared, NESDIS facilities take all necessary steps to mitigate risk for timely performance of satellite command and data acquisition operations.

b. In the event NWS declares a CWD, no work that can potentially impact NESDIS operations may be performed until the CWD is ended by NWS.

c. To protect NESDIS operations, the Government may prohibit Contractor work at the identified location(s) on CWDs.

d. If the extent of the work proposed by the Contractor is deemed benign by the

Government, the Contractor may request that the COR submit a waiver request for approval to allow this work to proceed.

e. The NWS CWD website is at the following address:

https://www.nco.ncep.noaa.gov/status/cwd/

I. NOAA Operations – If at any point the Contractor’s onsite work is determined by the

COR to interfere with NOAA Operations, the Contractor shall cease onsite activity and reschedule the work with the COR.

J. Federal Holidays – The Contractor is not permitted to perform work at Government sites on:

New Year’s Day Martin Luther King Jr.’s Birthday

President’s Day Memorial Day

Juneteenth Independence Day

Labor Day Columbus Day

Veteran’s Day Thanksgiving Day

Christmas Day https://www.nco.ncep.noaa.gov/status/cwd/

1.1.3 FIELD SURVEYS

A. The Contractor shall perform onsite investigative activities as needed to fully verify existing conditions and ensure finished, professional products are provided to the Government in accordance with project goals and contract requirements.

a. Field surveys shall be reflected in the project schedule.

b. The Contractor shall coordinate with the COR to schedule the site visit.

c. The purpose of the site visit and areas to be surveyed must be identified in advance, particularly the need for any invasive surveys.

d. Proposed survey personnel must meet the Government security requirements to gain access to the site.

e. All visiting personnel shall conduct themselves in a professional manner.

B. Survey Restrictions

a. The Contractor shall clearly identify the need for any invasive surveys, such as entering power panels for hand tool meter reading, entering raised floors in data centers, entering ceiling plenums, opening mechanical equipment covers, etc.

b. No destructive investigation techniques are permitted.

c. The Contractor shall initiate and track any permits required to support their surveys.

C. In support of field survey activities, the Government will provide access to, or copies of, available drawings and documents of the site to the Contractor per their requests and as coordinated with the COR.

D. Within five (5) working days after the field survey, the Contractor shall provide a

Field Survey Report summarizing areas and systems surveyed, discovered discrepancies between existing conditions and facility drawings, and any other items significant to the project.

1.1.4 TOOLS & EQUIPMENT

A. The Contractor shall provide all necessary tools or equipment required to access locations at the site and perform their work activities.

B. The Contractor shall not rely on the availability of any tools or equipment normally expected or assumed to be onsite or to be provided by the Government.

C. Tools and equipment include manual or powered hand tools, ladders, lifts, measuring devices, or similar items.

D. Contractor personnel shall be equipped with the required Personal Protection

Equipment (PPE) when performing project tasks.

1.1.5 SYSTEM AND EQUIPMENT OUTAGES

A. Absolutely no outages to system or equipment operations is permitted without prior coordination and approval from the COR.

B. A system or equipment outage entails removing the system or equipment from its normal operation cycle. Outages entail a loss of power, water, telecommunications, or environmental control over cooling, heating, and ventilation resources. Outages may range in scope from a single circuit, or line, to shutdown of a site-wide system.

C. The Contractor shall indicate any requested outages in their project schedule submittals, per Section 01 33 00 – Submittal Procedures. Outages shall be scheduled to minimize risk to NOAA operations.

1.2 PROPERTY, EQUIPMENT, SUPPLIES, FACILITIES, PERSONNEL AND SERVICES

Except as otherwise specified all property, equipment, supplies, facilities, personnel, and services required to perform the work called for under individual task orders shall be furnished by the Contractor. All data, materials, and information provided by the Government, or developed by the Contractor in the performance of the work, shall remain the exclusive property of the Government. Digital copies of deliverables shall be provided in unlocked and editable native format. Upon completion or termination of the contract and / or subsequent task orders, the Contractor shall turn over to the Government all materials (including copies) that were furnished to the Contractor by the Government and all materials that were developed by the Contractor in performance of work under the contract.

1.3 SCOPE

This Statement of Architect and Engineer Services (SAES) defines the services the Contractor shall perform. The primary emphasis of the effort to be ordered by task orders under this contract is in the technical discipline areas of architect and engineer. The Contractor will be required to provide traditional design-bid-build and design-build solicitation packages. Task orders will require cost estimating services. Engineering disciplines may include but not limited to civil, structural, mechanical/HVAC, plumbing, and electrical engineering. Other technical disciplines (e.g., environmental, geotechnical, marine/waterfront, value engineering, interior design, landscape design, commissioning, acoustical engineering, laboratory consulting) may be needed to fulfill the requirements of a task order.

The Contractor shall provide professional services to provide design solutions and resolve problems in the execution of Government facility projects. The work may include the preparation of contract documents, engineering studies, life-cycle cost analysis, commissioning / re-commissioning services, value engineering services, feasibility studies, identification of environmental issues, preparation of alternate design solutions, construction cost estimates, verification of construction Contractor's efforts, investigation and justification of construction cost overrun, land surveys, geotechnical surveys and soils investigations, pre-design site investigations and documentation of existing facility conditions, engineer and architect design and review, construction management, construction observation/quality assurance, engineering during construction, building commissioning / re-commissioning, assistance in preparing building maintenance planning services, system component training, construction warranty inspections, and follow-up inspections of facilities after construction is complete.

1.4 TYPE OF SERVICES

In accordance with the terms of this contract, the Government will require Architect and Engineer services at NESDIS sites associated with studies and reports; the construction of new facilities; and the renovation, repair, expansion, or demolition of existing facilities. A/E IDIQ services may include, but are not limited to, the following:

1) Planning services

a. Master planning

b. Strategic planning

c. Facility planning

2) Professional services

a. Program development

b. Space needs/utilization analysis

c. Feasibility studies

d. Business case analysis

e. Budget cost estimating

f. Life-cycle cost analysis

g. Environmental surveys

h. Environmental impacts analysis and report in accordance with the National

Environmental Policy Act (NEPA)

i. Permitting

j. Evaluation for historic significance in accordance with National Register of

Historic Places criteria

3) Design services

a. Conceptual design development

b. Preparation of contract documents (plans and specifications)

c. Preparation of Performance Work Statements

d. Preparation of Independent Government Cost Estimates (IGCE)

e. Design Build statement of work and development of requests for proposals

f. Design drawings and specifications for minor repair/renovation

g. Interior design

4) Post-construction award services

a. Submittal review

b. Evaluation of and responses to Requests for Information

c. Design clarification

d. Construction administration

5) Other special consultant and investigative services

a. Existing facility investigations

b. Facility Condition Assessments (FCAs)

c. As-built drawing verification and development

d. Building modeling

e. Site selection

f. Survey–topographic/boundary/utility

g. Soil borings and testing services / geotechnical analysis

h. Environmental studies

i. Storm water / drainage

j. Historic preservation studies and design

k. Traffic studies

l. Security studies

m. Acoustical design

n. Commissioning / Retro-commissioning

o. Post occupancy evaluation

p. Cost estimating/validation studies

q. Peer reviews

r. Exhibit planning/design

s. Claims consultation and analysis

t. Value engineering (VE):A/Edesign team participation in VE study efforts

1.5 TYPICAL FACILITIES

Typical facilities may include, but are not limited to, the following:

1) Office buildings

2) Warehouses and storage buildings

3) Laboratories and research facilities

4) Communications installations

5) Weather forecast offices

6) Data centers

1.6 TASK ORDERS

The Government may request services under this contract via task orders. Task orders may be issued for individual projects. Each task order will be a negotiated firm fixed price contract based on an individual Statement of Architect and Engineer Services (SAES) which shall state:

1) The scope of work to be performed;

2) Required A/E tasks;

3) Required deliverables;

4) Government provided materials and/or services;

5) Specialized codes, standards, references, and publications; and

6) Periods of performance with schedule for intermediate milestones.

1.6.1. ISSUE OF TASK ORDERS

Services to be performed shall be ordered by the issuance of individual task orders. A detailed scope of work will be provided for each task order. The Contractor shall prepare a price proposal in the prescribed format including the following: labor-hours and rates, direct overhead, indirect overhead, materials and supplies, travel, reproduction, and profit.

The Contractor shall provide sufficient detail for each element to allow a thorough analysis by the Government. The Contractor shall separate all work to which the 6% design fee limitation applies. The proposal must clearly identify and separate design cost to assure the 6% fee limitation has not been exceeded.

1.7 PROJECT MANAGEMENT AND PLANNING

The Contractor shall establish and maintain a project management plan to track and manage Task Orders and ensure that Task Orders are completed in accordance with the task order schedule. The project management and planning function identifies and coordinates critical milestones in the project design and construction schedule. The Contractor shall identify in writing to the Contracting Officer (CO) and Contracting Officer's Representative (COR) issues and decisions; and tasks requiring Government action, which impact project schedule or cost.

1.7.1. PROGRESS REPORTS

The Contractor shall submit a progress report to the CO and the COR with each invoice or at least monthly if no separate invoice is submitted by task at month's end. The progress report shall indicate the status of all Task Orders awarded under this contract. The progress report shall be prepared so it conveys the overall status including billings to date, percent of task complete, actual schedule versus planned schedule, major actions, and persons or organizations responsible for completing the actions.

The Contractor shall submit progress schedules as part of the monthly progress report and provide a schedule for each Task Order showing specified deliverables. The Contractor shall identify contractual milestones and report progress and measure Contractor and project performance against the milestones and schedules established for all submittals in the delivery schedule of the Task Orders.

1.7.2. MANAGEMENT REVIEW

The Contractor shall conduct an initial management review meeting within 15 days after award of the IDQ contract. At this meeting, the Contractor and the Government shall identify primary and secondary points of contact, establish lines of communication, and review procedures for the conduct of the contract. The Contractor shall present the methods and approach for developing the plans and schedules to complete the work. The Contractor shall present methods of tracking and reporting each of the tasks to be completed under this contract. The Contractor shall identify standard office practices for guide specifications, drawing format and cost estimates. The Contractor shall identify security procedures for cost estimates for Government approval.

1.7.3. PROJECT COORDINATION

The Contractor’s Project Manager and the COR shall conduct Management and Technical Review Meetings monthly at a minimum and at greater frequency when warranted. At least five (5) working days prior to each meeting, the Contractor shall provide the agenda for the meeting. Status of tasks to be performed, major schedule milestones, and discussions of areas of responsibility and accomplishments of the key people assigned to the contract shall be included. Management and Technical Reviews shall include information on project status, with primary emphasis on schedule status and information on key events, significant accomplishments, near-term milestones, cost, problem identification and analysis, and an assessment of status by the Contractor’s Project Manager. The COR shall review the status of Government action items, identify his approval or non-concurrence with the Contractor’s status report, and discuss the Contractor’s request for payment. The Contractor shall prepare the meeting minutes, including presentation material and support documentation, and shall record action items. A copy of the minutes shall be provided to the COR within seven (7) days of the meeting.

The Contractor’s project manager and key technical personnel shall be available for participation in Government reviews, and planning meetings as identified in Task Orders.

1.7.4. HANDLING OF SENSITIVE MATERIAL

The Contractor may have access to and use of information, material, and data for which release is unauthorized. All DOC Construction of Facilities Program financial and management information; proprietary or procurement sensitive information of other parties contained in or furnished under DOC contracts or agreements; and data submitted to NOAA marked with restrictive legends are restricted documents.

The Contractor shall protect the interests of the Government and other parties with respect to such information and data. The Contractor agrees not to disclose NOAA financial and management, proprietary, or procurement sensitive data, material, and information to others without the written consent of the CO; and to abide by the conditions of restrictive legends contained in any data, material and information.

1.7.5. COMPLIANCE WITH CODES AND STANDARDS

The design for any project shall be in compliance with the latest edition of nationally recognized model codes including, but not limited to, building, fire and life safety, electrical and plumbing codes and Unified Facilities Guide Specifications (UFGS) from the Whole Building Design Guide (WBDG). All designs shall allow full access and utilization by the handicapped in accordance with the Architectural Barriers Act (ABA) or American with Disabilities Act (ADA) as applicable.

The Contractor shall conform to all requirements of state and local laws and regulations including environmental, zoning, and laws relating to landscaping, open space, setbacks, maximum height, historic preservation, esthetic qualities, and other applicable laws.

1.7.6. LIMITATION ON CONTRACTING FOR RESULTANT CONSTRUCTION WORK

Pursuant to the provisions of the Federal Acquisition Regulation, the Contractor, its parent firm, subsidiaries, or affiliates are ineligible to compete for construction contracts resulting from design services furnished under this contract.

1.7.7. CONTRACTOR RESPONSIBILITY Reference FAR 52.236 – 23.

The design architects and engineers of record are fully responsible for the sufficiency of design. The Contractor will be responsible for all work and services provided under this contract and the correction of any design errors or deficiencies and reimbursement of any reconstruction costs or damages incurred by the Government resulting therefrom, pursuant to the provisions of clause Responsibility of the Architect-Engineer Contractor, FAR 52.236 – 23.

1.7.7.1. Should Government initiated design changes as a result of revised criteria be required during this period, the Contractor may be required to perform necessary redesign work. In those instances, the contract will be modified accordingly, including an adjustment in the contract amount.

1.7.7.2. In the event ambiguities, discrepancies, omissions, or other errors in the drawings and specifications are discovered, the Contractor shall revise the contract drawings and specifications and prepare necessary data, including detailed cost estimate, and information to permit issuance of amendments or modifications by the Government. This work shall be accomplished at no additional cost to the Government.

1.7.7.3. Changes to this scope of work shall be made only at the direction of the Contracting Officer. Should the Contractor receive any direction or design criteria that are not included in this contract that requires additional effort beyond the contract criteria, the Contracting Officer shall be notified in writing describing the change and impact. The Contractor shall not commence work until approval is received from the Contracting Officer.

1.7.7.4. Contractor’s approval of a third-party Construction Contractor shop drawings which are inconsistent with the Contractor's original design, and which prove to be inadequate for design intent, may be considered a design error or deficiency by the Contracting Officer.

1.7.7.5. Cost Limitation: When the construction estimates, bids, proposals, or total cost exceeds the cost limitation, the Contractor shall value engineer, redesign, and resubmit to permit contract award within the cost limitation. This shall be done at no additional cost to the Government, and the Contractor shall reimburse the government for damages (see FAR 52.236-23), including estimated delay damages, such as the additional construction cost escalation, resulting from inaccurate estimates or a failure to produce a design within the cost limitation. The Contractor shall bear the burden of proof in the event that unfavorable bids or proposals are the result of conditions that could not possibly be projected.

2. PROFESSIONAL SERVICES

2.1 FACILITY SURVEYS, COST ESTIMATING, VALUE ENGINEERING AND ANALYSIS.

The Contractor shall provide A/E services for the study, evaluation, and analysis of Facilities and Equipment (life cycle-cost, replacement or repair). The types of services to be provided include, but are not limited to:

1)Topographic surveys and other related support activities (includes identification of wetlands and environmentally sensitive property)

2) Land surveys (metes and bounds)

3) Facility condition surveys of Government facilities for capital improvements program and maintenance

4) Technical inspection of lease buildings

5) Building safety and code compliance inspections

6) Verification of drawings, plans, and other documentation of as-built conditions

7) Site investigations for facility operational problems

8) Geotechnical investigations

9) Engineering and utility studies

10) Life-cycle cost analysis

11) Computerized facility evaluation and report

12) Chemical hygiene for laboratory plans

13) Environmental studies and evaluation including hazardous material studies, PCB, asbestos studies, lead paint, radon gas studies, contaminated soil/fuel spills, oil storage tanks, NEPA studies, and other studies of interior environment required for design

14) Energy efficiency facility studies

15) Pollution prevention facility plans (oil water separators for paving and containment facilities for hazardous materials)

16) Value engineering studies

17) Electromagnetic interference studies

18) Historic preservation act studies

19) Renewable energy studies

20) Identify use of recovered materials and methodology for waste reduction during construction.

21) Commissioning and re-commissioning

22) Independent cost estimates during construction

23) Structural design analysis for hurricane force winds, permafrost conditions, underwater structures, saltwater environments, marsh conditions, etc.

2.2 PROFESSIONAL PLANNING SERVICES (PPS)

In accordance with the terms of this contract, NOAA will request the Contractor to provide professional planning services associated with the development of new facilities as well as the renovation/repair/expansion and demolition of existing facilities at DOC sites.

Additionally, NOAA may require the Contractor to develop guidelines and design standards for future facility development. Typical PPS services include, but are not limited to, the following:

1) Strategic Planning

2) Master Planning (i.e., region and site);

3) Facility/Architectural Programming;

4) Space Needs/Utilization Studies;

5) Facility Condition Assessments;

6) Feasibility Studies;

7) Business Case Analysis;

8) Environmental Planning;

9) Preliminary Design (i.e., Concepts);

10) Cost Estimating/Validation Studies;

11) Exhibit Planning/Design;

12) Value Engineering Studies; and

13) Peer Reviews.

2.2.1. TYPICAL PROJECTS

Example projects for which NOAA may request PPS effort include, but are not limited to, the following:

1) Master Planning for an existing facility;

2) Architectural Programming for a new office/research building;

3) Space Utilization Study to determine more efficient use of existing office space;

4) Preliminary Design and Cost Estimating Study for a proposed new regional campus; or

5) Business case analysis for a proposed new office building or expansion of an existing facility.

2.3 ARCHITECT AND ENGINEER SERVICES

The Contractor shall provide A/E services for design, and for construction support. Task orders may require preparation of traditional design documents or may require design build descriptions of work. The types of services to be provided include, but are not limited to:

1) Conduct site surveys and pre-design investigations

2) Verify and update record drawings

3) Ensure adequacy of utilities for current and future requirements

4) Prepare design submittals

5) Prepare construction bid documents

6) Prepare design analyses, cost analysis, and engineering calculations for all submittals

7) Prepare construction cost estimates

8) Prepare technical responses to review comments and participate in design review meetings

9) Review designs, specifications, cost estimates, and other documents prepared by others

10) Interior design, furniture, and furnishings

11) Landscape architecture design

12) Develop and maintain project schedules

13) Prepare facility maintenance plans and list requirements for operating and maintenance manuals

14) Prepare as-built documents or record drawings

15) Life-cycle cost analysis of design alternatives

16) Building commissioning and mechanical systems training

17) Design for facility security systems

18) Design for computer room and data center systems and all associated infrastructures such as UPS systems, backup generators, and dedicated and redundant HVAC systems.

2.3.1. PREPARATION OF DESIGN DOCUMENTS

The Contractor shall develop construction drawings, specifications, cost estimates, analyses, and reports as described in the individual task orders. All construction documents, design calculations, studies, and reports shall be prepared under the direct supervision, and approved and certified by, a registered architect or registered professional engineer. A certified cost engineer shall prepare, approve, and certify cost estimates. All topographic surveys and construction site survey control shall be performed and certified by a surveyor licensed in the State where the project is located. They shall comply with all local, regional, State, and Federal regulations, standards, codes, and ordinances.

The design documents shall be non-proprietary, unless approved otherwise by the Contracting Officer, and permit full and open competitive bidding. Plans and specifications must provide for "constructability". The Contractor shall provide Quality Control (QC) on deliverables. The Contractor shall have experienced construction engineers review the construction drawings and specifications and provide technical input to the design on an in-progress basis to ensure "constructability" is incorporated, confirmed, and validated.

The plans and specifications shall incorporate sustainability principles and practices and comply with federally mandated environmental and energy design standards. LEED or Green Globes certification will be required only when specified in a Task Order.

2.3.2. DRAWINGS

Drawings shall be on Architectural D size paper unless approved by the COR. They shall be legible when printed at half size. Drawings shall be submitted electronically in PDF and native format. Quantities for hard copies shall be provided as listed in each task order. Each cover sheet shall include a vicinity map showing the site location in relation to the surrounding highways. A site map of the specific location shall also be included. Vicinity maps shall be located on the site plan sheet at the upper right corner. A location map shall be provided as well, showing the location of the project building or site. All maps shall show scales, north arrows, and appropriate legends.

All blocks of the title block shall be filled in by the Contractor. All sheets shall be numbered.

Drawings shall be fully detailed and accurately dimensioned with all work completely and clearly noted. The Contractor shall provide legends for all symbols, materials, and abbreviations used on the drawings. Details, sections, elevations, and plans shall be identified and cross-referenced. Schedules shall be provided on the drawings for mechanical and electrical equipment.

The 100% final drawings shall have the Designer of Record’s professional seal and signature. For projects not on federal property the seal shall be that which would be required within the jurisdiction of the State or district in which the project is located.

2.3.3. SPECIFICATIONS

Format to 8” x 11” paper. Specifications shall be in accordance with the from Unified Facilities Guide Specifications (UFGS) from the Whole Building Design Guide (WBDG).

Specifications shall be edited for project specific requirements. Guide specification templates standard with the office of the Contractor may be used only subject to written approval by the COR prior to commencement of work.

Specifications shall be submitted electronically in PDF and native format (and in hard copy when required by the applicable task order). Interim specification submittals up to and including the 35 percent submittal, may consist of a Table of Contents listing all sections to be incorporated. Subsequent submittals shall be edited from the approved Guide Spec template using track changes. Guide specifications shall be supplemented when templates do fully describe project specific requirements. The cover shall bear the name of the project, this contract number and the task order number, the name of the Contractor, and the date of preparation. The cover may include the NOAA or agency logo. A Table of

Contents and a submittal register shall be provided with all specifications. Except where a single product of only one manufacturer is required to replace or tie into an existing system, sole-source specifications are not permitted. The Contractor shall include a justification for all sole-source specification in the design analysis.

The Contractor shall provide specification sections for all materials and labor required by the design. The Contractor shall edit specifications to be applicable to the required work and free of ambiguity. Coordinate specifications with the drawings, and correct conflicting requirements.

2.3.4. DESIGN BUILD RFP

Design Build documents will be required in some task orders in lieu of traditional plans and specifications. A design-build RFP will consist of drawings and a written scope of work.

Design Build Drawings shall be developed to the stage of completion specified in the task order.

A design-build RFP shall be in the six-part format provided in the WBDG.

Part 1 – Reserved for Contracts Office Use.

Part 2 – General Requirements Part 3 – Project Program Part 4 – Performance Technical Specifications Part 5 – Prescriptive Specifications (if applicable) Part 6 – Reference Drawings and Reference Documents

Part 3 Engineering System Requirements (ESR) and Part 4 Performance Technical Specifications (PTS) shall be prepared in the Uniformat II format.

2.3.5. COST ESTIMATES

Estimates shall be prepared by a Certified Cost Professional (CCP), Certified Estimating Professional (CEP), or another certified estimator as approved by the Contracting Officer.

All cost estimates shall be itemized for direct cost of each item of work by unit cost of material and labor. Overhead and profit shall be shown as added percentages to the subtotals of the direct cost. The Contractor shall follow cost trends and city cost indexes of the work so that any possibility of cost overrun is recognized at the early stages of design.

Lump sum cost estimates will not be accepted. No lump sum or percentage contingencies shall be included in the 100% estimate. The Contractor shall provide internal controls to keep the total design cost within the construction cost limitation and ensure the accuracy of the construction cost estimates. Each estimate shall be reviewed in detail by the designers, with a copy of their comments and final sign off provided to the COR.

The Contractor shall establish and submit for the CO's approval an in-house security policy for safeguarding prepared cost estimates. The Contractor shall maintain security of all Government cost estimates for one year after the completion of this contract.

2.3.6. DESIGN ANALYSIS AND CALCULATIONS

Design analysis and calculations prepared by the Contractor shall be provided with each submittal as required by task order. The degree of completion shall be, at minimum, equal to that of the drawings. All computations shall be indexed and arranged in an orderly manner, with appropriate sketches, so that any element of the design can be easily identified. When Computer Aided Design and Drafting Systems (CADD) are utilized to perform design calculations, the analysis shall include CADD program information. The design analysis shall include a general description of computer programs used on major features of the analysis. The design methods shall be described including assumptions, theories, and formulas employed in the design solutions.

Final 100% design submittal shall include a complete set of check computations clearly marked as final 100% design calculations.

2.3.7. BID SCHEDULE

The Contractor shall submit a bid schedule with the 100 percent design submission. The bid schedule shall include a brief description of work for each contract line item; with references to drawings and specifications as applicable, for all basic bid and alternative bid items. The Contractor shall indicate the estimated number of calendar days required for the construction period.

2.3.8. DELIVERABLE MILESTONES

Deliverables required by task orders such as drawings, specifications, cost estimates, and design analyses/calculations shall be submitted at interim stages of development for Government review. These submittal stages shall be as specified in each individual task order. Each required deliverable shall conform as follows:

2.3.8.1. CONCEPT DESIGN SUBMITTAL (15 PERCENT) may be required by task order. When provided, this submittal shall portray design concepts that resolve the intended scope of the work. Drawings shall be provided as necessary to describe the work.

Cost estimates shall be provided which accurately reflect the cost, or range of costs, of the intended project. Where alternate schemes/solutions are included, the cost of each alternative shall be provided.

This submittal shall demonstrate that the Contractor has a complete grasp of the intended work, has resolved end user's functional criteria, and shall show that all specific requirements of the project are provided and that architectural design considerations have been resolved in a manner to ensure a quality of design, which is esthetically and functionally satisfying.

2.3.8.2. PRELIMINARY DESIGN SUBMITTAL (35 PERCENT) shall include all sheets of the construction drawings that will be required, developed to at least 35 percent of completion for each intended drawing. Level of completion shall be sufficient to show design intent.

The legend and symbol designations shall be included. The legend shall include a list of all drawings to be submitted at 100 percent and status of each. The drawings shall include appropriate equipment schedules with designated column headings indicating information intended to be included in the final schedule. Blank spaces on drawing sheets shall be noted for intended content development. Drawings shall clearly distinguish between existing and new work. Demolition symbols shall clearly distinguish areas to be demolished. All symbols shall be identified. All schedules required for the work shall be included and developed to 35 percent of completion.

Sufficient cross sections, elevations, and details shall be shown to provide comprehensive representation of the total work intended.

All sections of the intended specifications shall be listed in a Table of Contents. Key specification sections describing equipment or building systems shall be provided in a markup format.

Design analyses and calculations required for the work shall be provided and shall be fully developed for this submittal. The Contractor shall identify all issues requiring Government decision or input. The Contractor shall identify conflicts in Government criteria, code, or instruction prior to proceeding to pre-final submittal. Where tests have been performed for proper design of the work, all test data shall be included with this submittal.

Cost estimates shall be itemized and all intended work identified.

2.3.8.3. INTERIM SUBMITTAL (65 PERCENT). This submission, where required by task order, shall include as a minimum the following: civil, mechanical, and electrical site plans; floor plans and elevations; building sections and details; preliminary finish schedules and color boards; completed electrical load analysis; heating and cooling loads; structural analysis; mechanical, electrical, civil, structural drawings; detailed construction estimates and design analysis; proposed equipment lists; and updated construction schedules.

2.3.8.4. PRE-FINAL DESIGN SUBMITTAL (95 PERCENT) the drawings, cost estimates, and specifications shall be essentially complete except for incorporation of the Government's final comments. The Contractor’s pre-final submittal shall be complete in all aspects of design. Incomplete or unedited drawings and specifications are not acceptable. All prior review comments shall have been resolved and incorporated into the documents.

All drawings shall be completed with all symbols and legends identified and all schedules completed. All details, elevations, sections, and diagrams shall be included as required to fully develop the proposed work. Specifications shall be typed in final format with all provisions included. Cost estimates shall be final. The cost estimate shall be sufficiently accurate at this stage that the Government can finalize funding procedures.

2.3.8.5. FINAL DESIGN SUBMITTAL (100 PERCENT) shall provide all drawings, specifications, and cost estimates ready for construction bid documents.

The final 100% submittal is the 95% submittal with all previous comments incorporated and the documents ready to be issued for the construction contract.

Any comment on these documents shall be resolved by the Contractor prior to final acceptance of submitted contract documents.

With this submittal, the Contractor shall include its estimate of the construction time necessary to accomplish the project, provide the estimate in total calendar days, and identify recognized lag time for items of construction which are anticipated to create delays.

2.3.9. CONTRACT SUBMITTALS AND DELIVERABLES

Each submission shall be accompanied by a transmittal memorandum identifying the submission and describing the materials being provided. A copy of each transmittal memorandum shall be sent to the CO. Provide deliverables as specified in Task Orders. Distribution of design submittals will be made by the Contractor to the COR unless otherwise directed. The Contractor shall deliver submittals prior to or on the due date. The Contractor shall provide deliverables as specified in the following table:

Deliverable Item Frequency Quantity (E indicates electronic)

Project Tracking System & Cost Estimating System

30 days from Notice To Proceed

(NTP)

One Time E

Progress Report 30 days from NTP

No later than the 10th day of each month

E

Initial Management and Review Meeting

15 days from NTP

Management and Technical Review Meeting:

No later than 10th day of each month

Agenda Meeting Documentation Minutes of Meeting

5 days prior Day of meeting 7 days following

E E

Architect and Engineer Services:

Deliverables

Identified by Task Order

Minutes of Meeting 7 days from the date of meeting.

Construction Administration & Observation/Quality Assurance

Shop Drawing Review RFI Response Site Visit Reports

20 days following receipt 7 days from receipt 7 days following visit

By contract E E

Final Punchlist/Final Inspection Report

10 days following inspection

Schedule requirements are maximums and are in calendar days.

2.3.10. MINUTES OF MEETINGS

The Contractor shall maintain records of all telephone calls, meetings, conferences, conference telephone calls, and correspondence pertaining to this contract. The Contractor shall distribute meeting minutes within three (3) working days after the meeting to all participants.

3. PRE-AWARD SERVICES

3.1. Proposal Evaluation: For all task orders, the Contractor shall assist the Government in technical evaluation of price and technical construction offers.

3.2. Pre-Bid Conference: When required by task order, the Contractor shall attend pre-bid conference site inspection meetings with the COR and the potential Contractor(s). The Contractor is to provide minutes of the meeting seven (7) days following the meeting.

3.3. Requests for Information (RFIs): The Contractor is required to respond to RFIs during the bidding period that are a result of errors, omissions, or inconsistencies in the contract documents.

4. POST-CONSTRUCTION AWARD SERVICES - CONSTRUCTION MANAGEMENT AND

OBSERVATION/QUALITY ASSURANCE

As specified by Task Order, the Contractor may be required to provide construction management and observation/quality assurance services. The Contractor may be required to provide submittal review, on-site inspections of work in progress, meeting attendance, as-built drawing preparation, and other construction compliance, inspection, and management services.

5. FACILITY COMMISSIONING / RE-COMMISSIONING

Commissioning and re-commissioning services may be required by task order.

Commissioning is the systematic process of ensuring that all building systems are designed and will perform interactively according to the Client’s project requirements and operational needs. Re-commissioning is the process by which the original Client’s project requirements, existing facility systems, present operating requirements, present load conditions, and available solutions are evaluated according to current operations and reconciled for the most efficient and effective operation.

For task orders requiring commissioning and re-commissioning services the Contractor shall have on his team a person to serve in the role of Commissioning Agent (CA) and shall provide professional architect, engineer, and consultation services (i.e., commissioning/ re-commissioning) related to resolving problems in the implementation and construction of Government facility projects. The CA shall be NEBB (National Environmental Balancing Bureau) Certified or a member of the Building Commissioning Association (BCA) and have a person or persons that has successfully completed the Building Commissioning for Commissioning Services Provider's Course.