SAES for ESEC Contract - Draft.pdf

NAVFAC

Statement of A-E Services (SAES)

Indefinite Quantity A-E Contract Basic Contract

INDEFINITE QUANTITY ARCHITECT-ENGINEER SERVICES FOR VARIOUS

ENVIRONMENTAL SCIENCE AND ENGINEERING CONTRACT

under the Cognizance of Naval Facilities Engineering Command, Engineering and

Expeditionary Warfare Center (NAVFAC EXWC), Port Hueneme, CA

The Scope of Architect-Engineer (A-E) Services (SAES) for this Contract is described below.

Naval Facilities Engineering Command Engineering and Expeditionary Warfare (NAVFAC EXWC), Port Hueneme (CA) will administer this Contract.

SAES OUTLINE

This SAES is comprised of the following sections and attachments:

References Attachments A. General Contract Information B. Project Points of Contact C. Project Funding D. A-E Services (General) E. Design Service Deliverables F. Engineering Service Deliverables G. Specialty Engineering and Testing Deliverables H. Other Deliverables I. Meeting/Conferences/Conference Calls J. Special Design Criteria

REFERENCES

The guidance and requirements provided in the References listed below form the basis for this contract SAES.

Unless noted otherwise, use the latest versions of these references as of the award date of each Task Order (T.O.) as the basis for providing the product(s) under the respective T.O. In the event of conflict between this document and any document(s) referenced herein, the requirements listed in the T.O. govern.

(a) Department of the Navy (DON) Environmental Restoration Program (NERP) Manual (2018).

(b) EPA Handbook on the Management of Munitions Response Actions, May 2005

(c) Multi-Agency Radiation Survey and Site Investigation Manual (MARSSIM)

(d) Naval Sea Systems Command (NAVSEA) S0420-AA-010 (RA2-010) Radiological Affairs Support Program

Manual, January 2015

(e) U.S. Army Corps of Engineers (USACE) “Safety and Health Requirements Manual” (EM 385-1-1)

(f) NAVFAC Cost Engineering Policy and Procedures (2017)

APPENDICES

The appendix listed below provide additional guidance and/or requirements for this contract.

Appendix 1. Example Task Orders List

A. GENERAL CONTRACT INFORMATION

Execute each T.O. under this contract in accordance with the requirements and attachments provided in this Basic Indefinite Quantity (IQ) Contract SAES. In cases where this Basic IQ Contract SAES does not provide adequate guidance, specific guidance will be provided in the applicable Task Order (T.O.) Performance Work Statement (PWS) or Statement of Work (SOW).

A1. Contract Identification:

Contract No. N#####-##-D-#### Contract Title Environmental Science and Engineering Contract (ESEC) Project Locations Worldwide eProjects Work Order No. ######

A2. Contract Scope Description: NAVFAC EXWC in Port Hueneme, CA requires an A-E firm to provide design and engineering services, particularly in environmental restoration, as well as in other environmental areas to support U.S. Navy, Marine Corps, and Base Realignment and Closure (BRAC) installations and other federal organizations.

The purpose of the contract is to help NAVFAC EXWC support environmental science and engineering programs and projects at various levels in the Navy and other federal agencies, particularly in NAVFAC at the Echelons 2 (Headquarters), 3 (NAVFAC Atlantic and NAVFAC Pacific), and 4 (Field Engineering Command) levels.

Examples of programs supported are provided below.

I) Environmental Programs include, but are not limited to:

a. Environmental Restoration (ER)

i. Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), also known as the Installation Restoration (IR) Program within the Navy

ii. Munitions Response Program (MRP) b Technology transfer (T2)

c. Emerging contaminants

d. Water resources and sustainability

e. Range Management and Sustainability

f. Sea level rise and extreme weather events

g. Compliance programs

i. Resource Conservation Recovery Act (RCRA)

ii. Underground Storage Tank (UST)

iii. Storm water

iv. Occupational Safety and Health

v. National Environmental Policy Act (NEPA)

vi. Natural Resources

h. Pollution Prevention (P2)

II) Non-environmental programs that have environmental support needs, including the Navy’s Base Realignment and Closure (BRAC) Program.

This contract’s purpose is to obtain various science, engineering, and incidental services to support the above environmental programs in multiple areas, including:

a. Environmental program development and implementation. Particularly, the contractor will support development and implementation of the Navy’s environmental restoration (ER) program, comprising the Installation Restoration (IR) and Munitions Response (MR) Programs in terms of the associated science and engineering, regulations, and policy

b. Research, development, testing, and evaluation (RDT&E) of innovative environmental technologies, techniques, and solutions, particularly for environmental restoration.

c. Planning and pilot-testing innovative environmental technologies, techniques, investigations, and solutions to support full-scale design.

d. Technical consultation for and training of implementers (government and other contractors) of environmental programs, particularly environmental restoration

e. Services for associated environmental programs, including green and sustainable remediation, impacts of sea level rise and extreme weather events, active range sustainability, sustainable water resources management, environmental compliance, energy efficiency, and natural resources management.

The tasks under this contract will fall into the following categories:

a. Studies, Testing, and Design of Improved Techniques for Site Investigation, Risk Assessment, and Remedy Selection, Remedy Design, and Remedy Operation/Long-Term Management.

Testing and using improved methodologies, such as high-resolution sampling, for determining the nature, extent, and risk of contamination in soil, groundwater, and sediment. Site investigation and risk assessment associated with legacy and emerging contaminants (e.g., PFAS) and emerging issues (e.g., vapor intrusion).

Using superior understanding of effectiveness and limitations of remediation technologies to determine the feasibility of various physical, chemical, biological, and administrative solutions for site cleanup. Examples of studies that may be performed include: site characterization, evaluating technology effectiveness, groundwater modeling, human health and ecological risk assessments, planning and design, technical support for system operation and maintenance and long-term management, and performance evaluation of site cleanup or remedial measures.

b. Innovative Technology Development, Demonstration, and Validation.

Conceptualizing, planning, and implementing innovative environmental technologies, techniques, and strategies, with an emphasis on site remediation. Includes bench-scale and laboratory or field pilot-scale testing, especially when conventional technologies are likely to be less effective and/or more costly for site cleanup. Incorporate green and sustainable practices into the execution of the specific project(s). The purpose of the tasks in this category are to support improved full-scale design of environmental remedies.

c. Technical Consultation, Optimization, and Performance Evaluation.

Provide technical consultation, troubleshooting, and review support for environmental projects, systems, and other contractors engaged in environmental programs, particularly environmental restoration. Subject matter expertise is especially required in the areas of advanced bioremediation, monitored natural attenuation, groundwater-surface water interactions, vapor intrusion, management of emerging contaminants, such as PFAS and radiological elements and compounds, and munitions response. Technical consultation services may include, but is not limited to, the following:

i. Provide expert guidance on originating or updating, work plans, guidance documents, installation/program orders, memorandums, training publications, and other publications that may be considered mission essential.

ii. Provide solutions to identified problems of environmental concern that require action as dictated by federal, state, local, and/or installation policy.

iii. Participate as technological experts in technical discussions on the government’s behalf.

iv. Provide review and optimization of remedy selection, remedial design and operation of remedial systems.

v. Provide onsite technical support.

vi. Participate on Navy and multi-agency optimization and review teams.

d. Research, Development, Testing, and Evaluation (RDT&E).

RDT&E of innovative environmental technologies and methodologies, particularly in environmental restoration. RDT&E efforts may address challenging, immediate or long-term environmental issues, as well as emerging contaminants and pathways.

e. Administrative Support.

Provide the following services in support of environmental programs for an array of environmental documents, technologies, sites, and programs: logistics support, planning, coordination and hosting of training events and meetings, planning, procurement, archiving, training, and cost estimation. Services to be provided may include but is not limited to the following:

i. Complete/update draft and final reports, work plans (including 5-year plans), manuals, presentations, publications, and other documents as required by or for: (1) local, state, and federal regulators, environmental or otherwise; (2) a specified DoD installation; (3) public outreach; (4) training/technology transfer to DoD personnel; and (5) any other person, entity, program, or mission outlined in an accepted performance work statement (PWS).

ii. Reproduce publications, compact disks (CDs), brochures, training manuals, and any other media deemed necessary as outlined in an acceptable PWS.

f. Technology Transfer, Outreach, and Training.

Provide planning, administrative, technology transfer, public outreach, and training and instructional support for environmental programs, particularly environmental restoration. . These outreach activities may be directed towards Navy, Marine Corps, and BRAC personnel, as well as other federal and state agencies, private contractors, and general public, all of whom may be stakeholders in the success of the Navy’s environmental restoration and associated programs. Of particular interest is the ability to leverage new and old media, such as classroom instruction, webinars, websites, and stakeholder meetings.

g. Associated Services for Environmental Programs*.

Provide consultation, assessment, and technical solutions for green and sustainable remediation, impacts of sea level rise and extreme weather events, active range sustainability, sustainable water resources management, environmental compliance (e.g., storm water, wastewater, and hazardous waste management), energy efficiency, natural resources management, systems that aid in the reduction of greenhouse gas (GHG) emission, water and wastewater treatment systems, LEED and health and safety programs at Navy, Marine Corps, and other Federal installations. Work may involve development, optimization, management, and/or updates of work plans, design documents and other planning documents for specified projects.

*Note: This list is not all-inclusive, and is included to provide an understanding of the type of projects that may be placed on this contract.

A3. Project Locations: The locations for the projects covered under this contract may be performed at any location worldwide, including federal facilities in both the continental United States (CONUS) and outside the continental United States (OCONUS). Work will be performed in office settings and in the field.

A4. Task Orders: Each T.O. will be initiated by a SOW or PWS which will provide the description of the particular task(s) that will be required for the project.

Specific performance requirements for each Task Order will be decided upon in the SOW prior to award of each individual task order.

Occasionally, Statement of Objectives (SOOs) will be used in place of SOWs when the government desires to provide the contractor with maximum flexibility in proposing innovative solutions, e.g., for research development testing and evaluation (RDT&E).

Each T.O. will include government-provided supporting data that is specific to the project and is the best information available as of the date that the T.O. is issued. If any conflicts occur between a T.O. SOW and the applicable references and/or attachments, including this document, the T.O. SOW governs.

a. Other Professional Services: T.O.s may be issued for other than design services including, but not limited to, the following:

i. Studies

ii. Engineering Investigations

iii. Laboratory- and field-pilot testing aimed at gathering data to guide potential future full-scale design

Examples of these services are described below:

A. Services include, but are not limited to: performance of site management plans, quality assurance (QA) plans, accident prevention plans, site safety and health plans, community relation plans, preliminary assessments, site inspections, remedial investigations, feasibility studies, pilot tests, treatability studies, RCRA facility investigations, corrective measures studies, interim measure plans, remedial and removal action designs, environmental assessments, risk assessments (both human health and ecological), contamination characterization, sampling, laboratory testing, presentations at restoration advisory boards (RABs), participation on partnering teams with regulators, operation and maintenance support, Geographical Information System (GIS) development and maintenance, and documentation preparation for facility support contracts and Title II management of remedial action implementation (including subcontract award and management); with emphasis on the accelerated schedules and increased sensitivity, visibility, and regulatory political and community concerns at Naval and Marine Corps installations.

B. Services in support of the MRP. Services include the entire suite of Unexploded Ordnance (UXO) investigation stages consistent with CERCLA, progressing from a preliminary assessment/site investigation to a remedial investigation/feasibility study through the remedial design, all in accordance with explosive safety standards. Services also include methodologies for UXO detection, clearance, removal, and safety.

C. Services in support of expedited response actions when a rapid response (in terms of consultation or troubleshooting) is required on urgent environmental issues, particularly in the Navy and BRAC environmental restoration programs.

D. Services in support of the Navy Installation Restoration Information System (NIRIS) development and maintenance, Web page development and maintenance, GIS, and graphic support.

E. Services in support of evaluating sites impacted with General Radioactive Material (G-RAM). The stages of investigation done for G-RAM sites include (but are not limited to) Historic Site Assessment (HSA), Scoping Survey, Characterization Survey, Remedial Action Support Survey, and Final Status Survey, done in accordance with the most recent update to guidance under the Multi-Agency Radiation Survey and Site Investigation Manual (MARSSIM) and references including but not limited to EPA Handbook on the Management of Munitions Response Actions (Interim Final), May 2005, or latest and Naval Sea Systems Command (NAVSEA) S0420-AA-010 (RA2-010) Radiological Affairs Support Program Manual, Jan 2015, or latest edition. With radiological pollutants emerging as an important class at Navy, Marine Corps, and BRAC sites, radiological safety is an increasingly relevant component of H&S in project planning and laboratory/field oversight. QA and H&S are integral components, along with the Program manager and project manager, of every task order.

F. Services in support of assessments, studies, investigations, sampling methodologies, interim response and remedial action requirements in addressing Emerging Contaminants, including, but not limited to, high visibility Per- and Poly-fluoro-alkyl Substances.

G. Third party coordination. Regulatory agency involvement in the remediation process and associated tasks is critical to the compliance with the NCP, CERCLA, RCRA, HSWA, and other applicable laws and regulations. The nature and extent of regulatory involvement will depend upon the extent of public interest in the project, physical conditions encountered at the project location, negotiated agreements between the Navy or Marine Corps and regulatory agency officials, and/or applicable compliance orders issued by relevant regulatory agency officials. All effort performed under this contract is subject to inspection by various agencies. The contractor may be required to provide personnel to accompany the regulatory agency inspection or review teams. Contractor personnel shall be knowledgeable concerning the work being inspected. In addition, the contractor may be required to participate in responding to the requester for information or other findings by regulatory agencies. Coordination with other third party agencies and contractors may also be necessary to ensure efficient completion of tasks.

H. Services in support of addressing large and/or complex Petroleum, Oils, and Lubricants (POL) sites with multiple sources and distribution lines, including assessment characterization, testing monitoring, and remedial action design and oversight.

I. Services in support of assessments, studies, investigations, and remedial designs that include other environmental programs such as air, water, waste water, solid waste, asbestos and hazardous substance/waste management, Range Sustainability Environmental Program Assessment (RSEPA), and complex compliance requirements requiring the integration of knowledge from several media and statutes in the United States and abroad.

J. Program management shall be provided on an ongoing basis for the duration of the contract. Program management is deemed to constitute technical, management, administrative, clerical, and secretarial activities. Because of the number, complexity, and diversity of the projects that may be implemented under this contract, successful execution will require dedication of personnel principally responsible for planning, coordinating, monitoring, and controlling large, long-term, and technically-complex projects. The contractor shall be responsible for the acquisition of specialized skills and experience as required for the performance of CTOs and for any management or administrative support required to accomplish the tasks.

The contractor is responsible for providing all administrative and personnel functions required to support this effort. Program management activities shall include, but not be limited to, the following:

K. Providing adequate resources and personnel with specialized skills and experience in multimedia environmental program management as required for the performance of all CTOs, including necessary management and administrative support. Such specialized skills and experience shall include, but not be limited to, the following: extensive knowledge and experience in administration of Department of Defense environmental investigations and cleanups conducted under CERCLA, RCRA, and other regulations;

extensive knowledge and experience in administration of the DON MRP investigations and cleanups;

multi-media/environmental program regulatory experience and expertise to include, but not be limited to, regulatory programs addressing air, surface water, ground water, sediment, soils, and natural and cultural resources; extensive experience in organizing and managing multidisciplinary teams in integrated multidisciplinary site investigations (e.g., engineering, toxicologists, hydrogeologists, biologists, geologists, historians, archaeologists, regulatory specialists, radiological specialists, munitions specialists, foresters); demonstrated experience in transition of complex investigations and studies from one contract to the follow on contract.

L. Monitoring and controlling projects in terms of quality, schedules, and costs.

M. Dealing with specific CTO Government concerns relating to personnel, schedules, cost, and quality.

N. Preparing financial and technical reports on both individual projects and overall progress.

O. Subcontracting services associated with environmental studies and pilot testing; such as drilling, laboratory analysis, etc.

P. Ensuring that significant technical, legal, regulatory, and cost issues requiring Navy guidance or decisions are identified and communicated to the Navy in writing in a timely manner.

Q. Ensuring compliance with all federal, state, local, and foreign environmental and natural resources statutes and regulations as well as guidance accepted by the Navy is followed by the contractor’s technical staff.

R. Promoting opportunities for innovative process and project optimization and cost saving approaches [e.g.

Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) Superfund Accelerated Cleanup Model (SACM), presumptive remedies].

S. Ensuring consistency in the services provided to NAVFAC Commands in accordance Navy's

Environmental Restoration Program policies, guidance, and procedures.

A5. Technical Criteria: All T.O.s issued under this contract must be performed in accordance with the technical criteria (UFCs, engineering/architectural codes, technical instructions, guidance, etc.) required by this Basic IQ Contract SAES. Unless noted otherwise, the latest versions of all technical criteria as of the award date of each T.O.

shall govern as the basis for providing the product(s) under the respective T.O. In the event of conflict between this document and the T,O. PWS, the requirements of the PWS will govern.

A6. Schedule of A-E Fees: Each T.O. will be negotiated at the time of issue, based on the prices negotiated under this contract for the various standard services. Prices for services for which fixed rates are not determined at the time of this basic contract award will be negotiated for the T.O. based on fixed prices for hourly rates and other available standard rates for services.

a) Options: Individual T.O.s may identify optional items which are negotiated concurrently with the T.O.

requirements. These items may or may not be awarded at the Government’s convenience, and typically are NOT awarded concurrently with the basic T.O. requirements. Options that are negotiated will identify a timeframe after the construction contract is awarded during which they may be issued.

b) Separately Priced Line Items to be Exercised during Design: Unit prices for additional quantities of services, such as soil borings, may be requested by a T.O.

A7. A-E Fee Proposal Format: For orders placed by NAVFAC EXWC, the contractor’s own format for fee proposals is acceptable. NAVFAC has developed a Microsoft (MS) Excel workbook for submitting A-E fee proposals. Other NAVFAC locations may require that an A-E fee proposals be submitted using this workbook, along with all applicable substantiating backup information. An electronic copy of the MS Excel workbook may be obtained from the NAVFAC Contracting Officer (KO).

B. PROJECT POINTS OF CONTACT

Specific persons will be identified with each T.O., along with their email and telephone information. Definitions and responsibilities are as noted below -

B1. Naval Facilities Engineering Command (NAVFAC) Contracting Officer (KO): The KO is responsible for all contract terms, changes or deviations requiring contract adjustments. The KO is the only person with the authority to make changes to or issue additional work under any T.O.

B2. NAVFAC Contracting Officer’s Representative (COR). The COR is appointed by the KO and acts on behalf of the KO to ensure that the performance objectives of the PWS on a TO are being met. The COR is familiar with the subject matter of the PWS and is qualified to review progress and verify that invoices reflect the work done.

B3. NAVFAC Project Manager (PM): The Navy may assign a PM to a T.O. to provide subject matter expertise to the COR and KO. The PM provides general oversight and technical administration of the negotiated T.O. For some TOs, the PM will also be the NAVFAC COR, after approval by the KO.

B4. NAVFAC Facilities Engineering and Acquisition Division (FEAD): Part of the Activity Public Works

Department; includes the engineers that support the Public Works Officer as well as the contracts and construction component. The FEAD includes Construction Managers, Contract Specialists and Engineering Technicians.

B5. Resident Officer in Charge of Construction (ROICC): At Air Force and Marine Corps facilities, provides the contracts and construction component support.

B6. Activity Representative: The Activity Representative serves as the POC to provide site access and site information, and may be located at the Activity Public Works Department or may be a representative of a Client Activity. The Activity Representative does NOT have any authority to modify the terms and/or conditions of a T.O.

C. PROJECT FUNDING

The A-E’s responsibility is to design within the funding limitation for each project accomplished under this contract is established by the applicable Federal Acquisition Regulation (FAR) clause(s) that are included in the respective project T.O.

The A-E will notify the NAVFAC KO and COR/PM in writing when it becomes evident that the Project Cost will be exceeded. Authority to proceed with any project activity at a cost in excess of the project cost requires a contract modification.

D. A-E SERVICES (GENERAL):

References and/or attachments that are specific to a project will be provided with the respective T.O.

D1. Responsibility of the A-E:

a. The A-E is responsible for all designs, drawings, specifications, and other services to be provided under this contract in accordance with applicable FAR clause(s).

b. Members of the design team assigned to any T.O. must meet the professional requirements identified by discipline in the SAES and/or PWS for individual TOs. In general, this document and subsequent T.O.s will directly refer to individual discipline qualifications when a project requires explicit and particular emphasis.

c. Immediately upon award, apply for all the necessary passes for A-E personnel and vehicles to enter military areas in accordance with the latest applicable requirements.

D2. Design Development: Design projects issued as a T.O. under this contract (i.e., that require drawings, specifications, basis of design (BoD), design analysis, engineering calculations, cost estimate, etc.) and/or engineering report/study must meet a typical schedule for submittals that will occur at the [35%][60%], 90% (Pre-Final) and Final design stages or as specified in the TO. .

a. Design Schedule: The design schedules for the various T.O.s issued under this contract will vary for each project based on the level of difficulty and the urgency of the project. Normally, the Government review time will be at least 14 calendar days after submittals are received. However, for certain projects with urgent completion dates, "over the shoulder" review meetings may be scheduled to accelerate the Government review process.

i. The tasks to be performed by the A-E will be identified in each T.O. issued under this basic contract, along with the duration that will be allowed for each task. The exact dates will be determined as part of the negotiation for each T.O. Refer to Appendix (1) /T.O. Tasks for examples of tasks expected under this ID/IQ contract.

b. Submittal Procedures: The items required to be submitted must be specified in the PWS for each T.O...

The 90% Pre-Final and Final Design/RFP submittals must include all review comments of the previous submittal annotated with the actions taken by the A-E for each comment.

i. Provide the Work Order Number, project number (if assigned), project title, location, and date submitted on the cover sheet of all documents submitted. The BoD, drawings, specifications, engineering calculations, detailed cost estimate and reports/studies (geotechnical, HAZMAT, etc.)

must be bound separately. The format (hardcopy and/or electronic), number of copies, and the names/addresses of the reviewers to receive copies will be specified in each T.O.

ii. All hardcopy working drawings submitted for review must be half-size (11”H x 17”W) prints. In addition to a project site-specific map, include a vicinity reference map for all drawing packages and reports/studies.

iii. The final drawing set must be full-size (22”H x 34”W) and submitted in electronic format (Adobe

PDF and AutoCAD DWG). In addition, half-size hardcopies may be requested by the respective T.O.

iv. Each T.O. issued under this contract will provide a submittal schedule and the corresponding

Government review periods. The number of days indicated for each submittal are to be construed as calendar days.

c. Reproduction Requirements: Provide reproduction of design documents as required during the design stages. Specific reproduction requirements will be specified in each T.O.

d. Available Data: Pertinent data in the NAVFAC files will be made available to the A-E. The A-E will check the accuracy of all data used and payment of all applicable costs and/or fees.

e. Design Quality Control (DQC): DQC Requirements of this SAES for all applicable projects covered under this contract will be specified in the PWS.

f. Design Submittal Review Comments Respond to all review comments and resolve them to the maximum extent possible within the requirements of this contract and subsequent T.O.s.

D3. Field Investigations/Site Visits: Prior to each field investigation performed under this contract, prepare and submit an “A-E Site Visit Request” for NAVFAC approval. As a minimum, the A-E Site Visit Request must include the following -

- Name(s) of the A-E firm(s) making the request;

- Date of the A-E Site Visit Request;

- Date(s) and time(s) of the field investigation;

- Purpose of field investigation/site visit and brief description of what the A-E will be doing;

- List of equipment and vehicles that will be utilized by the A-E during the field investigation;

- Name and phone number of the A-E’s POC;

- Other pertinent information and/or requests that the Government needs to be aware of.

NOTE: Some locations for which a T.O. may be issued have security requirements that are more restrictive than the general requirements that must be met for this contract award. For those locations, additional personnel information may be required before site access will be authorized for the team members assigned to the T.O.

a. A-E Safety Plan/Accident Prevention Plan (APP): Prepare and submit an A-E Safety Plan/APP for approval by the NAVFAC Safety Engineer/Officer prior to each field investigation performed under this contract. The A-E Safety Plan/APP must be prepared in accordance with the U.S. Army Corps of Engineers (USACE) “Safety and Health Requirements Manual” (EM 385-1-1). The prime A-E will prepare the A-E Safety Plan/APP for the entire team, with the sub-consultants submitting their respective hazard analysis for incorporation into the prime’s package. The A-E Safety Plan/APP must include, but not be limited to, the following -

- Identified hazards that are anticipated to be encountered during the field investigation/site visit;

- Control measures to be taken;

- Procedures for fall protection;

- Procedures to be followed prior to and during access to confined spaces such as manholes, vaults, and attics;

- Emergency procedures to be followed in the event that injuries occur;

- Local emergency telephone numbers (most Navy and Marine Corps sites do not use “911”);

- Emergency contact telephone numbers for each member of the A-E’s field team.

NOTE: If the field investigation includes soil borings or other subsurface investigation, submit the A-E Site Visit Request and A-E Safety Plan/APP to the NAVFAC COR/PM [and FEAD or ROICC] at least 30 calendar days prior to start of work for approval. Identify the type of field investigation and the techniques to be used to verify the location of known utilities (i.e., visual, toning, GPR, potholing, hand digging, etc.). Mark the underground utilities before starting ground disturbing actions.

i. Provide the names of competent and/or qualified persons and proof of competency/qualification to meet specific OSHA Competent/Qualified person requirements.

ii. Provide one (1) copy of the A-E Safety Plan/APP to each of the following -

- NAVFAC COR/PM;

- A-E Field Team;

- FEAD or ROICC, as applicable, at the location where the field investigation is to be performed;

- If the site investigation is at a remote location, such as a Reserve Center that is not in the same locale as the FEAD or ROICC office, provide a copy of the A-E Site Visit Request and A-E Safety Plan/APP to the activity point of contact or duty office, whichever is located at the site, before starting the work.

b. A-E Safety Requirements for Performing Fieldwork in the NAVFAC PAC Area of Responsibility

(AOR): The following requirements apply to all fieldwork performed by the A-E at all locations in the

NAVFAC PAC AOR.

i. Site Safety and Health Officer (SSHO): Provide a dedicated SSHO on site at all times for all A-E field teams performing work such as, but not limited to, the following -

- drilling and/or excavating for geotechnical investigations

- electrical manhole inspections

- underwater inspections

- under wharf/pier inspections

- work in confined spaces

- topographic surveys

- hydrographic surveys

ii. For A-E field activities that are questionable regarding the need for a SSHO, consult the

NAVFAC COR/PM to clarify the requirements]. The respective T.O. will further clarify the requirements. For example -

- If a project requires a lot of work on a roof, an on-site SSHO will probably be required.

- Projects with high voltage electrical work will probably require an on-site SSHO for the A-E’s site investigation.

- If the A-E will only be taking measurements of existing conditions, an on-site SSHO will probably not be required.

iii. SSHO Training Requirements: The dedicated SSHO is required to have completed the 40-hr.

Construction Safety Hazard Awareness course offered by General Contractors Association of Hawaii (GCA-HI), Building Industry Association of Hawaii (BIA-HI), Association of Builders and Contractors - Hawaii Chapter (ABC-HI), the Guam Contractors Association, and their authorized representatives prior to starting the work. Completing this course provided by other Associated General Contractors of America (AGC) Chapters or the OSHA Training Institute (OTI) is acceptable.

D4. Other Special Requirements that May Apply:

The A-E will use its experience and expertise from prior work at government and DoD sites to review the PWS and work with the Navy to identify any special requirements that may apply. Examples are provided below.

a. Security Requirements of Design Contracts: Many of the military areas of work expected under this contract will not allow the entry of aliens. If required by the security requirements of the TO or federal installation involved, the A-E’s Design Team and field crews must be comprised of U.S. citizens who can qualify for access to relevant documents and field areas. The A-E must adhere to the latest applicable base access requirements prior to and during all meetings, site visits, and field investigations.

b. Intergovernmental Coordination Required by A-E with State or Federal Agencies outside DoD: Will be identified, as applicable, for each T.O. Examples include, but are not limited to, state agencies such as Department of Environmental Quality, State Historic Preservation Office (SHPO), local city or county agencies, US Army Corps of Engineers (USACE).

c. Site Approval Status: Will be identified, as applicable, for each T.O.

d. National Environmental Policy Act (NEPA) Status: Will be identified, as applicable, for each T.O.

e. Section 106 Review by the State Historic Preservation Office (SHPO): May be required by T.O.s issued under this contract. The Secretary of the Interior’s Standard for Rehabilitation and Guidelines for Rehabilitating Historic Buildings guidance provides additional information. If required, prepare the following -

- Brief project description.

- Detailed statement explaining why replacement is proposed over repair.

- Whether the items being removed/replaced are original to the units. If not, when they were installed.

- Dimensions (thickness, height, width), details, materials, and condition (dry rot, broken, etc.) of the items being repaired or replaced.

- Random photographs of item(s) being replaced.

- One (1) set of 100% plans, specifications, and construction schedule.

f. Archeological/Cultural Resource Monitoring: Whenever site clearing and/or excavation work is to be performed, archeological/cultural resource monitoring may be required. If required, the area to be monitored should be indicated on the drawings and the A-E must include the pertinent conditions/constraints that will be imposed on the Construction Contractor in the DBB specifications or DB RFP requirements. Examples of these conditions include, but are not limited to, the following -

i. Hiring or coordinating with a Government-/third party-provided Archeologist to provide monitoring of all site clearing and excavation activities. Archeological/cultural resource monitoring will be required for all excavations down to three (3) feet below existing grade or until hard and continuous bedrock layer is encountered.

ii. All excavations will be accomplished with 12-inch maximum lifts (i.e., archeological/cultural resource monitoring/detection must be done for every 12-inch increment of the excavation).

iii. If an archeological/cultural resource is encountered during construction, the Construction

Contractor must stop all work within the prescribed area determined by the Archeologist until the resource is either removed or documented by a qualified authority.

g. Natural Resource Monitoring: Whenever site clearing and/or excavation work is to be performed, coordinate with the NAVFAC DM/PM to confirm if natural resource monitoring will be required. If required, the area to be monitored should be indicated on the drawings and the A-E must include the pertinent conditions/constraints that will be imposed on the Construction Contractor in the DBB specifications or DB RFP requirements. Examples of these conditions include, but are not limited to, the following -

i. Hiring or coordinating with a Government-/third party-provided Biologist[/Marine Biologist] to provide [continuous][ or ][on-call] monitoring of all site clearing and excavation activities.

Natural resource monitoring will be required for all excavations down to two (2) feet below existing grade or until hard and continuous bedrock layer is encountered.

ii. All excavations will be accomplished with 12-inch maximum lifts (i.e., natural resource monitoring/detection must be done for every 12-inch increment of the excavation).

iii. If a natural resource of interest is encountered during construction, the Construction Contractor must stop all work within the prescribed area determined by the Biologist [/Marine Biologist] until the resource is either removed or documented by a qualified authority.

h. Unexploded Ordinance (UXO)/Munitions and Explosives of Concern (MEC) Monitoring and

Clearance: In accordance with the NAVFAC PAC “Explosives Safety Submission – Munitions Response Sites, Guam Construction Support” (Amendment Series), UXO/MEC monitoring and clearance may be required for a project’s site. If required, indicate the area to be monitored/cleared and include the pertinent conditions and constraints that will be imposed on the Construction Contractor in the DBB specifications or DB RFP requirements. The project location(s) that require UXO/MEC monitoring and clearance must require all of the site clearance and/or excavation work to be monitored by a qualified/certified UXO Technician and/or coordinated with a Government-provided MEC Contractor via the NAVFAC KO. The applicable UXO/MEC monitoring and clearance requirements will be provided by the NAVFAC COR/PM.

E. DESIGN SERVICE DELIVERABLES

Design Service Deliverables required for T.O.s issued under this contract will be listed in the PWS for each individual T.O.

a. Special Details for a Project: The activity or sponsor may request special details for a project/T.O. An example may be special fencing (i.e., razor wire, decorative, or privacy).

b. Computer Graphics: Drawings to be provided under this contract must be accomplished and developed using computer-aided design and drafting (CADD) or similar software and procedures.

c. Reference Drawings: May be required for renovations to an existing facility to provide information on existing conditions. Reference/”as-built” drawings may be available that can be provided as an attachment to a solicitation package. These are not the same as hazardous demolition drawings.

E1. Specifications: All project specifications must be prepared in the specification format, clauses, etc. that are described in the PWS for each T.O.

a. When required, cost estimates must be provided in accordance with the “NAVFAC Cost Engineering

Policy and Procedures.”

b. When required in the PWS, a Project Schedule [in MS Project format] must be prepared for the T.O.s covered under this contract.

c. A Basis of Cost Estimate (BoCE) will be required for the project(s) covered by this T.O. SAES in accordance with the “NAVFAC Cost Engineering Policy and Procedures.” As a minimum, the BoCE must include the following information –

i. Method used for the cost estimate development.

- State whether the cost estimate is based on quantity take-off (QTO) method, other method(s), or combination thereof.

- Statement that the cost estimate is based on the Final Design submittal.

ii. Assumptions and exclusions to the cost estimate –

- Include the assumed minimum number of bidders. Examples of other assumptions include phasing, access restrictions, work hours (normal or overtime), etc.

- Prime Contractor markups used (i.e. - overhead, profit, markup on sub-contractors, etc.) and justification for the markup percentages used.

- Sub-contractor markups used (i.e. - overhead, profit, etc.) and justification for the markup percentages used.

- List work that is assumed to be performed by the Prime Contractor.

- List work that is assumed to be performed by the Sub-contractors.

- List and explain the use of other markups such as design contingencies, bonds, gross receipts tax

(GRT), other taxes, etc.

- Basis for General Requirements costs used.

iii. Information estimating tools used – version of PACES or MII program used.

iv. Source of information.

- Detailed explanation of the source(s) of material and equipment unit costs used.

- Basis for labor unit rates and labor burdens used (i.e., Davis-Bacon, etc.) including explanation for additional labor adjustments such as productivity. For projects in remote locations [e.g., on Guam], indicate if burdened unit rates assume the use of non-local, [off-island labor (i.e., H-2B workers, etc.)] and if so, indicate percentages of local and non-local, off-island labor.

- Escalation calculations and source of escalation factor used, such as the NAVFAC Building Cost Index (BCI). The latest BCI may be found at http://www.wbdg.org/ccb/browse_cat.php?c=273.

http://www.wbdg.org/ccb/browse_cat.php?c=273

d. Contact the NAVFAC COR/PM for guidance on the cost estimate format, content, etc. that are to be used for this T.O.

F. ENGINEERING SERVICE DELIVERABLES

The following Engineering Service Deliverables may be required for T.O.s issued under this contract. Specific and applicable referenced documents will be listed in the PWS for each individual T.O.

- Cost Estimate

- Basis of Design

- Studies/Reports

- DD1391 Preparation

- Site Engineering Investigation (SEI)

- Utility Investigation

- Preliminary Hazard Analysis (PHA)

- Comprehensive Interior Design (CID) – Structural Interior Design (SID), Furniture, Fixtures and Equipment

(FF&E), and Collateral Equipment (CEQ)

- Collateral Equipment (CEQ) Buy Package

- Construction Schedule

- Environmental/Construction Permits

- Stormwater Protection Report

- DD Form 1354 Preparation

- Designer-to-FEAD/PM&EB Report

- Designer-to-FEAD/PM&EB Presentation

- Bid Support

F1. Environmental/Construction Permits: In general, CERCLA-driven projects only require compliance with the substantive requirements of applicable permits. For some T.O.s requiring non-CERCLA services, the A-E may be required to provide technical assistance in preparing any required environmental/construction permits.

For all such applicable T.O.s, submit the construction and/or operating permit application packages concurrent with submission of the 90% (Pre-Final) Design. Permits may include, but are not limited to, the following (the names and descriptions are general and the exact title may vary by state):

PERMIT GENERAL DESCRIPTION

Air Quality New or modified emission sources such as generators; Volatile

Organic Compounds use and storage facilities; dry cleaning facilities; incinerators; boilers; extensive earthwork; and any other source of atmospheric emissions.

Ground Water Use New or change in use of wells.

Hazardous Waste For placement of a landfill.

No Discharge Certificate Extension to wastewater collection lines Notice of Intent (NOI) Discharge of hydro-test water.

National Pollutant Discharge Elimination System (NPDES) State versions where applicable.

Permit for In-Water Construction Corps of Engineers (COE) approval for in-water construction.

Permit for Work in the Vicinity of Wetlands COE approval for construction near wetlands.

Residue Ocean Disposal Treated wastewater and dredge spoils.

Sewage Pretreatment Industrial waste.

PERMIT GENERAL DESCRIPTION

Sewer System Approval New, upgraded, or expanded sewer system.

Water Quality Certification

(WQC)

State approval for construction activities involving, but not limited to, dredging and filling, construction of or repair to marine structures, LID, and underwater utility crossings.

Water Systems Approval Potable water.

G. SPECIALTY ENGINEERING AND TESTING DELIVERABLES

Any specialty engineering and testing deliverables will be indicated in the PWS for the applicable T.O.

G.1 Environmental Testing: Any environmental testing of soil and water will be indicated in the PWS for applicable T.O. The A-E shall dispose of drill spoil material in accordance with all applicable laws and regulations. If test results indicate that drill spoil material is hazardous, a modification to the applicable T.O. will be issued to address the appropriate disposal procedures.

a. All soil boring holes must be filled with grout.

b. Subsurface excavation may be required to verify existing buried utility lines. If necessary, pumping of water from existing manholes and buried utility structures will be required.

G2. Hazardous Materials Survey and Testing: The accomplishment of the work covered under this contract may require verification of the presence of hazardous materials such as, but not limited to, asbestos, RCRA 8 metals (arsenic, barium, cadmium, chromium, lead, mercury, selenium and silver), PCB, mercury, mold, etc. If required, per field investigation and record search, survey and identify the existence of such hazardous materials which will impact the project’s scope, cost, and schedule.

a. If required, provide a Hazardous Material Survey Report that documents the hazardous material survey and associated testing. This survey report must include the laboratory results, location and estimated quantities of tested materials that are likely to be impacted or removed.

b. Collection of samples of materials suspected to contain asbestos may be required. Notify the

NAVFAC COR/PM of this situation.

c. If any hazardous material is encountered, preparation of removal plans for the hazardous material may be required in accordance with all applicable local, state and federal codes and regulations.

d. If contamination by hazardous substances such as PCB, tetrachloroethylene (perchloroethylene), chlordane, asbestos, lead paint, silica sand, etc. is discovered during the DD1391 development, specific legal and/or DoD requirements apply.

G3. Site Environmental Testing and Remediation:

a. For applicable T.O.s, obtain the Regional Environmental Checklist from NAVFAC COR/PM.

Incorporate all environmental actions that may be required into the preliminary design, costs, and schedule.

b. Summary Encountered Waste Checklist: [Include only those items which are applicable to State reporting requirements. This checklist is attached to UFGS Section 01 57 19.00 20 (Temporary Environmental Controls) and must include only items which are applicable to the respective T.O. This checklist must include estimations of the labor and time impact of any corrections or mitigations involved.]

c. Environmental Testing: Chemical testing may be necessary to support reporting requirements, including but not limited to the following: total metals, EPA method 6010; Volatiles, EPA method 8240; Semi-Volatiles, EPA method 8270; PCBs, EPA method 8080, Petroleum Screens.

d. Environmental Remediation: If site development will impact the location of wetlands, other environmental features, monitoring wells, or other environmental monitoring devices identified before or after design start -

i. Provide coordination to relocate or implement other remedial actions with the NAVFAC Activity

Environmental POC.

ii. Note all wetlands, other environmental features, monitoring wells, or other environmental monitoring devices located within the project’s site on a survey.

iii. If relocation or remediation is required, it may be necessary to submit environmental permits in conjunction with the RFP development effort.

H. OTHER DELIVERABLES

In addition to the services noted above, the A-E is responsible for the following deliverables, as applicable, for each T.O. issued.

a. Test and Evaluation Report

b. Technical Report

c. Plans (Field Work Plan, Health and Safety Plan, Quality…