SABER SOW 30 Apr 2025.pdf

STATEMENT OF WORK

SIMPLIFIED ACQUISITION OF BASE ENGINEERING

REQUIREMENTS (SABER)

ELLSWORTH AIR FORCE BASE, SOUTH DAKOTA

30 April 2025

1. PROJECT DESCRIPTION

1.1. This contract is for Simplified Acquisition of Base Engineering Requirements (SABER), an Indefinite Delivery/Indefinite Quantity (IDIQ) contract providing for a streamlined means to complete non-complex construction and repair projects that encompass most types of real property maintenance, repair, and construction work in the State of South Dakota, primarily at Ellsworth Air Force Base (EAFB). All work shall be in conformance with the requirements of the contract including, but not limited to, furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and other services (including licensed engineering and or licensed technical design support), items and incidentals necessary for the successful completion of each issued task order. No monetary amount shall be obligated by the award of the IDIQ contract. Monetary amounts are obligated by the issuance of task orders only.

1.2. Only the Contracting Officer (CO) has authority to enter into, administer, or terminate contracts and make related determinations and findings. No other individual or organization has authority to make any commitments or changes that will affect price, quality, quantity, delivery, or other terms and conditions of the contract nor in any way direct the contractor or its subcontractors to operate in conflict with the contract terms and conditions. The contractor will not take direction from anyone other than the Contracting Officer. In the event the contractor effects any such changes at the direction of Civil Engineering, or any person other than the Contracting Officer, the change will be considered to have been made without authority. Any actions taken per direction from anyone other than the Contracting Officer is done so at the sole financial and legal responsibility of the contractor.

1.3. The contract consists of three major elements as follows:

1.3.1 Detailed task order specifications encompassing aspects of Base Civil Engineer

Work.

1.3.2 Units of measure and corresponding prices for each of the specifications and task order.

1.3.3 General and Special Provisions

2. PRICING METHODS

2.1. Contractor is responsible for selecting the cost estimating software that will be used to determine total project cost. This selection will be submitted as part of the original SABER contract package during the solicitation process. Both the Contractor and the Government will utilize this program to determine project costs. Program will be owned and paid for by the Government during the duration of the contract period. If required, Contractor may be asked to purchase program on behalf of the Government which will be treated as a sperate task order. Program must be acceptable for Government usage.

2.2. Contractor will be provided and guaranteed one (1) license for this program. Licenses will be renewed as required to fulfill contract duration.

2.3. Proposal submission will display all associated line items, quantities, and prices for the purpose of direct negotiation between the Government, if required, during the technical evaluation. The Government is permitted to negotiate any line items that do not match scope or quantity of the associated project.

2.4. Coefficients

2.4.1 The Contractor Coefficient is defined as a numerical factor that compensates the

Contractor for all costs (generally indirect costs) and profit not included in the estimation for bare cost of materials, labor and equipment. Coefficients shall include overhead, profit, insurance, permits, mobilization & demobilization, general administrative expenses (business cost not directly related to the task order), labor burdens, tools, equipment, and consumables, contractor site trailers, utility locates, cleanup, and the city cost index. The Contractor will propose a coefficient for the base contract.

2.4.2 The Non-Priced Line Items (NPI) Coefficient is defined as a numerical factor that compensates the Contractor for all costs associated with NPIs. The Contractor will propose NPI Coefficients for the base contract. The Contractor Coefficient is not applied to the NPIs.

2.4.3 The Secure Area Coefficient is defined as a numerical factor that compensates the

Contractor for all costs associated with secure areas. The Contractor will propose Secure Area Coefficients for the base contract. The Contractor Coefficient is not applied to the Secure Area line items.

2.4.4 The Contractor will propose coefficients for standard and non-standard business hours.

2.5. Non-Priced Line Items (NPI):

2.5.1 Any item of work not found in the cost estimating software but required under an individual Task Order may be negotiated by the Contracting Officer or his/her designated representative as a Non-Priced Item. NPI prices include only direct costs.

2.5.2 Non-priced items once negotiated and used in a Task Order will be added to the

Special Item List (SIL) Supplement. Uses of items previously added to the SIL Supplement in subsequent Task Orders shall be considered pre-priced items in those subsequent Task Orders.

2.5.3 There is no limit on number of NPIs, but their total costs cannot exceed 20% of the total task order.

2.5.4 If the contractor's Task Order proposal includes any non-priced items, the items cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

(1) A minimum of three (3) independent written price quotes which shall include;

material(s) description with unit price and installation cost. The price quotes must be submitted on the contractor’s letterhead and be signed by the owner or authorized representative of the company.

2.5.5 Although “non-priced items (NPI)" of work will be negotiated, this shall not be construed to include elements of work which are not separately priced, but which are incidental to or are customarily required for performance of a priced item of work.

3. CONSTRUCTION PROCESS

3.1. Ordering Procedures for a Task Order

3.1.1 Purpose: These procedures establish the process for conducting joint scoping and ordering under the USAF Simplified Acquisition of Base Engineering Requirements (SABER) contract. Joint scoping ensures alignment between the Government and the Contractor regarding project requirements, technical specifications, cost estimates, and contractual terms.

3.1.2 Applicability: These procedures apply to all SABER task orders at Ellsworth AFB managed by 28th CONS in support of base engineering requirements, including repair, maintenance, and minor construction projects.

3.1.3 Definitions:

(1) Joint Scoping: A collaborative site visit and project planning session between

Government representatives (e.g., Contracting Officer, Project Manager, Engineering, and Facility Managers) and the Contractor.

(2) Contracting Officer (CO): The authorized Government representative with the authority to enter into, administer, negotiate, and terminate contracts, as well as resolve disputes.

(3) Contractor: The entity awarded the SABER contract responsible for executing task orders.

3.1.4 Roles and Responsibilities:

(1) Contracting Officer (CO)

• Initiates and facilitates joint scoping visits.

• Ensures compliance with contract terms and the Federal Acquisition Regulation

(FAR).

• Leads negotiations on project scope, pricing, and timelines.

• Reviews and approves Rough Order of Magnitude (ROM) estimates.

• Issues task orders and manages contract modifications if required.

• Acts as the final authority for acceptance of negotiated terms or directing revisions.

• Manages dispute resolution and ensures contract closeout procedures are followed.

(2) Project Manager (PM)/Engineering Flight

• Provides project-specific requirements, coordinates with stakeholders, and supports technical evaluations.

• Develops project scopes, ensures compliance with engineering standards, and provides technical oversight.

(3) Facility Managers

• Identify project needs and validate requirements during scoping.

(4) Contractor

• Participates in joint scoping, provides input on feasibility, and develops ROM cost estimates.

3.1.5 Procedure

(1) Project Identification: Facility Managers or CE personnel identify potential projects and submit work requests through the appropriate channels (e.g., TRIRIGA, BUILDER SMS).

(2) Initiating Joint Scoping: The CO or PM schedules a joint scoping visit with the

Contractor, providing at least 3 days' notice. The invitation includes the project title, location, preliminary scope, and any known constraints or requirements.

(3) Conducting Joint Scoping: The Government and Contractor meet on-site to review project requirements. This includes validating project objectives, specifications, and constraints such as access restrictions and utility impacts. The CE and Contractor assess site conditions, verify the scope, and identify potential challenges. The Contractor documents site conditions and Government-provided requirements.

3.2. Request for Proposal (RFP) Issuance

3.2.1 Based on the joint scoping outcomes, the CO develops and issues an RFP to the

Contractor.

3.2.2 The RFP includes the final project scope, performance requirements, and evaluation criteria.

3.2.3 The Contractor is required to submit a formal proposal, including cost, schedule, and technical approach. The proposal due date will be identified on each Task Order Request for Proposal (RFP) issued.

Proposal Evaluation and Task Order Award

3.2.4 The CO, with input from the PM and CE, evaluates the Contractor’s proposal for compliance with the RFP.

3.2.5 If the proposal meets Government requirements, the CO awards the task order.

3.2.6 If revisions are needed, the CO provides written direction for re-submission.

3.2.7 Upon acceptance, the CO issues a formal task order, and the Contractor acknowledges receipt and readiness to proceed.

Post-Scoping Actions

3.2.8 Conduct a kickoff meeting to ensure project alignment and establish communication protocols.

3.2.9 Monitor project execution through regular site visits and progress meetings.

3.2.10 The CO ensures that any changes during execution are properly documented and, if necessary, formalized through contract modifications.

4. EXECUTION METHODS

4.1. Build Requirements: The Contractor’s RFP response package shall comply with the

Government’s RFP solicitation package and ensure that all proposed work will comply with governing codes, regulations and the Unified Facilities Guide Specifications. The Contractor’s RFP response package shall be submitted electronically and include the following documents:

(1) Price Proposal & Performance Period Summary Sheet

(2) Calculations developed using cost estimating software

(3) Schedule of Materials Submittal

(4) Contractor Progress Schedule (if applicable)

(5) Manufacturer’s supplied shop drawings, calculations, fabrication (if applicable)

(6) Catalog/product technical information

(7) Worksite Layout Plan (if applicable)

5. WORKING HOURS/LOCATION

5.1. Standard Hours - Standard working hours for the contractor are from 0600 to 1800, Monday through Friday excluding Federal Holidays. If the contractor desires to work during non-standard working hours on a Standard Working Hours task order, additional government inspection forces and escorts may be required. The contractor shall obtain approval from the CO in writing, either by letter or email, if they intend to work during periods other than the Standard Working Hours. If the contractor is working outside Standard Working Hours, the work by the contractor must not be concealed so the work can be inspected.

5.2. Secure Area Standard Hours - Any authorized work in designated secure locations will be identified on individual task orders. The Secure Area Coefficient will be applied in designated secure locations.

6. REGULATIONS

6.1. The task orders shall be executed in accordance with the design and construction standards contained in the latest version of the Unified Facilities Criteria (UFC) and all core UFC codes (http://www.wbdg.org/ffc/dod/unified-facilities- criteria-ufc) and other codes referenced therein including but not limited to: International Building Code, National Fire Code, Life Safety Code, National Electrical Code, International Plumbing Code, and other applicable Department of Defense and Air Force regulations, manuals, engineering technical letters, and energy conservation criteria including Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings. It is the contractor’s responsibility to determine and abide by the most stringent, applicable regulation or building code.

6.2. The Government will not furnish the contractor reference materials, codes, regulations, or guide specifications. Except the following Ellsworth AFB specific reference materials.

6.2.1 Provided as attachments to Solicitation:

(1) Bid Schedule

6.2.2 Provided as needed per Task Order:

(1) Ellsworth AFB Special Provisions

(2) AFI 32-1062 Electrical Systems, Power Plants and Generators

(3) Material Approval Submittal

(4) Environmental Provisions

(5) Ellsworth AFB Design Compatibility Standards

(6) Ellsworth AFB Underground Electrical Requirements http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc)

(7) Ellsworth AFB Fire Protection Standards

(8) Ellsworth AFB Exterior Signs

(9) AF Form 103 Work BCE Clearence Request

(10) Utility Outages

(11) Schedule of Materials Submittal

(12) Ellsworth General Contract Administrative Provisions

(13) Recovered Materials Determination Form (RMD)

6.3. The latest edition of the following Building Codes shall be used and maintained for all construction under this contract:

(1) Whole Building Design Guide: Ellsworth Air Force Installation Facilities Standards

(IFS)

(2) Unified Facilities Criteria (UFC), core UFC codes, and any other codes or standards referenced in Unified Facilities Criteria (UFC) and applicable to the task order.

(3) Americans with Disabilities Act (ADA) Accessibility Guidelines.

(4) Unified Facilities Criteria (UFC) and codes and standards referenced in UFC (http://www.wbdg.org/ffc/dod/unified-facilities- criteria-ufc).

(5) Exterior window and door replacements must comply with UFC 4-010-01 and government specific Antiterrorism requirements.

(6) HVAC modifications or replacements must comply with UFC 4-010-01

(7) UFGS 01 45 OO Quality Control (WBDG).

(8) AFI 32-1063, “Electric Power Systems.”

(9) American Society of Testing and Materials (ASTM) Standards.

(10) American National Standards Institute (ANSI) Standards.

(11) National Fire Codes.

(12) International Building Code

(13) Uniform Mechanical Code.

http://www.wbdg.org/ffc/dod/unified-facilities-

(14) Uniform Plumbing Code.

(15) National Electrical Code (NEC).

(16) ANSI C-2, National Electrical Safety Code (NESC).

(15) Life Safety Code, NFPA 101.

(16) National Fire Protection Association (NFPA).

(17) ANSI/ASCE 7-95

(18) Green Building & LEED Core Concepts Guide, 1st Edition (US Green Building

Council, 2009).

(19) Engineering Technical Letter (ETL) 03-2: Design Criteria for Prevention of Mold in Air

Force Facilities.

(20) AF instruction, AF manuals, AF pamphlets and AF engineering technical letters.

(21) Applicable Executive Orders, DoD Regulations, International, Federal, State, and Local

Codes and Regulations.

(22) South Dakota Administrative Codes and Environmental regulations.

6.4. The contractor shall have and maintain a current copy of each of these documents during the term of this contract. Documents specific to Ellsworth AFB not listed and required for TO will be provided by the Government.

6.5. If there is a conflict between these codes, regulations, and specifications, the most stringent requirements shall apply at all times.

7. MATERIALS FOR SHOP DRAWINGS

7.1. The government will provide shop drawings at a level it deems necessary for the contractor to perform the task order work.

7.2. Reference Drawings: The government will furnish, if requested, available as-built drawings which are pertinent to the facility/area involved in the Statement of Work (SOW).

7.3. The government does not guarantee the accuracy or adequacy of the available as-built drawings. The contractor shall verify, by field investigation, all conditions and information relevant to the project, to include but not limited to dimensions or quantity, prior to the issuance of each task order. This confirmation of accuracy shall enhance the quality of the task order's design and execution. The contractor shall advise the CO of any discrepancies during the scope validation process.

8. EQUITMENT/SUPPLIES

8.1. The contractor awarded this contract will be required to provide to the government and to maintain the following equipment and programs at the contractor's expense:

8.1.1 Electronic Format: All electronic correspondence of information outside of e-mail shall be done in Microsoft Word, Microsoft Excel, Adobe Acrobat Pro or Microsoft PowerPoint. Contractors and their personnel will not be granted access to EAFB Local Area Network (LAN). All access to the World Wide Web (WWW) will be accomplished through the use of an independent internet provided by and paid for by the contractor.

8.1.2 Electronic means of communication: The contractor shall use email as a means of official correspondence with various government agencies during contract execution.

Furthermore, the contractor is required to comply with all federal, state, and local guidelines pertaining to electronic communication.

9. RECORDING AND PRESERVING HISTORICAL AND ARCHEOLOGICAL FINDS

All items having any apparent historical or archaeological interests that are discovered in the course of any construction activities shall be carefully preserved. The contractor shall leave the archeological find undisturbed and shall immediately report the find to the CO.

10. QUALITY CONTROL PLAN (QCP)

10.1. General Requirements

10.1.1 Purpose and Scope: Define the QCP's purpose, outlining how quality will be maintained throughout all SABER task orders.

10.1.2 Contractor Responsibilities: Specify that the contractor is responsible for the quality of work, including all subcontractors.

10.2. Organization:

10.2.1 QC Personnel: Identify key quality control personnel, including a designated Quality

Control Manager (QCM) who is independent of the production team.

10.2.2 Roles and Responsibilities: Clearly define roles, responsibilities, and authority of all QC personnel.

10.3. Procedures:

10.3.1 Inspections and Testing: Outline inspection procedures, including three-phase control

(Preparatory, Initial, Follow-up) as required by the U.S. Army Corps of Engineers (USACE) Construction Quality Management (CQM) approach, which is often adopted by the USAF.

10.3.2 Documentation: Maintain records of inspections, test results, and corrective actions.

10.3.3 Testing Requirements: Define testing standards, frequency, and acceptance criteria, referencing relevant Unified Facilities Guide Specifications (UFGS) and Air Force Instructions (AFIs).

10.4. Submittals and Approvals

10.4.1 Submittal Process: Establish procedures for submitting material samples, shop drawings, and product data for government review and approval.

10.4.2 Tracking: Implement a submittal register to track and manage required submittal.

10.5. Deficiency Management

10.5.1 Non-Conformance Management: Establish a process for identifying, documenting, and correcting deficiencies, including Corrective Action Requests (CARs).

10.5.2 Rework Procedures: Outline methods for rework, inspection, and verification of corrective actions.

10.6. Safety and Environmental Compliance

10.6.1 Integration with Safety Plans: Ensure QC procedures align with the Accident Prevention

Plan (APP) and Site Safety and Health Plan (SSHP).

10.6.2 Environmental Considerations: Include measures to comply with environmental regulations and Environmental Protection Plans (EPPs).

10.7. Reporting and Communication:

10.7.1 Daily Reports: Maintain daily QC reports documenting progress, inspections, and any issues.

10.7.2 Meetings: Participate in Progress Meetings and Quality Control Meetings with government representatives.

10.7.3 Documentation Management: Utilize a centralized system for document control and submittals, potentially through platforms like Builder SMS or TRIRIGA.

10.8. Final Inspection and Acceptance

10.8.1 Pre-Final and Final Inspections: Conduct pre-final and final inspections in coordination with the government Construction Inspector.

10.8.2 Punch List Management: Develop and close out punch lists before requesting final acceptance.

11.PERFORMANCE OF WORK BY CONTRACTOR

11.1. The contractor shall maintain an organizational chart showing the total organization, on- site staff and engineering support team. The on-site staff shall include the relationship of the site superintendent and quality control. A final organizational chart shall be provided to the government at the start of the contract and after any personnel changes.

11.2. The organization chart shall provide clear, logical lines of authority from program manager to subcontracting management, demonstrating technical sufficiency, including site superintendents and quality control.

11.3. The contractor shall provide a position description of the on-site staff. This shall include a brief job description, qualifications, responsibilities and decision-making authority of each member.

12. SAFETY

Compliance with the current Occupational Safety and Health Act (OSHA) standards and AFMAN 91-203 is mandatory. The prime contractor shall be held responsible to ensure that his/her workforce and any subcontractor or supplier workforce comply with all safety requirements.

13. LOCATION OF STAFF

Should the Contractor desire an on-site office/job trailer or laydown yard, for materials, that request shall be submitted in writing and the government will evaluate the feasibility of the request.

14. STAGING/STORAGE AREA

14.1. A project staging area for each TO on EAFB property may be provided by the government upon request in a separate location from the location of the contractor’s on-site office space if it exists.

14.2. Sign: At the Outside Storage Area, the contractor shall erect a sign in accordance with EAFB sign standards which will be provided by the government. The sign will prominently display the company's name and phone number and the words "SABER Contractor."

14.3. Housekeeping: The contractor shall perform normal housekeeping functions, at the contractor's expense, inside and outside their facilities at the Office and Staging/Storage Areas as outlined in Base regulations and as directed by the CO. Such functions include snow and ice removal, sweeping, mopping, dusting, disposal of accumulated waste materials and rubbish, and other operations necessary to present a neat appearance at all times. Contractor facilities shall conform to base standards, including the color of the temporary office space. All rubbish and waste materials shall be removed daily and shall be placed in approved containers outside the building where designated. Trash disposal is at the contractor's expense. The contractor shall not allow vegetation 10 feet outside of fenced staging/storage area and within the staging/storage area to exceed six inches in height.

14.4. Utilities (Contractor On-site Office): Contractor on-site office electrical shall be provided by EAFB for the use. Connections to this tie-in point shall be the responsibility of the contractor. Installation of all utility service line extensions shall be at the cost of the contractor. All electrical connections to EAFB electrical system shall be inspected by EAFB Electricians prior to transfer of power.

14.5. Utilities (Project Work Related): Site available water and electrical, may be used in this work at no cost to the contractor. The contractor shall make arrangements for such services with the CO. Water in quantities required for minimum operations; the contractor can connect to nearest existing service point as approved by CO. This use is voluntary, and all connections and service lines shall be made and removed at the expense of the contractor. All temporary outages of any utility services required for the performance of work shall be scheduled with EAFB no less than 14 business days in advance of such outages.

14.6. When temporary outages affect water and sewer services, the contractor shall make arrangements to support occupants with port a johns sufficient for the number of personnel in the facility

15. VEHICLES, PASS AND IDENTIFICATION, SECURITY REQUIREMENTS

15.1. Search, Inspection, and Seizure: All vehicles, equipment, personnel, and hand-carried items, entering or exiting any base control point, or while on the base, are subject to search and inspection and seizure of any prohibited item, at any time. Random, unannounced, and regular searches and inspections can be conducted. These searches and inspections are intended to assure prohibited articles are not introduced to government property and to ensure prohibited items are not removed from the base or its facilities.

These delays will not be charged to the government, as they are to be expected entry procedures for the installation. Delays entering the installation can be experienced, during entry or exit to secure areas, during military exercises, and increased threat postures; the contractor assumes all liabilities associated with such delays.

15.2. Parking: Parking of the contractor's vehicles shall be restricted to the area of work.

The company name shall be prominently displayed on all construction vehicles parked when on federal installations.

15.3. Driver’s Licenses: All persons entering or working on a government Installation that are required to operate a motor vehicle shall possess a valid driver's license. For personnel operating specialized equipment, a Commercial Driver’s License (CDL) is required as appropriate.

15.4. The contractor shall not drive any construction equipment with metal wheels or tracks (i.e., roller, excavator, etc.) on the streets of EAFB. All equipment shall be loaded on a trailer and hauled to the location.

15.5. The use of seatbelts by all vehicle operators and passengers is mandatory.

Vehicle operators caught not wearing seatbelts are subject to laws governing military and civilian employees.

15.6. On-base contractor employees shall ensure the following pass and identification items required for contract performance, are obtained for employees and non-government owned vehicles.

15.7. Base Access: All contractor personnel are required to pass security checks prior to being issued a base pass allowing them access to EAFB. The CO will provide instructions and forms for the contractor to fill out and return. These will be reviewed and forwarded to the security forces Visitor Control Center (VCC). All personnel requesting access to Ellsworth Air Force Base must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal state or local government agencies that include a photo and biographic information. A full list of REAL ID Act compliant and non-complaint states can be found at the following site: https://www.dhs.gov/current-status-states-territories. Once approval has been received, contractor can receive approved passes at the VCC. Request that are not approved are subject to reconsideration upon request of the contractor and employee. Requests shall be submitted 3 business days in advance by email.

15.8. Retrieving Identification Media: The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement, etc. It is the responsibility of the contractor to turn in all base passes to the VCC.

15.9. Emergency Exercise Support: The 28 BW Commander has the responsibility to ensure the safety of all base personnel to include active duty, civilian personnel, family members and contractors on EAFB. Training exercises are accomplished to ensure preparedness for major disasters and emergencies, including catastrophic incidents in support of operations at EAFB. In order to achieve this goal, all members (including contractors) operating on EAFB are required to be prepared in case a real-world event occurs. Contractors and subcontractors shall follow the directions of first responders (security forces, fire department and medical personnel) during an exercise or real-world event.

15.10. For Official Use Only (FOUO). The contractor shall comply with AFI 37-131, Freedom of Information Act Program (FOIA) requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

15.11. The contractor shall comply with security requirements imposed by the Installation http://www.dhs.gov/current-status-states-territories http://www.dhs.gov/current-status-states-territories

Commander and/or the agency occupying the space where work is to be performed, including any necessary security clearances. Prior to mobilization the contractor shall provide the CO with a Installation Entry Authorization List (IEAL) of personnel requiring authority to work on EAFB. The list shall be kept current and the CO shall be notified as to any changes in the list. The IEAL request will require each employees name, address, date of birth, driver’s license number and the state of issue. Additional information may be needed depending on the work location.

15.12. Traffic Laws. The contractor and its employees shall comply with all state and base traffic regulations.

15.13. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. When issued to the contractor, the government personnel shall fill out an AF Form 1297 Hand Receipt and provide one copy to the contractor and the CO for record purposes. Upon return of the issued key(s), the AF Form 1297 Hand Receipt shall be destroyed by government personnel.

15.14. The contractor shall immediately report to the CO any occurrences of lost or duplicated keys.

15.15. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system and the total cost deducted from the payment due the contractor.

15.16. The contractor shall prohibit the use of keys issued by the government, by any persons other than the contractor's employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

15.17. Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to EAFB controlled/restricted areas where contractor personnel will work. Delays can be expected in restricted areas and working with escorts and such delays will not be charged to the government. The contractor shall be required to coordinate with using organizations escort coordinators. The Construction Inspector will provide contact information in the TO.

15.18. Unauthorized Personnel: Circulation of personnel will be limited to official business only. Unauthorized personnel will be removed from the installation.

16. CONTRATOR COMMUNICATION

16.1. Upon Award: At the beginning of the contract, the contractor shall provide the CO with a Telephone Directory at which the contractor staff may be contacted at any time during standard working hours.

16.2. Emergency Phone Number: An after standard hours emergency telephone number for the contractor shall be provided to the CO. Updates shall be provided in a timely manner.

16.3. Communications Security (COMSEC): All communication with Department of Defense (DOD) organizations are subject to COMSEC review. Contractor personnel will be aware that telecommunications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized monitoring of the military phone calls originating from or terminating at DOD organizations. Therefore, contractor personnel are advised that any time they place a call to or receive a call from a USAF organization, they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DOD information.

17. EMPLOYEE STANDARDS

17.1. Improper attire, i.e. attire not providing sufficient safety protection and a professional appearance (minimum of long trousers, shirt and shoes) will be reported to the Ground Safety Office, CO respectively. In addition, no profane, illegal, offensive or discriminatory language/symbols shall be displayed.

17.2. Subcontractors: The government shall not exercise any supervision or control over the contractor's employees performing service under this contract; such employees shall be accountable not to the government, but solely to the contractor, who in turn, is responsible to the government.

18. PROHIBITED ITEMS

18.1. Certain items are prohibited on base. Personnel who are found to be in possession of prohibited items will be challenged and the item confiscated pending an investigation.

Personnel in possession of prohibited items are subject to disciplinary action, withdrawal of access authorization, or arrest and prosecution. The following non-government owned items are prohibited on base, unless an exception is noted.

18.2. Smoking is permitted in designated, outside smoking areas only. No smoking will be allowed within any base facility.

18.3. Alcohol, controlled substances including illegal drugs and associated paraphernalia, except for prescription medicine.

18.4. Firearms, ammunition, and other dangerous or deadly weapons, explosives or incendiary devices.

18.5. Cell phone use while driving is prohibited.

18.6. Pets, wild or domestic are prohibited.

18.7. Other items prohibited by local, state, or federal law.

18.8. Other items prohibited by Wing Instructions and regulations, Air Force Instructions, or DOD regulations.

19. GOVERNMENT FURNISHED EQUIPMENT/MATERIALS (GFE/M)

19.1. Government furnished materials will not be provided to the contractor as a general rule. However, the government reserves the right to use GFE/M on any task order. The contractor shall follow the instructions of the CO regarding the disposition of all government-furnished property not consumed in performance of the task order.

19.2. Property Administrator: The Base Civil Engineer, or his/her authorized representative, is designated as Property Administrator for government-furnished equipment/material to be furnished to the contractor for performance under this contract.

19.3. Transportation: The contractor, with their own work forces and equipment, shall transport all government furnished equipment/materials (GFE/M), if any described on the task order.

The equipment/material shall be transported from the government storage area to the work site indicated on the task order. At no time will GFE/M leave EAFB without approval from the CO.

20. GOVERNMENT LIABILITY

The government shall not be liable for any loss or damage to the contractor's property, including stock or for expense incidental to such loss or damage. Suspected theft shall be reported to Security Forces as soon as possible.

21. GENERAL SUBMITTAL PROCEDURES

21.1. The contractor shall present material submittals as required by the project on AF Form 66; this list may not be all inclusive and additional submittals may be required.

21.2. Submittals shall include items such as: contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals. Submittals requiring government approval shall be made prior to the acquisition of the material or equipment.

21.3. Submittals will be sent to the CO through the usage of the AF 3000, to which the Government has five (5) working days to respond “approve” or “disapprove”. Materials ordered before official Government response will not be covered as claimed expenses.

21.4. Proposed deviations from the contract requirements shall be clearly identified and include any associated changes in cost, scope or schedule. The contractor shall not proceed with any part of the work covered by the proposed deviation(s) including purchasing, fabricating, and delivering without a separate, written determination from the CO.

22. APPROVED SUBMITTALS

22.1. Approved. The part of the work covered by the submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance. The term “Approved” shall only indicate that there is no exception taken to the submittals.

22.2. Upon completion of review of submittals requiring government approval, the submittals will be identified as having received approval by signature of the CO. One copy of the AF 3000 will be returned to the contractor. After submittals have been approved by the CO, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

22.3. The CO approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailed and other information are satisfactory. Approval will not relieve the contractor of the responsibility for any defect, error or noncompliance that may exist, as the contractor under the Contractor CQC requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work.

23. DISAPPROVED SUBMITTALS

23.1. Disapproved. Do not proceed with the part of the work covered by the submittal, including purchasing, fabricating, and delivering.

23.2. The contractor shall make all corrections required by the CO and furnish a corrected submittal. Corrected submittals shall be submitted within five (5) working days, after receipt by the contractor in the form and number of copies specified for the initial submittal. If the contractor considers any correction indicated on the submittals to constitute a change to the contract, the contractor shall promptly notify the CO.

24. CONTRACTOR-FURNISHED EQUIPMENT DATA

24.1. Prior to final inspection and acceptance of the work, the contractor shall submit the data mentioned in the following subparagraphs.

24.2. Equipment List: An itemized equipment list showing unit nameplate data including serial number, model number, size, manufacturer, etc., for all contractor-furnished items of mechanical equipment, electrical equipment, electronic equipment, and fire protection systems installed under this contract.

24.3. Guarantees: A list of all equipment items that are specified to be guaranteed, accompanied by a copy of each specific guarantee therefor. For each specific guaranteed item, a name, address, and telephone number shall be shown on the list and warranty sticker for subcontractor who installed equipment, equipment supplier or distributor and equipment manufacturer. The completion date of the guarantee period shall correspond to the applicable specification requirements for each guaranteed item.

24.4. Warranty Stickers: The contractor shall furnish and place equipment warranty stickers on all warranted equipment in the location designated by the CO as coordinated with the end-user.

25. RESTRICTED LOCATIONS

25.1. Restricted access areas, and working conditions will be subject to increased security restrictions and construction sequencing. Security protocols are continuously changing, the RFP and TO will define those current restrictions.

25.2. Contractor’s use of CBs, recording devices, cell phones, and cameras shall be prohibited in a restricted area. The use of 2-way portable radios will be allowed with prior approval from 28th Communications Squadron.

25.3. During the course of this contract, the contractor's workforce may be required to work within safety clear zone of explosives stored inside ammunition storage igloos.

26. FLAME-PRODUCING DEVICES

Flame-producing equipment such as matches and lighters are not permitted inside a restricted area. Smoking within this area is prohibited except in limited designated areas. Electrically operated lighters shall be used at these locations. The use of torches for cutting, welding, etc., is also restricted to certain areas and must be coordinated in advance with the Base Fire Department.

27. EQUIPMENT STOCKPILES AND CONSTRUCTION DEBRIS

Equipment stockpiles and construction debris shall be kept a minimum of 50 feet away from perimeter fencing.

28. DRAINAGE

Grading and excavating shall be done in a manner to prevent standing water in all cases.

29. SECURITY FENCE WORK

Any digging under the security fence due to contractor operations shall be backfilled by the end of the contractor's workday so that no breach of physical security is present overnight. All excavations underneath the security fence shall be backfilled or barricaded in a manner acceptable to the Security

Forces through the CO prior to the end of each workday or when the contractor leaves the immediate work site.

30. SECURITY LIGHTING/COMMUNICATION OUTAGES

30.1. All outages of the existing security lighting system must be coordinated seven (7) working days in advance through the CO and must not exceed four (4) hours in duration.

The security lighting system must be functional at all times during hours of darkness. Work on this lighting system must be scheduled and performed in stages with this requirement in mind. Lighting, being replaced by new lighting, cannot be deactivated until the new system is proven completely functional unless otherwise coordinated through the CO.

30.2. Any outages occurring to the security lighting/communication systems due to the contractor digging in a restricted area must be repaired within four hours at the contractor's expense.

31. ENVIRONMENTAL REFERENCES

The contractor is responsible for strict adherence to any local, state, Federal, or Air Force environmental regulations relating to this project. 28th CES/CEIE (Base Environmental Element) is the government’s point of contact for environmental compliance/non-compliance issues and will provide the contractor a briefing of environmental requirements at the pre-performance conference for the project. If a Storm Water Pollution Prevention Plan (SWPPP) is required the contractor must have an approved SWPPP prior to the start of construction. Additionally, the contractor should contact the CO whenever interpretations of environmental regulations are required.

32. INSPECTION LIABILTY

32.1. The contractor should understand that any operations on EAFB property are able to be inspected (on a no-notice basis) by the Department of Defense, The Department of the Air Force, South Dakota Department of Environment & Natural Resources, United States Environmental Protection Agency (EPA), Occupational Health and Safety Agency (OSHA), and other regulatory agencies. Compliance with all environmental requirements pertaining to this project is mandatory.

32.2. The contractor is liable to the Air Force for any fines, penalties, spill cleanup costs, or environmental assessments levied against the Air Force by any environmental regulatory agency that arise from, or relate to, the contractor's performance of this contract, or the contractor's failure to perform as specified by the contract. Any such liability may result in an equitable adjustment to the contract or contract price, establishment of a contract debt, or recovery by the government under any other judicial, administrative, or contractual remedy as may be available to the government.

33. GENERAL WORK

33.1. Scheduling: Before any of the work is initiated under any individual task order, the contractor shall confer with the CO, project manager, and end-user and agree on: a sequence of procedure; means of access to premises and building; spaces for storage of materials and equipment delivery of materials and use of approaches; use of corridors, stairways, elevators, and means of communications; and the location of partitions, eating spaces and restrooms for contractor employees.

33.2. Permits: The contractor is responsible for acquisition of all permits required by EAFB or State, and Federal Governments. Required permits may include, but are not limited to Waste/Borrow Pit Coordination, environmental permits and storm drainage permits, transportation permits, and welding permits (the contractor shall obtain a welding permit from the Base Fire Chief immediately prior to performing any welding by a certified welder) and confined space permits.

33.3. Concealed Work/Concrete Work: All items of work to be concealed shall be government inspected prior to concealment. The contractor shall notify the CO of their intention to conceal/place concrete, and no items shall be concealed until the contractor has received approval to do so.

33.4. Furniture Moving: Upon Government’s request and contractor’s agreement, furniture and portable office equipment in the immediate area shall be moved by the contractor and replaced to original position as identified in each task order upon completion of the work. If the work required by the task order will not allow furniture and portable office equipment to be replaced to its original position, new locations will be designated by the CO for placement by the contractor. This work will be identified in the task order.

33.5. Material Delivery: Delivery of materials and equipment shall be made with a minimum of interference to government operations and personnel.

33.6. Incoming Supplies: The contractor shall coordinate with suppliers and shippers to ensure incoming materials are properly identified with the contractor's name, contract number, and task order description. Also, a designated individual shall be identified to receive shipments. No covered storage area is available for the contractor's use unless otherwise determined by the CO.

33.7. Material Testing: The contractor shall notify the CO a minimum of 24 hours in advance of when and where testing is to be performed so the government will have the option of witnessing the test.

33.8. Construction Fencing: Contractor shall provide and use construction safety fencing to enclose a work area whenever there is potential hazard to passersby such as open excavation, heavy equipment, falling debris, hazardous materials, etc. Fencing shall be considered Contractor-supplied equipment and should be factored into the Contractor’s coefficient. Construction fencing shall be maintained in good condition throughout each TO performance period.

33.9. Area: The work shall, so far as practicable, be done in definite sections or divisions and confined to limited areas which shall be completed before work in other sections or divisions are begun in each individual task order.

33.10. Elevators: Any temporary use of an existing elevator shall be coordinated through the CO prior to use. Such use will be of an intermittent nature. The contractor shall provide and maintain suitable and adequate protection covering for the elevator machinery, the hatchway entrance, and the interior of elevator during the period of temporary use. Loads in excess of the rated capacity of the elevator will not be permitted. On completion of the work, the contractor shall remove the protective coverings along with any resultant dirt and debris.

33.11. All construction sites shall have signs posted that say: Construction Area, Authorized Personnel Only, Hard Hat Area, Construction in Progress, Company name and Detour (with an arrow), as applicable. Construction signage that may interfere with access to building or transportation routes should be coordinated with CO.

Construction signage shall be considered contractor- supplied equipment and shall be factored into the Contractor’s coefficient.

33.12. Toilet Facilities: Contractor's personnel will be permitted to use existing toilet facilities, if available, on the work premises unless disapproved by the CO on an individual task order basis. If toilet facilities are not available then the contractor shall provide portable restroom units for their employees on the job site at the contractor’s expense.

33.13. Security at the Work Site: Whenever facility security is breached to perform work required under this contract, the contractor will be responsible for providing temporary measures in order to assure security is maintained at the level existing prior to construction. The contractor shall provide adequate protection against vandalism and theft for all parts of the building wherever work under this contract is performed. This may include such security items as fencing around a facility or closing all openings in a structure during non-working hours.