SABER 2.0 Statement of Work_V1_23July26.docx

STATEMENT OF WORK

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

TRI-BASE AREA (RAF FELTWELL, RAF LAKENHEATH, RAF MILDENHALL)

CURRENT AS OF 23 JULY 2026

Table of Contents

PART A: THE CONTRACTUAL FRAMEWORK

1.0 CONTRACT SCOPE & AUTHORITY

1.1 Contract Vehicle & Operational Scope

1.1.1 IDIQ Contract Structure: This contract is a Simplified Acquisition of Base Engineer Requirements (SABER) fixed-price, Indefinite Delivery/Indefinite Quantity (IDIQ) vehicle. It is designed to provide a streamlined, rapid response mechanism to execute non-complex construction, maintenance, and repair projects.

1.1.2 Geographic Jurisdiction: The geographic scope of this contract is strictly limited to the Tri-Base Area, which comprises RAF Feltwell, RAF Lakenheath, and RAF Mildenhall.

1.1.3 Covered Real Property Services: The contract encompasses real property to include but not limited to maintenance, facility repair, repair-by-replacement, and minor construction.

1.2 Contractor Responsibilities & Deliverables

1.2.1 Turnkey Operations: All work shall comply with the requirements of this contract. The contractor is responsible for furnishing all materials, labor, plant, tools, equipment, transportation, supervision, project management, and other services necessary to successfully execute each issued task order.

1.2.2 Engineering & Technical Design Limit: The contractor shall maintain the capability to provide up to 35% engineering and technical design support to assist in the development and execution of task order parameters.

1.2.3 Incidentals and Site Logistics: The contractor shall absorb and manage all site-specific items and operational incidentals necessary to complete the defined scope of work.

1.2.4 The Contractor does not have the right to refuse to perform any project, pre-priced item, or non-pre-priced item.

1.3 Funding & Task Order Obligation

1.3.1 Funding Obligation Limit: No government funds are obligated by the initial award of this master IDIQ contract.

1.3.2 Task Order Authorization: Government funds shall be legally and financially obligated only through the formal issuance of individual, signed task orders by the Contracting Officer (CO).

2.0 UNIT PRICE GUIDE & TECHNICAL SPECIFICATIONS

2.1 Unit Price Guide (UPG) & Contract Award

2.1.1 UPG Definition: The Unit Price Guide (UPG) for this SABER contract is the Gordian Group Construction Task Catalog (CTC)®, specifically customized for the Tri-Base, UK area. The UPG contains task descriptions and pricing information for the description of the work to be accomplished in the unit of specified measures. The use of the UPG will be governed by “Guidelines for Using the Unit Price Guide,” with Attachment I: National Schedule of Rates Building Guidance Notes and Preambles, providing additional insight into the data. If the Government specifies an item which meets the UPG, the Contractor is obliged to furnish that item, regardless of actual cost compared to the UPG.

2.1.2 Submission and Approval: Following contract award, the contractor shall formally submit this UPG to the government for review and written approval.

2.1.3 The initial Unit Price Guide will be based on the following commercial NSR titles:

· Buildings

· Mechanical

· Electrical

· Highway Maintenance Additional NSR titles may be added to the UPG as determined by Gordian and the Government throughout the term of the contract. In addition, bespoke or USAF-specific line items may be introduced over the term of the contract.

2.1.4 Every April 1st, the most current version of the UPG, based on the annual updates from National Schedule of Rates (NSR), will replace the previous version. The new UPG will be effective from April 1st to March 31st.

2.1.5 The new UPG effective April 1st shall apply to Task Orders whose Price Proposal is due on or after March 31. The Contractor cannot delay the submission of the Price Proposal to take advantage of the updated UPG. If the Contractors delays the submission of the Price Proposal, the Contractor shall utilize the Coefficients, in effect, at the time the Price Proposal was due.

2.2 Technical Specification Cross-Referencing

2.2.1 CTC® Line Item Mapping: The cross-references located at the end of each Technical Specification section identify the applicable CTC® line items.

2.2.2 Broad Scope Specifications: Specifications that are broad in scope and contain multiple work components will list several corresponding CTC® designators.

2.2.3 Proprietary & Special-Order Exclusions: Certain specifications will not contain direct CTC® pricing information. This applies to proprietary equipment or specialized items that shall be custom ordered directly from the manufacturer.

2.3 Governing Standards & Conflict Resolution

2.3.1 Scope of Specifications: These technical specifications establish the baseline requirements for all maintenance, repair, repair-by-replacement, and minor construction activities performed on government facilities.

2.3.2 Conflict Resolution Priority: In the event of a conflict between these specifications and any other contract provisions or statutory standards, the most stringent requirement shall govern in all cases.

2.4 Coefficients & Pricing Calculations

2.4.1 Coefficient Definition & Inclusion: A "Coefficient" is the contractor’s pricing factor that is multiplied against the bare cost in calculating Task Order prices. It is submitted as a percentage increase (e.g., 1.2500) or decrease (e.g., 0.9500) to the current edition of the Unit Price Guide (UPG). The UPG will be dynamic with annual location factors and annual NSR Prices of measured works Cost Data updates throughout the life of the contract. The Contractor’s Coefficient shall include all cost elements specified in the “Guidelines for Using the UPG (see attachment II).

2.4.1.1 The contractor’s coefficient shall include all overhead, profit, incidental costs, and the Gordian SABER System License Fee. The coefficients submitted shall be fixed for the duration of the Contract.

2.4.1.2 The coefficient for Reimbursable and Non-Pre-Priced (NPP) items shall be greater than or equal to 1.0000.

2.4.2 Business Hours: Coefficients are applied to business hours.

· Regular Hours: Monday through Friday, 07:00 to 17:00

· Emergency / Outside Regular Hours: Monday through Friday, 17:01 to 06:59, plus Saturday, Sunday, and Owner holidays.

· Reimbursable and Non-Pre-Priced (NPP): Applied to work not covered in the UPG and specific reimbursable tasks.

2.4.3 Pre-Priced Line Items: Pre-priced line items consist of standard tasks found within the UPG. Task Order pricing for these items is calculated using the following formula: (Unit Price x Quantity) x Applicable Coefficient = Pre-Priced Line Item Total.

2.4.4 Non-Pre-Priced (NPP) Items: Work or systems not covered in the UPG are considered NPP. To propose an NPP item, the contractor shall submit three (3) independent quotes to justify the cost.

2.4.4.1 The final price submitted for NPP items shall be calculated according to the following formulas:

· Performed by Contractor's Own Forces: (Hourly Trade Rate + Hourly/Weekly/Monthly Plant Rate + Lowest of 3 Material Quotes) x NPP Coefficient.

· Performed by Subcontractors: (Lowest of 3 Subcontractor Quotes) x NPP Coefficient.

2.4.4.5 Once an NPP item is approved by the government, it shall become a fixed pre-priced item for future use.

2.4.5 Reimbursable Items: Specific project costs can be billed as reimbursable items and shall have the NPP/Reimbursable Coefficient applied. These items include but are not limited to:

Mandatory field/lab testing (e.g., asphalt, concrete, masonry, environmental) when pre-priced UPG tasks do not exist.

· Temporary utilities, scaffolding, and platforms not included in the UPG.

· Asbestos abatement and disposal of active waste.

· Cost for escort duties when working in restricted areas.

2.4.6 Material Price Spike: A “major spike” is defined as a spike in a specific material cost of more than 30% above what the cost of that material was at the time the current Unit Price Guide is issued (October 1st). In the event a major spike occurs at a specific material cost, the Contractor may submit a request for a price modification to an individual Task Order. In order to initiate such a request, the Contractor shall; identify the specific material that has experienced a major spike, identify Pre-priced Task(s) or Task Orders that require the material experiencing a major spike, and demonstrate that the spike exists by submitting a minimum of three quotes on material supplier letterhead to show that the current price meets the “major spike” definition above. The Contracting Officer, after reviewing a request, may elect to adjust the Task Order by considering it a non-pre-priced Task. The adjustment will be for the difference between the material cost times the quantity stated in the Task Order.

3.0 REGULATIONS & COMPLIANCE STANDARDS

3.1 General Statutory & Regulatory Compliance

3.1.1 Dual-Jurisdiction Mandate: The contractor shall comply with all applicable US Federal, State, and local laws, as well as UK Parliamentary, Devolved Administration, and Local Planning Authority (LPA) regulations.

3.1.2 Military Directives: Compliance includes all US Air Force (USAF), UK Ministry of Defence (MOD), and Department of War (DoW) regulations, including any subsequent supplements pertaining to safety, traffic control, and fire prevention.

3.1.3 Baseline Design Criteria: All task orders shall be designed and executed in strict accordance with the latest versions of the Unified Facilities Criteria (UFC) 1-200-01 (and all core UFC codes referenced therein) and the corresponding UK Building Regulations (including Approved Documents A-R).

3.2 Reference Materials & Document Maintenance

3.2.1 Government Library Access: The contractor is permitted to view the government digital/CD-ROM library containing applicable USAF, US Army Corps of Engineers (USACE), and UK MOD/Defence Infrastructure Organisation (DIO) publications, as well as selected commercial product data.

3.2.2 Contractor Procurement: The government will not furnish the contractor with reference materials, commercial codes, national regulations, or statutory guide specifications.

3.2.3 Document Maintenance: The contractor shall maintain a current, licensed copy of all applicable building codes and standards for the entire duration of the contract.

3.2.4 Classified/Restricted Documents: Documents that are strictly base-specific, station-specific, or security-classified will be provided directly to the contractor by the Host Nation Government or Site Commander.

3.3 Conflict Resolution

3.3.1 Precedence of Standards & Stringency

3.3.1.1 General Rule (Most Stringent Governs): If a conflict, discrepancy, or overlap arises between US Federal/State codes, UK Host-Nation codes, Department of War (DoW)/USAF military regulations, and project-specific specifications, the most restrictive, onerous, and stringent requirement shall apply.

3.3.1.2 Exception for US/DoD Mission Mandates: Notwithstanding the general stringency rule, specific US statutory, Department of Defense (DoD), or USAF mandates—particularly those governing security (e.g., SCIFs, AT/FP), life-safety, airfield operations, and defense communications—shall take absolute precedence and override UK Host-Nation codes, even if the UK standard is more restrictive.

3.3.3 Identification in Task Orders: Any such US-centric overrides, deviations, or negations of UK standards will be explicitly identified and detailed within the specific Task Order Proposal Request (TOPR). If a conflict is discovered post-award that is not addressed in the TOPR, the Contractor shall immediately submit a Request for Information (RFI) to the Contracting Officer (CO) for written resolution before proceeding with construction.

3.3.2 Request for Information (RFI): If a conflict is discovered, do not proceed with construction. The contractor shall formally document the conflict and submit a written Request for Information (RFI) to the Contracting Officer (CO) or PM/CM for a final, binding determination.

3.4 Master Regulatory Equivalency Matrix

PART B: THE TASK ORDER LIFECYCLE

4.0 COMMENCEMENT OF WORK

4.1 Mobilization & Start-Up Period

4.1.1 Start-Up Duration: The contractor shall have the first ninety (90) calendar days of the contract designated as a start-up and mobilization period.

4.1.2 Notification Exclusion: The Contracting Officer (CO) will not notify the contractor of, nor issue, any active performance requirements during this ninety calendar day window.

4.1.3 Exemption from Deliverables: The contractor is not required to submit project proposals, engage in contract negotiations, or receive awarded task orders during this start-up period.

5.0 PARTNERING, JOINT SCOPING & NEGOTIATIONS

5.1 Partnership Formation & Objectives

5.1.1 Collaborative Alignment: The government intends to encourage the formation of a cohesive partnership with the contractor, drawing on the organizational strengths of both parties to identify and achieve reciprocal project goals.

5.1.2 Performance Goals: The primary objective of this partnership is to ensure highly effective contract execution, resulting in safe project completion within budget, on schedule, and in strict accordance with the approved specifications and design plans.

5.2 Joint Scoping Procedures

5.2.1 Collaborative Site Visits: As a foundational element of this partnership, the government and the contractor shall conduct a mandatory joint scoping site visit for each prospective task order prior to the contractor developing or submitting a price proposal.

5.2.2 Scope Definition: The objective of the joint scoping meeting is to collaboratively define the detailed scope of work, identify existing site conditions, establish construction boundaries, and locate staging areas and utility tie-ins.

5.2.3 Proposal Alignment: This joint effort ensures the contractor's subsequent price proposal, line-item estimates (CTC®), and any incidental design work (up to the 35% limit) are perfectly aligned with the government's intent, thereby minimizing Requests for Information (RFIs), future modifications, and schedule delays.

5.3 Task Order Negotiations

5.3.1 Technical & Price Alignment: Following the submission of the contractor's proposal, the government and the contractor shall engage in bilateral negotiations to review and agree upon the final technical approach, construction schedule, and pricing.

5.3.2 CTC® Line-Item Review: Negotiations will focus on verifying that the proposed Construction Task Catalog (CTC®) quantities and line items accurately match the agreed-upon scope of work, ensuring there are no redundant or inappropriate unit price selections.

5.3.3 Mutual Agreement: Both parties shall negotiate in good faith to resolve any technical or pricing discrepancies. Once a mutual agreement is reached, the finalized proposal packages will be routed to the Contracting Officer (CO) for formal task order award.

5.4 Progress Meetings & Status Sheets

5.4.1 Meeting Frequency & Purpose: The Contracting Officer (CO) Civil Engineering (CE) personnel will meet weekly, or at another frequency specified by the CO, with the contractor’s designated on-site representative and any other relevant contractor personnel. The purpose of these meetings is to review the contractor’s overall performance and the status of each active project.

5.4.1.2 The CO will apprise the contractor of the government's view of their performance, and the contractor will appraise the government for any operational problems.

5.4.1.3 The contractor shall formally notify the CO in writing of any work being performed that the contractor considers over and above the contract requirements so that outstanding issues can be resolved.

5.4.2 Status Sheets: The contractor shall provide the CO with updated copies of a project status sheet at every progress meeting. This sheet shall track all active projects as well as those in an inactive status (e.g., negotiated and awaiting funding/award).

5.4.3 Status Sheet Format: The status sheet shall follow this format:

5.5 Task Order Modifications & Changes in Work

5.5.1 Authority to Modify: No oral statement by any person, nor any written statement by anyone other than the Contracting Officer (CO), shall modify or otherwise affect the terms, scope, or meaning of this contract. All requests by the contractor for interpretations, modifications, or changes shall be submitted in writing directly to the CO.

5.5.2 Supplemental Task Orders: The government, without invalidating the original Task Order, may order changes in the work by altering, adding to, or deducting from the agreed scope via a Supplemental Task Order. All Supplemental Task Orders shall be scoped, developed, and priced in accordance with standard Task Order procedures.

5.5.3 Pricing & Coefficient Alignment: When the CO determines a modification is required, the contractor’s pricing Coefficient shall remain identical to the Coefficient used when the original Task Order was awarded. However, the unit prices utilized shall reflect the most current Unit Price Guide (UPG) in effect at the date the request for the modification proposal is issued.

5.5.4 Omissions and Exclusions: Modifications shall strictly be used for government-directed changes or unforeseen site conditions. Modifications shall not be used by the contractor to account for or recover costs for items that the contractor inadvertently left out of the original negotiated Task Order price proposal.

5.5.5 Credits for Deleted Work: Credits for Pre-priced and non-pre-priced items that are deducted from the scope shall be calculated at the pre-set Unit Prices and multiplied by the appropriate Coefficients. The result is that a credit for tasks deleted from the Statement of Work will be recouped by the government at 100% of the value at which they were included in the original Task Order Price Proposal.

6.0 CONTRACTOR’S TASK ORDER PROPOSAL

6.1 Proposal Preparation

The Contractor shall prepare and submit a proposal package for each Government Task Order in strict accordance with the specific instructions outlined in the Task Order Proposal Request (TOPR).

6.1.1 The Contractor shall submit the package electronically, including the detailed price proposal built within the eGordian® software, by the suspense date determined by the Contracting Officer (CO).

6.1.2 Unless otherwise specified in the TOPR, the proposal shall be based on the Government-provided Statement of Work and scoping documents. The proposal must clearly capture all elements of work required to provide a complete and usable end product.

6.2 Project Schedule and Narrative

6.2.1 The Contractor's submission shall include a performance schedule (e.g., Gantt Chart) developed from the Government-provided 35% design baseline.

6.2.2 The schedule must detail the timeline for all subsequent physical construction phases.

6.2.3 If a project involves multi-step sequencing, specific phasing, or significant base operational impacts, the Contractor shall provide a brief written narrative explaining the Contractor's approach to coordinating the work and mitigating mission disruptions.

6.3 Price Proposal

6.3.1 Price proposals shall be calculated using the approved Unit Price Guide (UPG) within the eGordian software platform. The Contractor shall ensure all proposed line items accurately reflect the agreed-upon scope of work from the joint scoping meeting.

6.4 Incidental Design & Sketches (35% Design Definition)

6.4.1 The Government provides the primary design intent (35% design-level of detail), full preliminary or final architectural/engineering drawings are not required for SABER projects.

6.4.2 If specific technical details, dimensions, or equipment layouts are required to verify the Contractor's price proposal, the Contractor shall provide simple sketches, red lines, or markups with their proposal package. These submittals are for price verification and conceptual evaluation only.

6.4.3 Fully engineered drawings requiring a Registered Professional Engineer (PE) or Chartered Engineer (UK) stamp are not required for proposal submission and shall only be provided if explicitly requested by USAF engineers within the TOPR.

6.5 Schedule of Material Submittals (AF Form 66)

6.5.1 During the joint scoping phase, Civil Engineering will identify the required material submittals. The Contractor shall review and acknowledge this baseline submittal list.

6.5.2 With their proposal package, the Contractor shall submit a finalized AF Form 66 reflecting all proposed materials, product data, and contract documents requiring CO approval.

6.5.3 The AF Form 66 shall act as a living document and will be updated by the Contractor as necessary throughout the life of the Task Order.

7.0 SUBMITTAL PROCEDURES, APPROVALS & RECORD DATA

7.1 Submittal Classifications & Routing

7.1.1 Governing Standard: All project submittals shall be compiled, tracked, and routed in strict accordance with Section 01 33 00 (Submittal Procedures) of the O&MA Specifications.

7.1.2 AF Form 3000: The contractor shall submit an electronic AF Form 3000 (Material Approval Submittal) for all equipment and materials (e.g., Progress Schedules, Digging Permits, Test Reports, As-Built, O&M Manuals). Prior to submission to the government, the Contractor Quality Control (CQC) representative shall verify, sign, and date the form.

7.1.3 Government Approval ("G" Designation): Submittals marked with a "G" require formal government review and approval before any work, purchasing, fabrication, or delivery associated with that submittal can commence. Any code following the "G" identifies the specific base office or technical authority responsible for reviewing it.

7.1.4 Information-Only Submittals: Submittals without a "G" designation are submitted for information and record purposes only.

7.2 Approvals, Rejections & Timelines

7.2.1 Initial Submission Window: All pre-construction submittals shall be delivered to the CO in accordance with the AF 66, Submittal Register.

7.2.2 Approval Status: An "Approved" status indicates only that no exceptions are taken by the government. This approval does not constitute a complete check and does not relieve the contractor of sole responsibility for dimensions, connection designs, structural details, errors, or contract noncompliance.

7.2.3 Disapproved / Resubmittals: The contractor shall not proceed with any portion of the work for disapproved items to include ordering any type of materials.

Standard Resubmission: Any submittal that is rejected or marked "Revise and Resubmit" shall be corrected and re-submitted to the CO within ten (10) calendar days of the rejection notice or within the suspense provided on the AF Form 3000.

Minor Corrections: Minor corrections specifically requested by the PM/CM or CO on an AF Form 3000 (including updated O&M data) shall be revised and returned within three (3) calendar days or within the suspense provided on the AF Form 3000.

7.2.4 Repeated Rejections Mitigation: If any submittal is rejected more than once, the contractor is required to immediately schedule and attend a coordination meeting with the PM/CM and CO to resolve outstanding technical issues. Any subsequent rejections of the same submittal will trigger this same mandatory meeting requirement.

7.3 As-Builts, GIS & Record Drawings

7.3.1 Red-Line Drawings: The contractor shall maintain a current, neat, physical red-line record of all layout changes and deviations on-site at all times during construction.

7.3.2 Final Deliverables: Upon completion of each delivery order, the contractor shall provide final as-built drawings in electronic format (PDF and AutoCAD 2021 or later), fully compliant with the latest A/E/C CADD Standards.

7.3.3 GIS Requirement: All applicable as-built data shall incorporate the required Geographic Information System (GIS) spatial deliverables. All costs associated with producing and verifying this record drawings shall be borne entirely by the contractor.

7.4 Material Sample

The Contractor is responsible for identifying and locating required materials for submittals to include matching any existing materials. The Contractor shall provide all color selection samples, regardless of product type, as a group to facilitate design compatibility selection, and partial submittals of these related items will be returned without action and shall be the sole responsibility of the Contractor for any delays due to this failure to comply. As a minimum, all wall covering, carpet and other pattern type submittals shall show the full representation of material pattern. All samples provided for approval shall become property of the Government. The Contractor may request return of samples for inclusion on color boards or as submittal library entries, without guarantee of approval. Installation Facility Standards provide a specified list of Government approved materials/finishes these materials shall be used where specified.

7.5 Color Boards

The Contractor shall provide, after color selection and material approval, one color board for all architectural work at no additional cost to the Government. All products shall be mounted on foam board and grouped in logical sequence as installed (i.e., carpet, paneling, chair-rail, wall covering and ceiling tile). All products shall be referenced with the manufacturer’s name and color/pattern/style name and number.

8.0 PROJECT ACCEPTANCE & CLOSEOUT

8.1 Inspections & Warranties

8.1.1 Pre-Final Inspection: The pre-final inspection will be conducted within ten (10) business days preceding the scheduled end of construction. Representatives from CONS, Quality Assurance, the contractor, and relevant base shops (fire, safety, security, etc.) will attend to develop a formal punch list of deficiencies requiring correction prior to final acceptance.

8.1.2 Final Inspection: The Final Acceptance Inspection will be performed no later than three (3) business days following the completion of all punch list items and shall not exceed the task order end date. Facilities and equipment shall be completely ready for occupancy and utilization for their intended use.

8.1.3 Warranty Construction Period: The contractor shall provide a comprehensive one (1) year warranty of construction for all materials, equipment, and workmanship.

8.1.4 Warranty Call-Out Response Times: In the event of a warranty system failure, the contractor shall respond and arrive on-site within the following strict parameters:

Critical Systems (4 Hours): Heating, ventilation, air-conditioning (HVAC), refrigeration, critical electrical, water, wastewater service systems, and food service equipment.

Non-Critical Systems (24 Hours): All other systems and minor facility components.

8.2 DD Form 1354 (Real Property)

8.2.1 Capital Improvements Tracking: The contractor is responsible for preparing both a draft and final DD Form 1354 (Transfer and Acceptance of Military Real Property). This form categorizes all project capital improvements, civil works, and utility lines by specific Air Force category codes and associated construction costs.

8.2.2 Real Property Coordination: The contractor shall coordinate directly with the Base Civil Engineer Real Property office (CES/CEIAP) and the PM/CM to ensure all assets are accurately recorded and accepted prior to submitting the final invoice for payment.

8.3 Operations & Maintenance Manuals

The Contractor shall provide, at no additional cost to the Government, an electronic copy of operation and maintenance manuals as specified on the Government reviewed, and approved List of Submittals (or equal).

Operating manuals shall detail the step-by-step procedures required for system startup, operation, and shutdown. Operating manuals shall include the manufacturers’ name, model number, parts list, warranty information, and brief description of all equipment and their basic operating features. Maintenance manuals shall include maintenance procedures, possible breakdowns and repairs actions, and troubleshooting guides. Manuals shall include piping and equipment layout, wiring and control diagrams of the system as installed, and system programming schedule as per the “Tech [CH1.1] 12” document. The manuals shall contain at a minimum and in addition to items identified above: all industry standard documentation, Asset change forms, DIO identified materials referenced within Form 29.

PART C: PERSONNEL & SITE PRESENCE

9.0 CONTRACTOR PERSONNEL & ORGANIZATIONAL STRUCTURE

9.1 General Requirements

The Contractor shall provide a qualified, stable, and dedicated on-site staff capable of managing multiple concurrent task orders across the Tri-Base area. The Contractor's organizational structure shall provide clear lines of authority, technical sufficiency, and robust quality control.

9.2 Organizational Documentation

9.2.1 Organizational Chart: At the start of the contract, the Contractor shall provide a comprehensive organizational chart to the Contracting Officer (CO). This chart must clearly show:

The total corporate organization and its relationship with the on-site team.

All key on-site staff, including the engineering support team.

The hierarchical relationship and lines of authority between site leadership (Program Manager, Superintendents) and the independent Quality Control team.

The chart shall be updated and resubmitted to the CO within ten (10) calendar days of any personnel changes.

9.2.2 Position Descriptions: The Contractor shall provide the CO with a dossier of detailed descriptions for all key on-site staff. Each description must include a job overview, minimum professional qualifications, core responsibilities, and the specific decision-making and financial authority delegated to that individual.

9.3 Key Leadership: Program Manager (PM)

9.3.1 Role and Location: The Contractor shall provide a single, dedicated, full-time Program Manager who serves as the primary point of contact for the Government. The PM shall be responsible for the performance of all aspects of this contract and shall be permanently located at the site office on RAF Lakenheath.

9.3.2 Minimum Professional Qualifications: The Program Manager shall meet one of the following criteria:

Option A (Engineer): Be a registered US Professional Engineer (P.E.) or a registered UK Chartered Engineer (CEng).

Option B (Architect): Be a registered US Architect (RA) or a UK Architect registered with the Architects Registration Board (ARB).

Option C (Manager): Hold a BSc/MSc degree in Construction or Program Management (preferably from a program accredited by the Chartered Institute of Building - CIOB) and have a minimum of five (5) years of experience as a Program Manager on contracts of similar scope and value.

9.3.3 Staffing Requirement: If the designated Program Manager qualifies under Option C, the Contractor must have another full-time staff member assigned to the contract who meets the professional licensure requirements of Option A or B.

9.3.4 Authority: The PM, or a formally designated alternate, shall have full authority to act for the Contractor on all daily operational matters, including the authority to negotiate task orders, financially obligate the company, and hire subcontractors.

9.3.5 Availability and Response: The PM or alternate shall provide a mobile phone number to the CO, SABER Section Chief and PM/CM. They must be reachable during normal duty hours. After hours, weekends, and holidays, they must be available and able to respond to the Tri-Base area within one (1) hour of notification by the CO for urgent contract matters.

9.3.6 Personnel Changes: The Contractor must notify the CO in writing before making any changes to the PM or designated alternate(s). Should a replacement be necessary, a fully qualified individual must be on-site at RAF Lakenheath within twenty (20) calendar days. Any requested deviation from the professional licensure requirements must be submitted to the CO with a comprehensive CV for formal review and approval.

9.4 On-Site Program Management Staff (CPMS)

The Contractor shall maintain an on-site staff with the capability to provide civil, electrical, and mechanical engineering support, as well as administration, quality control, safety, environmental, CADD/GIS, and financial management.

9.4.1 Quality Control Manager (QCM): The Contractor shall employ a dedicated QCM responsible for the CQC Program (per Section 20.0). To ensure independence, the QCM shall not perform the duties of the PM, Site Superintendent, or any other production-focused role.

9.4.2 Project Superintendent: A designated Superintendent shall be assigned to oversee each active task order. The Superintendent must be physically present on their assigned worksite or available to arrive within thirty (30) minutes during all working hours.

9.4.3 Environmental Manager: A designated Environmental Manager shall be responsible for environmental compliance on all projects. This role may be performed in conjunction with other non-production duties.

9.4.4 Estimators: All personnel responsible for preparing price proposals must be located on-site to participate in joint scoping and negotiations.

9.5 Subcontractor Management

9.5.1 Idle Site Prohibition: The Contractor shall schedule and adequately man all construction sites to ensure continuous progress. The practice of moving a single work crew between multiple sites, leaving active projects idle for days or weeks, is strictly prohibited.

9.5.2 Subcontractor Management Plan: Within thirty (30) days of contract award, the Contractor shall submit a detailed Subcontractor and Supplier Performance Management Plan.

9.5.3 Subcontractor Notification & Documentation (OCONUS):

This contract is performed entirely Outside the Continental United States (OCONUS), therefore the statutory requirements of FAR 52.222-11 (Davis-Bacon Act) and the submission of SF 1413 do not apply.

However, to ensure force protection, safety, and operational oversight, the Contractor shall formally notify the Contracting Officer (CO) and PM/CM in writing within fourteen (14) calendar days of awarding any subcontract. This notification shall include:

· The subcontractor's legal corporate name, registered UK address, and point of contact.

· The specific scope of work to be performed.

· Certification that the subcontractor possesses all local UK licenses, insurances, and accreditations required for the trade (e.g., NICEIC, Gas Safe) in accordance with Section 9.6.2.

9.6 General Technical & Craftsman Qualifications

9.6.1 Experience Threshold: All personnel assigned to the roles of Project Manager, Quality Control Manager, Environmental Manager, and Project Superintendent shall have a minimum of five (5) years of documented experience in that specific capacity.

9.6.2 License and Certification Verification: The PM is responsible for ensuring all employees and subcontractor personnel hold valid, current licenses and certifications appropriate for their trade (e.g., NICEIC for electricians, Gas Safe for gas fitters) before starting work. All personnel must comply with applicable US and UK regulations.

10.0 EMPLOYEE STANDARDS, ACCOUNTABILITY & LIABILITY

10.1 Proper Attire & Professional Appearance

10.1.1 Policy: All contractor and subcontractor personnel shall maintain a professional appearance and adhere to baseline safety standards while on the installation.

10.1.2 Contractor personnel shall not be present without proper safety equipment/clothing at all times IAW all applicable Occupational Safety & Health Administration standards. All Contractor personnel shall wear shirts at all times. Minimum Attire: Long trousers, a shirt with sleeves, and appropriate closed-toe safety shoes are mandatory at all times.

10.1.3 Prohibited Imagery: Clothing shall not display any profane, illegal, offensive, or discriminatory language or symbols.

10.1.4 Enforcement: Violations of attire or safety PPE will be reported immediately to the Ground Safety Office and the CO) for corrective action.

10.2 Site Circulation & Unauthorized Personnel

10.2.1 Restricted Movement: Circulation of contractor personnel is strictly limited to official business within designated work areas, laydown yards, and approved transit routes.

10.2.2 Removal: Any unauthorized personnel, or approved personnel wandering outside of their designated work zones without official justification, will be immediately removed from the installation.

10.3 Supervision, Accountability & Government Liability

10.3.1 Chain of Command: The government shall not exercise any direct supervision or control over the contractor's employees or subcontractors. Such employees are accountable solely to the prime contractor. The prime contractor maintains total responsibility and accountability to the government for the conduct and performance of its entire workforce.

10.4 Contractor and Subcontractor Employee Identification Badges The Contractor shall provide each prime Contractor employee with an identification badge. Information on this badge shall include the title “SABER CONTRACT – RAF Lakenheath, RAF Mildenhall and RAF Feltwell,” the prime Contractor’s name, the individual’s name, and a passport sized photograph of the individual. The Contractor shall have these badges completed prior to the commencement of any work under the SABER. New employees shall have completed badges prior to performing work under this contract. Badges shall be worn or attached to the outer garment at all times. All badges worn within the designated airfield areas shall be secured to each individual using a plastic armband or a nylon/cotton cord and shall not contain any form of metal.

Government issued identification cards (i.e., DD FORM 2) may be utilized as a substitute for the badges. All Contractors shall undertake UK Security Clearance prior to issuance of Identification Badges. It is the responsibility of the Contractor to arrange requisite the steps to process security checks.

10.5 Subcontractor Employee Identification Badges

The Contractor shall provide generic non-photo badges for all Subcontractor personnel identifying them as Subcontractors to the SABER Contractor. The badges shall read: “Subcontractor to (Name of SABER Contractor)” and SABER Contractor office phone number.

10.3.2 Government Liability Limit: The government shall not be liable for any loss, theft, or damage to the contractor's property, equipment, tools, or stock, nor for any incidental loss or interruption damages.

10.3.3 Theft Reporting Protocol: All contractor property brought onto the installation is done so at the contractor's own risk. Any suspected theft or vandalism of contractor property shall be reported immediately to Base Security Forces, PM/CM and CO.

11.0 BASE ACCESS, BADGING, AND PERSONEL CLEARANCES

11.1 General Access

11.1.1 The Contractor is solely responsible for securing all necessary base access for its employees and subcontractors prior to beginning work. No work may be performed on the installation until all required passes are approved.

11.1.2 Processing Timelines: Contractors shall anticipate and absorb administrative delays; processing base passes and security checks can take sixty (60) calendar days or more. The 48/100 Security Forces Squadron (SFS) Pass & Registration and 48/100 CE HAC processes can take up to 15–30 calendar days for foreign nationals (including UK citizens on US bases). The contractor is not entitled to delay claims due to base access processing times if they fail to submit paperwork within ten (10) calendar days of contract award.

11.1.3 Personnel List: Prior to mobilization, provide the CO with a complete list of personnel requiring Installation access. This list shall specify requested access days/hours (e.g., Mon-Fri vs. 7 days/week), bases(s), and whether the personnel requests escort privileges. The list shall be kept current at all times, and any changes shall be provided to the CO and PM/CM within three (3) business days of such change.

11.1.4 Base Access Coordination: The Contractor shall coordinate with and provide all necessary information and documentation to the PM/CMs required by the 48/100 CE HAC manager for processing. PM/CMs will collect forms and documentation from the Contractor and provide them to the HAC manager. Additionally, the Contractor shall coordinate directly with the 48/100 SFS (Security Forces Squadron) Visitors Center and ensure personnel possess a current UK passport and/or driver's license identification for background checks and gate pass processing. The contractor shall be required to obtain base passes to the Tribases to fulfil the requirements of this contract. It should be noted that it can take up to thirty (30) calendar days or more to process base pass paperwork and security checks. It shall be the responsibility of the contractor to prepare the necessary base pass paperwork based on the specific access duration required.

11.1.5 RAF Mildenhall Base Passes: For long-term access (up to 1 year) or multi-base contracts, the contractor and government sponsor shall jointly complete the required form. The contractor shall submit the completed form to the HAC organizational box at 100ARW.HAC.Managers@us.af.mil. For short-term access (1–3 days) utilized for deliveries or infrequent needs, the contractor shall submit temporary pass requests a minimum of twenty-four (24) hours in advance through authorized Civil Engineering.

11.1.6 RAF Lakenheath Base Passes: For long-term access (up to 1 year) or multi-base contracts, the contractor and government sponsor shall jointly complete the required form. The contractor shall submit the completed form to the HAC organizational box at 48CES.CEN.HAC@us.af.mil. For short-term access (1–3 days) utilized for deliveries or infrequent needs, the contractor shall submit temporary pass requests a minimum of 24 hours in advance through authorized Civil Engineering.

11.1.7 Escort Privileges: Escort authority is limited, heavily scrutinized, and granted solely at the discretion of the government sponsor/authorities based on specific contract needs. If escort privileges are to be requested, this shall be annotated on the Contractor provided Personnel List and base access paperwork.

11.1.8 Restricted Area Badges (RAB): For projects requiring unescorted access to designated restricted areas, the Contractor shall coordinate with and provide all necessary information and documentation to the PM/CMs as required by Security Forces Squadron (SFS) Pass & Registration for processing. PM/CMs will collect forms and documentation from the Contractor and provide them to Pass & Registration personnel. Contractors shall strictly follow PM/CM and SFS instructions and steps for RAB approval and issuance initiation.

11.1.9 Badge Retrieval: The contractor shall retrieve and return all identification media, and vehicle passes to the Visitor Center or Security Forces immediately upon an employee’s departure (e.g., termination, retirement, or contract completion).

11.2 Vehicle Operations, Traffic & Parking

11.2.1 Traffic Regulations: All contractor personnel operating vehicles on the installation shall comply strictly with state and base traffic regulations.

11.2.2 Licensing & Safety: All operators shall possess a valid driver's license (and specific specialized equipment licenses where applicable). Seatbelt use is mandatory for all operators and passengers; failure to comply will result in the immediate loss of base driving privileges.

11.2.3 Parking & Identification: Contractor vehicles shall display the company name prominently. Parking is strictly restricted to designated work areas only. Contractor employees, to include Subcontractor employees and deliveries, shall not park any vehicle or equipment on grassed areas, unless otherwise authorized by the Project Manager. When authorized, parking on grass areas shall only be for short-term delivery purposes (to include heavy tools, equipment, construction materials etc.), vehicles shall then be promptly removed. Tire/ track impressions (ruts) created on wet or soft soil by vehicles and/or equipment shall be restored to original state by the end of the project, or as otherwise directed by the Contracting Officer.

11.2.4 Entry Authorization List (EAL) & Escort Requirements: If the Contractor requires access to controlled, restricted, limited, and/or exclusion areas where escorting is necessary, they shall provide a list of names performing work in those areas on an Entry Authorization List (EAL) form. This form shall be submitted to Security Forces Squadron (SFS) for approval of authorized escorted entry only. All individuals listed for access to secure areas shall be verified to be current for Classified Information Nondisclosure Agreement, Standard Form (SF) 312, and maintain the necessary level of security clearance required by the project scope.

11.3 Installation Security, Searches & Emergency Exercises

11.3.1 Search & Seizure Consent: Contractors operate under strict military security jurisdiction while on the installation. All vehicles, equipment, personnel, and hand-carried items are subject to random, unannounced search, inspection, and seizure of prohibited items at any control point or while on base.

11.3.2 Delays: Delays caused by searches, secure area entry, military exercises, or increased threat postures are standard entry procedures. The contractor assumes all liability for such delays; they are not chargeable to the government.

11.3.3 Emergency Exercise Support: During base training exercises or real-world catastrophic events, all contractor personnel shall strictly follow the…