S63500 00015816 Preliminary results .pdf

This is a preliminary results document for an intermediate procurement RFP (S-63500-00015816) issued by the Oregon Department of Fish and Wildlife (ODFW) for aerial capture services of California Bighorn Sheep in Lake County. The solicitation requests a contractor to provide helicopter services, an experienced pilot, fuel truck services, and a wildlife capture crew to capture up to 80 California Bighorn Sheep from two herds over two years: approximately 20 sheep from Abert Rim in late July 2026 (requiring up to 16 flight hours) and up to 60 sheep from Hart Mountain during 2026 and 2027 (requiring up to 24 flight hours per year). All captured animals must be processed on-site with GPS collars applied and disease samples collected. Questions were due February 18, 2026, by 5:00 PM, with answers issued by February 19, 2026; proposals were due February 26, 2026, at 2:00 PM; and the Notice of Award was anticipated March 12, 2026. The contract term runs for two years from June 30, 2026, through August 15, 2027, with an optional renewal period from June 30, 2028, through August 15, 2028. Equipment breakdowns or pilot performance issues must be remedied within 48 hours or result in $500 daily penalties.

The evaluation framework totals 145 points across five components: Cost Sheet (30 points), References (40 points), Understanding of Requested Services/Project (25 points), General Qualifications (25 points), and Pilot(s) Qualifications (25 points). The budget structure itemizes mobilization/setup fees, helicopter and pilot services, ferry flights (approximately 15 hours), fuel truck driver services (approximately 70 hours), fuel truck mileage (approximately 5,000 miles), and per-diem based on GSA rates. No set-asides or incumbent vendors are identified. All proposers must maintain comprehensive insurance including Workers' Compensation, Commercial General Liability ($2,000,000 per occurrence/$4,000,000 aggregate), Automobile Liability ($1,000,000), and Aircraft Liability ($2,000,000), and must comply with Oregon state tax laws, non-discrimination requirements, wage and compensation equity standards under ORS 652.220, and sexual harassment prevention policies. Proposers must also complete a Certified Disadvantaged Business Outreach Plan documenting subcontracting opportunities with certified disadvantaged business enterprises, though this will not factor into the scored evaluation. ODFW will not be accepting protests on this intermediate solicitation.