S3477 Scope of Work.docx

Scope of Work

The State of Nevada performs pre-employment, reasonable suspicion (belief), return to work, follow-up, random and post-accident (post incident) testing.

Additionally, testing of clients may be performed under this scope of work. Submitted proposals shall contain detailed information describing the vendor’s ability to provide services for all the following points (all items must be acknowledged).

Testing under United States Department of Transportation, Federal Motor Carrier Safety Administration (FMCSA) regulated programs: Conducted according to the standards and procedures specified for FMCSA testing. If FMCSA has not promulgated standards or procedures, Nevada Revised Statutes and Nevada Administrative Code shall govern.

Applicant and employee testing NOT under FMCSA regulated program: Nevada Revised Statutes and Nevada Administrative Code shall govern.

Client testing: Program requirements shall govern.

The awarded vendor(s) shall be certified by United States Department of Health and Human Services; Substance Abuse and Mental Health Services Administration (SAMHSA) and tests shall be conducted according to United States Department of Health and Human Services (DHHS) and SAMHSA standards. Provide certification document.

The Medical Review Officer (MRO) shall conform to DHHS requirements. An MRO shall confirm positive tests excluding breath alcohol tests.

When not otherwise regulated by FMCSA, collectors, collection sites, custody and control forms and specimen collection containers shall conform to DHHS requirements.

When not otherwise regulated by FMCSA, the awarded vendor(s) shall ensure that over the term of the contract(s) awarded from this RFP that its policies and procedures, including, but not limited to, handling, chain of custody, storing, testing and disposing of specimens, disseminating results and retaining specimens, ensure confidentiality and adhere to DHHS and SAMHSA standards.

Do you obtain primary source documentation for licenses, board certifications, insurance coverage, etc.?

Testing under FMCSA regulated programs shall be conducted according to the standards and procedures specified for FMCSA testing.

The awarded vendor(s) shall be able to provide substance abuse training for supervisors and employees to comply with FMCSA regulations. Outline how this requirement would be accomplished and, if requested, be prepared to demonstrate the training.

When not otherwise regulated by FMCSA, drug tests shall comply with DHHS standards. Vendor must be able to provide testing for the following:

Marijuana Cocaine Codeine/Morphine Hydrocodone/Hydromorphone Oxycodone/Oxymorphone 6-Acetylmorphine Phencyclidine Amphetamine/Methamphetamine MDMA (Methylenedioxymethamphetamine )/MDA (Methylenedioxyamphetamine)

List and outline costs for any available testing for additional controlled substances. Costs for additional panels must be provided separately from the required panels outlined in Item Section 3.8. Provide cutoffs and clinical basis (documentation) for cutoffs and validity of additional panels.

Specific requests for the testing of other drugs may be made at the time of testing or after the initial screening. Describe process for requesting testing for additional drug(s).

For candidate and employee testing, a positive test result for alcohol is a concentration of alcohol in the person’s blood or breath greater than .02 gram by weight of alcohol per 100 milliliters of his or her blood or per 210 liters of his or her breath.

Testing an individual’s breath for alcohol shall be conducted using a breath-testing device certified in accordance with the “Conforming Products List of Evidential Breath Alcohol Measurement Devices” published by the United State Department of Transportation, National Highway Traffic Safety Administration.

A positive result on a screening test of a person’s breath shall be confirmed by a second screening test. The second screening test shall be conducted immediately after receipt of the positive result of the first screening test.

A vendor shall provide, as an alternative to breath alcohol testing, testing to detect alcohol through a blood draw.

Vendor shall provide priority service to employees brought in for reasonable suspicion testing. Describe process.

Return to work testing may be at an employee’s expense. The awarded vendor(s) shall have the ability to allow employees to purchase testing services directly.

Pursuant to Nevada Revised Statutes 284.4067, if the result of a screening test indicates the presence of any drug which could impair the ability of the individual to perform the duties of employment safely and efficiently:

The laboratory shall conduct another test of the same sample of urine to determine the specific substances and concentration of those substances in the sample.

The individual tested shall be provided with an opportunity to have the same sample tested at his or her expense by a laboratory of his or her choice certified by DHHS. Explain how an employee or potential employee would avail himself or herself of this opportunity.

Confirm your ability to provide this service.

Collection sites shall be available in or near the following Nevada locations:

Austin Battle Mountain Boulder City Carlin Carson City Elko Ely Eureka Fallon Fernley Gardnerville/Minden Hawthorne Henderson Incline Village Indian Springs Jean Las Vegas Laughlin Lovelock Mesquite North Las Vegas Overton Pahrump Pioche/Panaca/Caliente Reno Sparks Silver Springs Tonopah Virginia City Wendover Wells Winnemucca; and Yerington.

If a collections site(s) is not available at any of the locations listed in S, provide the closest location for each location that does not have a collection site available. Provide city, state (if applicable) and miles between location and closest collection site.

State of Nevada, Department of Administration, Division of Human Resource Management (DHRM) has no distance radius requirement.

DHRM is looking for the best possible coverage.

Mobile collection services are acceptable if all required services can be provided.

Occasionally, a state entity will need to have a collection conducted outside of the State of Nevada (e.g., pre-employment drug testing). Can you provide nationwide access to collection services? If yes, explain how these would be accessed.

The awarded vendor(s) shall provide a contact name and number for questions, available Monday through Friday from 8:00 a.m. to 5:00 p.m. PST.

Test results shall be provided to the appropriate entity designated contacts using confidential protocol (e.g., secure web-based program, encrypted e-mail). Provide available methods and explain how confidentiality is assured in each method.

The awarded vendor(s) shall maintain a listing of State entities that may use the contract. Each State entity shall be assigned a unique code for the purposes of test results, billing and tracking, even those State entities that do not consistently use the contract.

The awarded vendor(s) will submit an invoice(s) on a monthly basis to each individual department, agency, board, and commission that used the contracted services during the previous month. The invoice shall list dates of collection; tests performed and dates the results were transmitted to the entity.

Workers’ compensation related testing has one recipient for billing (i.e., the State’s third-party administrator); however, test results are sent to each specific agency’s contact. (e.g., the test result for an employee from the Department of Administration is sent to the Department of Administration’s contract, the test result for an employee from the Department of Business & Industry is sent to the Department of Business and Industry’s contract).

Workers’ compensation related invoicing shall be per employee. Each worker’s compensation-related invoice should not include information relating to more than one employee.

The awarded vendor(s) shall be able to provide a qualified expert to testify in court or an administrative hearing to substantiate the test results and preservation of “Chain of Custody.”

The awarded vendor(s) shall provide timely (i.e., on or before the 20th of the month following the end of the quarter) quarterly reports to the designated DHRM contact at no additional cost to the State, detailing the number, cost and type of tests performed, including the total of positive and negative results by entity for all accounts under the contract(s). Provide a sample report.

Do you currently have the following in Nevada:

A local representative?

An established network of providers (i.e., collection sites)?

Submit a list of current Nevada providers; this can be included as an attachment to your proposal.

Provide pre-printed chain of custody forms for United States Department of Transportation (DOT) regulated drug testing.

Provide pre-printed chain of custody forms for non-DOT drug testing and/or provide electronic chain of custody format. If providing electronic chain of custody format for non-regulated drug testing, explain in detail the system and process that will be used.

The awarded vendor(s) shall advise the designated DHRM contact of any changes in federal drug testing regulations or guidelines and shall act as subject matter expert on related issues.

Specific requests for the testing of other drugs may be made at the time of testing or after the initial screening. Describe process for requesting testing for additional drug(s).

Vendors shall submit with their proposals service area(s) and hours of operation. The awarded vendor(s) shall provide collection services on a 24/7/365 basis for the State agencies using the contract. This service may be subcontracted out. Subcontractors must be named in Section S of this solicitation.

Mobile collection services are acceptable if all required services can be provided.

If applicable, describe your implementation plan to meet a start date of January 1, 2025.

Describe your quality assurance/control program(s).

Confirm that your organization certifies that it is in full compliance with the Health Insurance Portability Accountability Act (HIPAA) regulations protecting the privacy and security of individually identifiable health information and the Americans with Disabilities Act (ADA).

All data is the property of the State. Data cannot be shared, distributed, or used outside contract specifications without permission from a DHRM Administrator or Deputy Administrator.

The Scope of Work, as defined herein, is subject to changes as promulgated by the federal, State and local agencies governing drug and alcohol testing to include the State of Nevada Human Resource Commission. State of Nevada law and administrative code regulate State of Nevada candidate and employee testing including Nevada Revised Statutes 284.406 – 284.407 and Nevada Administrative Code 284.880 – 284.894. DHRM shall attempt to timely apprise vendor(s) of any upcoming changes in Nevada Revised Statutes or Nevada Administrative Code. Any change mandated by an addition, deletion or amendment to law or regulation shall be implemented no later than the effective date of the related law or regulation addition, deletion or amendment

Revised 2024-10 Page 2 of 6

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