S26-114 OHS Support Request for Information.docx

REQUEST FOR INFORMATION (RFI)

Occupational Health Services Office (OHS) for NCI-Frederick Campuses

This Request for Information (RFI) is for INFORMATIONAL PURPOSES ONLY and SHALL NOT be construed as a solicitation or as an obligation on the part of Leidos Biomedical Research, Inc. (Leidos Biomed). All information received will be handled as Proprietary Information. Based on responses, a formal Request for Proposal (RFP) may be issued.

A. Background The Frederick National Laboratory for Cancer Research (FNLCR), a Federally Funded Research and Development Center (FFRDC), currently operated by Leidos Biomedical Research, Inc. (Leidos Biomed) for the National Cancer Institute, is seeking information regarding staffing and management of the Occupational Health Services Office, located at Fort Detrick, to provide support to Government and contractor staff.

B. Purpose and Intent of RFI This request for information is to determine the level of interest for the staffing of an Occupational Health Services Office on the National Cancer Institute (NCI) Frederick Campus, located in Frederick, MD.

The NCI at Frederick Occupational Health Services (OHS) Office strives to protect, maintain, and promote the health of approximately 2,700 employees in laboratories and animal facilities, to include both Government and Leidos Biomed personnel. These facilities include BSL-1 and –2 and a small number of BSL-2 labs with BSL-3 practices. Our professional staff is devoted to the prevention and management of occupational and environmental injury, illness, exposure, and disabilities.

C. Project Details/Objectives The Facility is not a HIPAA covered entity but does employ HIPAA practices. HIPAA training is provided by the National Institute of Health (NIH).

All OHS staff must be US citizens; foreign nationals are restricted from filling these positions.

Leidos Biomed will provide the following:

· Consumable Items, such as first aid supplies, vials, needles, gauze, vaccines, over the counter drugs, etc., will be provided by Leidos Biomed for the base year of the contract. Leidos Biomed may request vendor pricing for these items for possible award in the contract option years.

· Durable Items, such as spirometers, respirator fit test equipment, stethoscopes, blood pressure equipment, etc., will be provided by Leidos Biomed for the base year of the contract. Leidos Biomed may request vendor pricing for these items for possible award in the contract option years.

· All computer and printing equipment.

· OHS Office and Clinic Space is approximately 2,500 square feet, to include:

· An administrative/office area,

· Five individual offices,

· Three exam rooms,

· One unisex restroom that can be used for urine drug testing,

· Five lab areas, including a hearing booth and a respiratory testing booth.

The Vendor is responsible for:

· All expenses related to medical staff training and certifications along with maintaining all required training and certification.

· Ensuring the OHS Office is compliant with OHSA, Joint Commission, Clinical Laboratory Improvement Amendments (CLIA), and local, state and federal policies and procedures and regulatory requirements.

· Providing all required written protocols, procedures, certifications, licenses, insurance, oversight by a physician as required, etc. to operate the clinic compliantly.

· Determining the staffing required to support the OHS Office. Staff will include, at a minimum:

· A Nurse Practitioner or Physician, licensed in the State of Maryland, to lead the Clinic

· Nurses and/or Registered Nurses

· Coverage for Clinic administrative requirements (ex: record keeping)

· Providing clinic appropriate attire.

· Using the existing Cority software program to track appointments, patient medical records, training, and patient communications.

· Managing research donations (e.g. blood) in accordance with the NIH approved protocol. Preparing the annual report on this program for submission to governing Government agencies and Leidos Biomed.

· Treating occupational injuries and illnesses to the extent necessary to stabilize an employee prior to coordinating treatment at an offsite facility, if necessary. Examples of this include, but are not limited to:

· Providing first aid

· Stitches/Sutures

· Prescribing medications

· Referring patients for testing and treatment at offsite facilities

Only in the case of non-occupational emergencies, the OHS Office is required to provide first aid and stabilize personnel on-campus that are not Government nor Leidos Biomed Employees. Once stabilized, coordinate transportation to an offsite facility for additional follow up and/or treatment.

· Administering vaccinations to include, but not limited to:

· HepB

· Tetanus

· Influenza

· Vaccinia (ACAM 2000 or Jynneos)

· MMR

· TDAP

· Rabies

· International travel vaccinations required for work purposes

· Providing for required medical surveillance to include:

· Bloodborne Pathogens

· Animal Allergens, to include:

· Sensitized Employees

· Non-Human Primates

· Herpes Simplex

· Rabies

· Toxoplasma Gondii

· Asbestos

· Hearing Conservation

· Healthcare workers

· Herpes Simplex Virus worker

· Laser user

· Multi-Level Respirator protection

· Dipthetheria Toxins

· Epstein Barr

· Pertussis

· Polio

· Retroviral

· Vaccinia

· Vial Inspector Vision Screening

· Responsible for coordinating with other Leidos Biomed Department and health staff to address occupational injuries, case management, corrective action, ergonomic evaluations and risk assessments.

· Supporting Human Resource processes related to return to work, reasonable accommodations, and drug free workplace, upon request.

· Managing input and coordination of care in support to worker’s compensation processes.

· Referring cases to safety, security, and environmental teams as needed.

· Provisioning and maintaining the secured codes for controlled substance prophylactic treatment lock boxes in approximately three (3) HIV laboratories

· Providing semi-annual training on CPR and First Aid.

· Creating or updating general employee safety training modules.

· Preparing and issuing proactive emails to the NCI-Frederick campus to remind personnel of services, trainings, opportunities, etc.

D. Assumptions

· The projected contract will be a one (1) year base contract with four (4) option years.

· The projected timeline for award is September 2026.

· Ability to learn the Cority system, in use at the facility.

· Monthly invoicing

· Work hours will be Monday – Friday, 8:00a – 4:30p

E. Information Requested Leidos Biomed requests information on the topic(s) shown below. This RFI is not limited to these questions, and any additional input is welcome, however, please respond to all 3 questions below.

1. Recent experience (during the last five years) and approach to staffing an OHS facility that supports lab and/or animal facility personnel. Include:

a. Summary of work, specifically focusing on areas relevant to this RFI

b. Duration of the contract

c. Quantity and qualities of onsite staff

d. Customer feedback, if available

2. Professional qualifications, registrations and/or specialized experience of staff

3. Sample pricing structure

a. Contract Type/Structure

b. Specific insurance requirements

F. Submittal Information Respondents must include the following information when responding to this RFI:

A thorough response to items identified in Section E. above.

Provide company name, physical address, point of contact name and e-mail address.

Specific questions about this RFI may be directed to Chad Hildebrand at chad.hildebrand@nih.gov and Cody Wenner at cody.wenner@nih.gov by 3:00 PM (ET) MONDAY 2/2/2026.

SUBMISSIONS MUST BE E-MAILED TO Chad Hildebrand at chad.hildebrand@nih.gov and Cody Wenner at cody.wenner@nih.gov by 3:00 PM (ET) FRIDAY 2/20/2026.

P.O. Box B, Frederick, MD 21702-1201 • 301-846-1000 A subsidiary of Request for Information Page 1 of 2 Rev. November 2024 P.O. Box B, Frederick, MD 21702-1201 • 301-846-1000 A subsidiary of Request for Information Page 1 of 2 Rev. November 2024 image2.png image1.png