S26-0390_Vendor_Letter.pdf

This is a sole source certification letter from SCN Worldwide, LLC d/b/a Scantron confirming the company's exclusive provider status for examination and data collection software products in connection with a procurement (S26-0390) issued by the City of Orlando acting on behalf of Orange County, Florida. The procurement seeks a Cloud EvaExam annual subscription that includes installation and training services. Scantron's offerings encompass optical mark reading (OMR) scanners, image-based scanners capable of capturing machine-printed characters, hand-printed characters, and bar codes, along with proprietary software including Class Climate, evasys Survey and Evaluation system, evaexam Assessment automation suite, and Scantron TestFlex. The procurement was posted on Monday, April 13, 2026, with a firm response deadline of Monday, April 20, 2026, at 5:00 p.m. Eastern Time. The seven-calendar-day notification period allows other suppliers to challenge the sole source designation by submitting product information, statements of qualifications, and capability documentation to Lindsey Hladik, Procurement Agent II, at lindsey.hladik@orlando.gov or by telephone at (407) 246-2332.

Scantron's sole source designation is based exclusively on its exclusive intellectual property protections and specialized technology for OMR scanning and related examination management solutions, for which the company holds patents and proprietary rights. No set-aside designations, disadvantaged enterprise restrictions, organizational limitations on eligible responders, incumbent vendor information, existing infrastructure requirements, or award values and budget ranges are disclosed in the available documentation. The procurement structure provides competing suppliers an opportunity to demonstrate comparable capabilities during the seven-day challenge period, though the initial intent is to award to SCN Worldwide, LLC as the identified exclusive source.