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- Attached to
- Operation of the Clearfield Job Corps Center
- Solicitation number
- S10F6UT014
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| File | Type | Posted |
|---|---|---|
| Amend2.doc | DOC document | |
| Revised J4.doc | DOC document | |
| Revised J5.doc | DOC document | |
| Amend1.doc | DOC document | |
| J21 Colctv Barg Agreemt.pdf | ||
| J8 Utilities Fuel 08.xls | XLS spreadsheet | |
| J8 Utilities Fuel 09.xls | XLS spreadsheet | |
| J17 Nat Staff Comp Report Data.xls | XLS spreadsheet | |
| J20 MPO35.pdf | ||
| J13 Computerized Property Mgmt Listing.pdf | ||
| SOLICITATION.doc | DOC document | |
| J14 Site Map.jpg | JPG image | |
| J20 OMS10 Rolling12.pdf | ||
| J20 CTT Rep Card.pdf | ||
| J20 MSO20.pdf | ||
| J20 OMS10 PYTD.pdf | ||
| J23 Genrl Inventory.pdf | ||
| J23 EPMS Inventory.pdf | ||
| J22 Regional CDSS PLAN 2008 RevDec08.doc | DOC document |
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Text version
Clearfield Job Corps Center
Pre-Proposal Conference July 7, 2009
Dallas Region
S10F6UT014
Agenda
| Introduction of Regional Staff |
| Contracting Officer: Linda Bynum |
| Project Manager/COTR: Sharon Shurr |
Recording of Pre-proposal conference is not permitted
| Required Information |
| Participant Registration |
| Written RFP Questions (Collected at the end of the conference) |
Agenda
| General Review of the RFP |
| Evaluation Factors for Award |
| Site Walk-through – Direct all questions to the Contracting Officer |
| Question & Answer Period |
(Note that all questions should be held for this point in the agenda).
Caveat NOTHING SAID IN THIS PRE-PROPOSAL CONFERENCE REPLACES OR CHANGES WHAT IS WRITTEN IN THE RFP.
IF ANY RFP CHANGES ARE NEEDED, THEY WILL BE PUBLISHED AS AMENDMENTS TO THE RFP AND POSTED ON THE FEDERAL BUSINESS OPPORTUNITIES ACQUISITION WEBSITE:
http://www.fbo.gov or http://www.fedbizopps.gov
Section B. Supplies or Services and Prices/Cost Page 3: Center Capacity 1120:
780 Residential Males 304 Residential Females
| 18 Non-Residential Males |
| 18 Non-Residential Females |
Page 3: The Contractor will not provide Admissions services.
Section B. Supplies or Services and Prices/Cost
| Pages 3 & 14: The Contractor will not provide Post-Center Career Transition Services. |
| Pages 3-4: Two-Year Base Contract: |
April 1, 2010 – March 31, 2012 with Three (3) One year options.
Page 7: This contract will have a Non-Residential component.
Section C. Statement of Work Contractor will provide comprehensive career development services to students to operate a full service residential center. This will include academic, vocational, social and independent living skills, career readiness training and support services. These services are intended to prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces.
Pages 9: Direct Outreach & Admissions is not applicable to this contract.
Page 12: English as a Second Language (ESL) is applicable to this contract.
| Pages 12-13: Career Technical Offerings |
| Office Automation |
| Culinary Arts |
| Health Occupation (NA/Home Health) |
| Welding |
| Material & Dispatch Operator |
| Manufacturing Technologies |
| Machining |
| Small Engine Repair |
| Plumbing* |
| Carpenter* |
| Electrical* |
| Facility Maintenance* |
| Tile Setter* |
| Auto – Basic* |
Advanced Trades
| Auto – Advanced* |
| ACT |
* Indicates National Training Contractors
Page 16: Staff Housing is not applicable to this contract.
Page 17: On-Center Child Care Program and Administration of Residential Parent/Child Program is not applicable to this contract.
Section E. Inspection and Acceptance
| Page 19: Authority of the Contracting Officer’s Technical Representative (COTR) |
| Monitor and inspect performance to ensure compliance. |
| Make determination relative to satisfactory or unsatisfactory performance. |
| Review and approve invoices. |
| Review and approve contractor’s project staff. |
| Recommend program changes to the Contracting Officer as a result of monitoring or as may be requested by the contractor. |
| Review, coordinate changes or corrections, if any, and accept all reports (including any final reports required under the contract. |
| Review and approve required plans, i.e., CDSS Plan to include CSS and a normative culture approach, CTST Plan, etc. |
Section F. Deliveries or Performance Page 21: This is a Cost Plus Incentive Fee Contract.
| Page 21: The terms of the contract: |
| 2-year base period with three 1-year options. |
| Transition period will begin March 1, 2010. |
| Successful offeror will assume operation April 1, 2010. |
Page 21: Input Schedule is not applicable. .
Section G Contract Administration, G 6. and G 7.
| Page 31 |
| The contractor shall be held financially responsible for the costs associated with placements found to be invalid, and shall be required to reimburse the government in the amount of $750 per invalid placement. |
| The contractor shall be held liable for any and all Academic (GED/HSD) or Career Technical Educational (Vocational Completion) credits that are determined to be invalid. The contractor shall be required to reimburse the government $500 for each misreported GED/HSD and $750 for each misreported Vocational Completion. |
Section J. List of Attachments Page 50: Section J Attachments
J-8 – Utilities and Fuel Usage for Last Contract Year J-12 – Square Foot Facility Utilization Table J-13 – Computerized Property Management Listing J-14 – Site Map J-15 – Davis-Bacon Wage Determination, State of Utah J-16 – Service Contract Act Wage Determination, State of Utah J-17 – National Staff Compensation Report Data J-19 – Facility Survey J-20 – Performance Reports J-22 – Regional Career Development Services System (CDSS) Plan J-23 – Inventory Estimate – Estimate of inventory value to be turned over by the incumbent contractor by category
Section L. Instructions, Conditions and Notices to Offerors
| Page 1, Block 9: Proposals must be delivered to the depository prior to 12:00 P.M. on August 24, 2009. (If you hand-deliver, you make an appointment to deliver.) |
| Page 113: Disposition of copies after award (retain one copy, other copies will be destroyed). |
| Page 114: Proposal submitted in response to this RFP shall include a transmittal letter that shall identify the solicitation number, the name of the firm, numbered proposal sections and any other materials attached. |
| Pages 114-115: Proposal Submission Limitations |
| ALL COPIES SHOULD BE NUMBERED |
| Technical Proposal – Maximum 100 pages (4 copies) |
| Staff Resources Proposal & Staffing Charts – Maximum of 15 pages (3 copies) |
| Past Performance & Experience: Maximum of 5 pages (3 copies) |
| Subcontracting Plan - No Page Limit (3 copies), |
| Cost Justification/BMP - No Page limit (4 copies), |
| Transition/Phase Out - No Page limit, (2 copies), |
| Electronic copy of entire submission (1 copy), |
| Electronic copy of entire Section G (not just excel tables) (1 copy), and |
| Offerors must not exceed the page limits cited above. Proposals submitted in excess of the prescribed page limits shall be considered non-responsive, and shall be removed from consideration. Unnecessarily elaborate proposals are not desired and may be construed as lack of cost consciousness. |
| Pages 115 - 119: The Technical Proposal shall consist of responses to specific questions only: |
| Outreach – five (5) questions |
| Admissions – N/A |
| Career Preparation Period – seven (7) questions |
| Career Development Period – eleven (11) questions |
| Administrative & Management Support Services – three (3) questions |
| Career Transition Period – N/A |
| Page 116: The questions and responses shall be presented in the order shown in the RFP. |
| Pages 119-120: Staff Resources Proposal |
| (5) “...to include evenings and weekends.” |
| (7) “...Describe corporate support, training and staff development on minimum standards for Positive Normative Culture.” |
| Pages 120-122: Past Performance and Experience |
| The following definitions apply: |
| New Firms with Relevant Experience |
| Experienced Job Corps Center Contractor |
| New Firms without Relevant Experience |
| Pages 120-121: For the purpose of this solicitation: |
| All offerors (new with relevant experience and experienced) must provide a list of contracts, including contract numbers, and programs they currently operate or have operated within the past three years. |
| Experienced contractors may submit information (up to 5-pages) for consideration by the Contracting Officer, which describes problems encountered and corrective actions taken on contracts within the past 3-years. |
| Page 121: New Firms shall send a copy of the Past Experience/Effectiveness Confirmation Questionnaire (see section J) to each organization, including State and local governments, and commercial customers, with which the offeror has had a contract within the last three years. The offeror shall instruct the respondent of the questionnaire to forward the completed questionnaire to the address identified on the face sheet. |
| Page 121: The offeror will prepare and submit a Relevant/Transferable Skills Matrix (see section J) prepared in such a manner as to allow for the matching and evaluation of the relevant and transferable skills identified on the offeror’s list of contracts. |
| New firms without relevant experience must identify themselves as without relevant experience and are not required to submit information relative to this section. |
Page 123: Cost Justification – Business Management Proposal (BMP)
Costs shall be mentioned only in the BMP and Transition/Phase-out proposals and nowhere else.
Cost justification shall consist of the items mentioned in the RFP in the order stated.
| Page 123 - In addition to the written cost justification, offerors must submit the following on a Flash Drive or CD-ROM using Excel 2000 or earlier for spreadsheets: |
| Form 2110 |
| Staffing Chart |
| Section G completed |
All submissions must be labeled with the RFP #, Center and name of Offeror.
| Page 123 – Business Management Data: |
| Completed Standard Form 33, Solicitation, offer and Award |
| All Representations and Certifications and Cost Accounting Standards Notices and Certification (section K) |
| Certificate of Current Cost and Pricing Data (section J) |
| Statement of Financial Capability (section J) Offer should indicate that they have the financial resources or a line of credit that would enable them to operate the center and OA/CTS contract for at least a period of 2 months. |
| The offeror’s Indirect Cost Negotiation Agreement from the cognizant federal agency |
| Page 123 - Business Management Data (continued): |
| An Accounting System Certification, which is a statement certifying the offeror has an established accounting system with internal controls. This should be executed by an independent accountant and is either certified or duly licensed as a public accountant. |
| Pages 130-133: Oral Presentation |
| Only those offerors determined to be within the competitive range will make an oral presentation. |
| The anticipated date to begin oral presentations/discussions is October 13, 2009. |
| Notification of offerors within the competitive range will occur no later than 2 weeks prior to the date scheduled. |
| Oral presentation shall consist of responses to questions in the RFP only. |
Section M. Evaluation Factors Page 134: The Government may award a contract on the basis of initial proposals received, without discussions.
Pages 134 – 143: Evaluation Categories & Points
(Initial Written Submission) Pages 135-143: Evaluation Criteria
| Possible Points | |||
| Technical Proposal | 42 | ||
| Clear, Concrete, Consistent w/ Mission and Policies | (8) | ||
| Tailored to Local Conditions | (19) | ||
| Effective to Meet Performance Outcomes and Quality Indicators (15) |
Note – Points for “Tailored” with emphasis on tailoring programs to meet regional initiatives expectations.
| Staff Resources Proposal | 20 | ||
| Level and Adequacy of Staffing | (4) | ||
| Staff Qualifications | (5) | ||
| Center Director’s Credentials & Commitment | (4) | ||
| Staff Development, Retention & Incentives | (3) | ||
| Corporate Capability & Support | (4) |
| Possible Points | ||
| Past Performance and Experience | 25 |
| New Firms – Relevant Past Experience | ||||
| (Transferrable matrix & Questionnaire, Part A) | (20) | |||
| – Past Effectiveness | ||||
| (Past experience/effectiveness & Questionnaire, | ||||
| Part B) | (5) |
| New Firms – Without Relevant Past Experience shall be treated as follows: | |
| The total number of points available for the initial proposal submission | |
| will be reduced by the 25 points available for PE. The offeror’s | |
| overall proposal score shall be determined by dividing the total points | |
| earned on the remaining proposal sections by the total points available. |
| Experienced Operators – Relevant Past Experience | (5) | |
| – Past Effectiveness | (20) |
| Possible Points | ||
| Cost Justification | 8 |
Subcontracting Plan 5
Transition/Phase-Out 0
MAXIMUM TOTAL POINTS (Written Only): 100
(Oral Presentation and Total)
| Possible Points | ||||
| Oral Presentation: Management Approach | 20 | |||
| Clear, Concrete, Consistent w/ Mission and Policies | (4) | |||
| Tailored to Local Conditions | (8) | |||
| Effective to Meet Performance Outcomes | ||||
| and Quality Indicators | (8) |
Initial Written Submission (see previous slides) 100 MAXIMUM TOTAL POINTS (Written + Oral) 120
| Pages 143-144: Notice on Key Personnel |
| Proposed key personnel for other projects |
| Change in availability of proposed key personnel |
| Pages 144: Establishing Competitive Range: |
| Where more than one proposal is found acceptable the contracting officer shall establish a competitive range in accordance with the FAR. |
| Page 144: Discussions, Presentations, FPR |
| Discussions will be held with offerors within the competitive range. |
| In some instances, award may be made on the basis of initial proposals received. |
| Technical revisions will be in writing in response to the Government’s written concerns. |
| Final Proposal Revision (FPR) should substantiate costs. |
Page 144: Selection for Award
Award shall be made to the offeror who has submitted the proposal that offers the best value to the Government.
All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.
Questions & Answers Response to Submitted Questions
Communication with the Contracting Officer Only
All Questions & Answers will be provided in Amendment #2 of the solicitation, located on the Federal Business Opportunities Website:
http://www.fbo.gov or http://www.fedbizopps.gov
Site Walk-Through
| Please stay with the guided tour. |
| No conversation with center staff or students |
| All questions are to be directed to the Contracting Officer |
| Return to presentation room at end of tour |
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