S1.3c Attachment 3 SOW PBPL LEAD ACID BATTERIES.docx

USCG SFLC PBPL LEAD ACID BATTERY

STATEMENT OF WORK

1.0 BACKGROUND

The United States Coast Guard (USCG) Surface Forces Logistics Center (SFLC) Patrol Boat Product Line (PBPL) has an ongoing requirement for lead acid battery delivery, pick-up and disposal. The predictable and reliable delivery of batteries to all USCG Patrol Boats for both routine planned and emergency unplanned replacements, are absolutely critical to the operation and mission readiness of the fleet of over 100 patrol boats dispersed around the continental United States as well as Alaska, Hawaii, Puerto Rico, Guam and Southwest Asia.

2.0 SCOPE

The scope of this contract is for the total supply chain management of brand name or equal lead acid batteries in direct support of filling the requirements of the USCG SFLC PBPL. All batteries are required to be delivered to the end users properly filled with electrolyte, fully charged and ready for immediate installation. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the attached technical data sheets found in Attachment 4. The following batteries or equals are required:

Lead acid batteries for this contract are defined as a storage battery with lead electrodes with dilute sulfuric acid as the electrolyte and will include wet charged, dry charged, sealed, valve regulated, absorbed glass mat (AGM) & gel technologies.

All batteries must be delivered within the timeframes outlined in the CLIN Delivery Schedule. New battery deliveries to addresses that are NOT in the vendor proposed delivery, pick-up and disposal service areas will include Government reimbursement for all actual shipping charges vendor incurs in delivery to these remote service areas.

All emergency battery orders, regardless of delivery address will include Government reimbursement for all actual shipping charges vendor incurs in the expedited emergency battery delivery.

The vendor will be required to perform timely, cost effective and environmentally conscious supply chain management in performance of the lead acid battery delivery, pick-up and disposal services required globally by the USCG Patrol Boat Fleet. The range of functions anticipated for the vendor to successfully fulfill the requirements of this contract, include the following:

· Inventory management

· Delivery

· Pick-up

· Distribution

· Shelf-life management

· Forecasting

· Disposal

· Recycling

· HAZMAT compliance

· Dedicated program customer service representatives

· Quality assurance

Definitions:

New Battery Delivery - Delivery of new batteries which are packaged and transported in compliance with all Federal, State and local government guidelines to the Patrol Boat pier side berth or shipping/receiving facility at the address on the delivery order. Transportation of new batteries may be performed by any licensed commercial freight carriers and may incorporate land, sea and air modes of transport - such as but not limited to UPS, FedEx, and DHL.

Used Battery Pick-up - Vendor operated or sub-contractor operated commercial vehicle which is employed in the routine business of transporting used unpackaged lead acid batteries for the purposes of performing battery disposal. At the time of new battery delivery or within 15 days of receiving such delivery, the USCG will contact the vendor provided single point of contact, via email or phone, with a pick up request for an equal amount and type of used batteries as those delivered new under the delivery order. The vendor will be obligated to schedule with the USCG and provide pick-up of the respective quantity of used batteries and transport them off-site for disposal within 7 business of receipt of such request.

The USCG will not perform or be liable for any inspection of used batteries, preparation and packaging of used batteries or any other functions or interventions involved in preparing used batteries for pick-up, determining suitability for transportation/shipping or disposal; other than consolidating them in a single location readily accessible to commercial vehicle, for vendor furnished pick up at the delivery address listed on the respective new battery order.

The vendor assumes 100% of the responsibility for inspecting each unpackaged used battery presented by the USCG for pick-up and is solely liable for determining their suitability for transport. Only after a complete visual inspection of the used batteries, will the vendor make necessary preparations of the batteries for transportation, load and remove off-site all used batteries presented for pick-up that they deem suitable to transport for disposal. In such a case where batteries are determined not suitable for pick-up and transportation, they shall be identified by the vendor and photographed. These photos shall be presented to the USCG Contracting Officers Representative (COR) along with a Condition Found Report (CFR) simply describing the factors found to make the battery(s) un-suitable for transportation. The photos are required to clearly show the defects and conditions found and along with CFR, shall be sent to the email address specified in the contract for the COR within 3 business days of such findings, along with the delivery order number and Patrol Boat name.

All used batteries presented by the USCG for vendor pick-up and disposal that are determined by the vendor not suitable for transport shall be left on-site in the exact same location and condition they are found to be as presented for pick-up, and shall become the sole responsibility of the USCG to properly dispose of. The vendor shall have absolutely no liability for used unpackaged batteries presented by the USCG for pick-up and disposal which are found to be damaged or unsuitable for transport in any way and are to be left on-site for those reasons.

The vendor is however, contractually obligated to notify the COR of such findings to the extent described above.

Used Battery Disposal - HAZMAT disposal of all used lead acid batteries collected from USCG Patrol Boat Delivery Service Areas via recycling facilities and methods that comply with all Federal, State and local government rules and regulations pertaining to such operations. The vendor assumes all liability for transportation of the used batteries and shall be contractually bound to comply at all times with the aforementioned requirements upon pick-up, removal and transportation off-site of used batteries collected from USCG Patrol Boat delivery service locations and anytime thereafter while in custody of the vendor furnished pick-up and transport services in route to the HAZMAT collection depot or recycling facility destination.

The USCG will not be liable for any aspect of Vendor Performed HAZMAT Disposal of used batteries from the point of pick-up by vendor.